Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Join a dynamic team as an Executive Assistant, managing calendars, travel, and administrative support.
- Company: Macquarie Group is a global financial services leader with a commitment to positive impact and diversity.
- Benefits: Enjoy hybrid work, generous leave, wellness programs, and professional development opportunities.
- Why this job: Be part of a supportive culture where your ideas matter and you can grow your career.
- Qualifications: 5 years EA experience, strong Outlook skills, and excellent organisational abilities required.
- Other info: We welcome applicants from all backgrounds and provide support throughout the recruitment process.
Job Description
Join our Macquarie Asset Management (MAM) Real Assets Infrastructure division. This is a fantastic opportunity for an enthusiastic Executive Assistant looking to apply your existing experience and develop your career. This is a fast-paced role requiring a positive, confident and proactive approach for someone who can work productively in a pressurised environment.
This is a hybrid London based role and requires a 3 days office working requirement.
At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You'll be part of a friendly and supportive team where everyone – no matter what role – contributes ideas and drives outcomes.
What role will you play?
We are seeking a highly organised and proactive Executive Assistant to join our team. The ideal candidate will have extensive experience in calendar management, including booking meetings, resolving scheduling conflicts, and arranging rooms and catering. You will be responsible for coordinating complex travel arrangements, such as flights, hotels, transportation, and visas, ensuring all details are confirmed and managed efficiently. Additionally, you will handle processing purchase orders and invoices through Coupa, as well as managing monthly expense claims via Concur to meet strict deadlines. The role also involves producing and coordinating meeting documents, including printing, binding, and scanning, along with providing general administrative support such as organising large-scale events for the department and the team. You will also provide ad hoc team support for other Executive Assistants as required.
What you offer
- 5 years work experience as an EA supporting senior directors and a team within a fast-paced office environment.
- Strong Outlook experience and be able to manage several calendars, working across different time zones.
- Good working knowledge of MS Word, MS Excel, MS PowerPoint and strong MS Outlook experience.
- Excellent attention to detail and organisational skills.
- Ability to balance conflicting priorities and make decisions accordingly.
- Proactive and enthusiastic attitude, with the ability to anticipate needs of team members and take action as necessary.
- Good judgement and discretion on confidential matters.
- Strong team player with the ability to work as part of a team.
We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.
What we offer
At Macquarie, you're empowered to shape a career that's rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:
- 1 wellbeing leave day per year and a minimum of 25 days of annual leave.
- 26 weeks' paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks' paid leave for secondary caregivers
- Paid fertility leave for those undergoing or supporting fertility treatment
- 2 days of paid volunteer leave and donation matching
- Access to a wide range of salary sacrificing options
- Benefits and initiatives to support your physical, mental and financial wellbeing including, comprehensive medical and life insurance cover
- Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
- Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
- Access to company funded emergency and backup dependent care services
- Recognition and service awards
- Hybrid and flexible working arrangements, dependent on role
- Reimbursement for work from home equipment
About Macquarie Asset Management
Macquarie Asset Management is a global asset manager that aims to deliver positive impact. We're trusted by institutions, pension funds, governments, and individuals to manage billions in assets globally. We provide access to specialist investment expertise across a range of capabilities including fixed income, equities, multi-asset solutions, private credit, infrastructure, green investments, natural assets, real estate, and asset finance.
Our commitment to diversity, equity and inclusion
We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process.
Our aim is to provide reasonable adjustments to individuals as required during the recruitment process and in the course of employment. If you require additional assistance, please let us know during the application process.
Executive Assistant, Real Assets - Macquarie Group employer: Macquarie Group
Contact Detail:
Macquarie Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant, Real Assets - Macquarie Group
✨Tip Number 1
Familiarise yourself with the tools and software mentioned in the job description, especially MS Outlook, Concur, and Coupa. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed complex calendars or travel arrangements in previous roles. This will help you illustrate your ability to handle the fast-paced environment at Macquarie.
✨Tip Number 3
Network with current or former employees of Macquarie Group on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which you can leverage during interviews.
✨Tip Number 4
Prepare to discuss how you handle conflicting priorities and make decisions under pressure. The role requires a proactive approach, so having specific examples ready will help you stand out as a candidate who can thrive in a dynamic setting.
We think you need these skills to ace Executive Assistant, Real Assets - Macquarie Group
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, particularly in calendar management and travel arrangements. Use specific examples that demonstrate your ability to work in a fast-paced environment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention how your proactive attitude and organisational skills align with the requirements outlined in the job description.
Highlight Relevant Skills: In your application, emphasise your proficiency in MS Outlook, Word, Excel, and PowerPoint. Provide examples of how you've used these tools effectively in previous roles, especially in managing multiple calendars and complex travel arrangements.
Showcase Team Collaboration: Mention any experiences where you worked as part of a team or supported other Executive Assistants. Highlight your ability to balance conflicting priorities and your good judgement in handling confidential matters.
How to prepare for a job interview at Macquarie Group
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage calendars and coordinate travel is crucial. Be prepared to discuss specific examples of how you've successfully handled scheduling conflicts or complex travel arrangements in the past.
✨Demonstrate Proactivity
Macquarie values a proactive approach. During the interview, highlight instances where you anticipated the needs of your team or took initiative to improve processes. This will show that you're not just reactive but can also drive outcomes.
✨Familiarise Yourself with Relevant Tools
Make sure you're comfortable discussing your experience with MS Outlook, Word, Excel, and PowerPoint. You might be asked about specific features or how you've used these tools to enhance your efficiency in previous roles.
✨Emphasise Team Collaboration
Being a strong team player is essential for this role. Prepare to share examples of how you've worked effectively within a team, supported colleagues, or contributed to group projects, especially in fast-paced environments.
