Senior Executive Assistant to CEO / Office Manager - COG Operations Group EMEA - Macquarie Group

The Corporate Operations Group delivers essential support services to ensure the efficient functioning of Macquarie's operations globally. The team is responsible for providing high-quality administrative, financial, and operational support to enable the success of our business groups. This role sits within the EMEA Operations team, supporting senior executives and facilitating the effective management of our office environment.

While Macquarie offers hybrid working for many of our roles, this role does require 3 days a week in our advertised location.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You'll be part of a friendly and supportive team where everyone – no matter what role – contributes ideas and drives outcomes.

What role will you play?

In this role, you will provide high-level executive support to the CEO/ COO – Head of COG, managing their calendar, travel, expenses, and board-related matters. You will also oversee the smooth operation of the Corporate Operations Group in EMEA by managing a team of Executive Assistants and ensuring the delivery of high-quality administrative services. Additionally, you will act as the Office Manager, coordinating office operations, facilities, and technology requirements while supporting onboarding processes and events management.

What you offer

• At least 5+ years of experience in a senior executive assistant role, ideally supporting C-suite executives in an international organisation, with banking experience being highly desirable.
• Exceptional communication skills and confidence in working with senior-level colleagues across different offices.
• A high level of confidentiality and discretion when handling sensitive information.
• Strong time management and organisational skills, with proficiency in Outlook, Word, Excel, PowerPoint, and OneNote; experience with Concur and Coupa is desirable.
• The ability to manage conflicting priorities, multi-task, and maintain attention to detail in a fast-paced environment.
• A proactive, positive, and calm attitude with a strong focus on problem-solving and teamwork.
• Demonstrated experience in managing and developing a team, including resource allocation, performance management, and training.
• Familiarity with office management responsibilities, including facilities coordination, technology requirements, and event organisation.

We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.

What we offer

At Macquarie, you're empowered to shape a career that's rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave.
• 26 weeks' paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks' paid leave for secondary caregivers
• Paid fertility leave for those undergoing or supporting fertility treatment
• 2 days of paid volunteer leave and donation matching
• Access to a wide range of salary sacrificing options
• Benefits and initiatives to support your physical, mental and financial wellbeing including, comprehensive medical and life insurance cover
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Access to company funded emergency and backup dependent care services
• Recognition and service awards
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Corporate Operations Group

In our Corporate Operations Group, you will work at the heart of Macquarie to deliver for our people, businesses, and their customers. We're a global, collaborative team with deep expertise in technology, data, digital, market operations, corporate real estate, business resilience, procurement and global security.

Our commitment to diversity, equity and inclusion

We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process.
Our aim is to provide reasonable adjustments to individuals as required during the recruitment process and in the course of employment. If you require additional assistance, please let us know during the application process.