Facilities Assistant

Facilities Assistant Ref: VN234 Henley on Thames About Us At Macro, you get the best of both worlds: a well-established industry leader with global presence and a roster of blue-chip clients, and a people-centric business with a friendly and supportive culture. In other words, when you join Macro, you can seriously accelerate your career, all while having fun with colleagues invested in your success. About the Role In this role, you will provide a highly professional and efficient Client Reception and Facilities service. Please note that this is a 6-month temporary role. Main Responsibilities * Assist the Facilities Manager with all administrative duties and manage FM24 helpdesk, including daily SLA’s and weekly statistics. * Oversee vendor contracts, including monthly meeting minutes, audits and inspections. * Contribute to the provision of monthly KPI reports through PRISM. * Report incidents and accidents via Eco-online. * Create Purchase Orders via Proactis, receipt invoices, and troubleshoot late payments or issues. * Manage the Annual Project (AFE) budget spreadsheet, updating key information with PO numbers, final costs versus budget costs, including comments. * Ensure the maintenance and upkeep of the site operations file and central filing on Macro Sharepoint. * Proactively contribute to First Aid and Fire Safety requirements. * Complete weekly workplace inspections on all areas, maintaining HSE standa…