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For Companies At a Glance
- Tasks: Support senior directors with calendar management, travel arrangements, and administrative tasks.
- Company: Join Macquarie Group, a global financial services leader with 56 years of profitability.
- Benefits: Enjoy a hybrid work model, diverse team culture, and opportunities for career development.
- Why this job: Be part of a supportive team that values your ideas and contributions in a fast-paced environment.
- Qualifications: 5 years EA experience, strong Outlook skills, and excellent organisational abilities required.
- Other info: We celebrate diversity and encourage applicants from all backgrounds to apply.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Join our Macquarie Asset Management (MAM) Real Assets Infrastructure division. This is a fantastic opportunity for an enthusiastic Executive Assistant looking to apply your existing experience and develop your career. This is a fast-paced role requiring a positive, confident and proactive approach for someone who can work productively in a pressurised environment.
This is a hybrid London based role and requires a 3 days office working requirement.
At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You'll be part of a friendly and supportive team where everyone – no matter what role – contributes ideas and drives outcomes.
What role will you play?
We are seeking a highly organised and proactive Executive Assistant to join our team. The ideal candidate will have extensive experience in calendar management, including booking meetings, resolving scheduling conflicts, and arranging rooms and catering. You will be responsible for coordinating complex travel arrangements, such as flights, hotels, transportation, and visas, ensuring all details are confirmed and managed efficiently. Additionally, you will handle processing purchase orders and invoices through Coupa, as well as managing monthly expense claims via Concur to meet strict deadlines. The role also involves producing and coordinating meeting documents, including printing, binding, and scanning, along with providing general administrative support such as organising large-scale events for the department and the team. You will also provide ad hoc team support for other Executive Assistants as required.
What you offer
- 5 years work experience as an EA supporting senior directors and a team within a fast-paced office environment.
- Strong Outlook experience and be able to manage several calendars, working across different time zones.
- Good working knowledge of MS Word, MS Excel, MS PowerPoint and strong MS Outlook experience.
- Excellent attention to detail and organisational skills.
- Ability to balance conflicting priorities and make decisions accordingly.
- Proactive and enthusiastic attitude, with the ability to anticipate needs of team members and take action as necessary.
- Good judgement and discretion on confidential matters.
- Strong team player with the ability to work as part of a team.
We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.
About Macquarie Asset Management
Macquarie Asset Management is a global asset manager that aims to deliver positive impact. We're trusted by institutions, pension funds, governments, and individuals to manage billions in assets globally. We provide access to specialist investment expertise across a range of capabilities including fixed income, equities, multi-asset solutions, private credit, infrastructure, green investments, natural assets, real estate, and asset finance.
Our commitment to diversity, equity and inclusion
We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process.
Our aim is to provide reasonable adjustments to individuals as required during the recruitment process and in the course of employment. If you require additional assistance, please let us know during the application process.
Executive Assistant, Real Assets - 12 month Fixed Term Contract - Macquarie Group employer: Macquarie Group
Contact Detail:
Macquarie Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant, Real Assets - 12 month Fixed Term Contract - Macquarie Group
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as Coupa and Concur. Having a solid understanding of these platforms will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your ability to manage multiple calendars effectively, especially across different time zones. Consider preparing examples from your past experience where you successfully navigated scheduling conflicts or coordinated complex meetings.
✨Tip Number 3
Highlight your proactive approach by preparing a few ideas on how you can improve efficiency in the role. This could include suggestions for streamlining travel arrangements or enhancing team communication, which will impress during any discussions.
✨Tip Number 4
Network with current or former employees of Macquarie Group to gain insights into the company culture and expectations for the Executive Assistant role. This insider knowledge can help you tailor your approach and show that you're genuinely interested in being part of their team.
We think you need these skills to ace Executive Assistant, Real Assets - 12 month Fixed Term Contract - Macquarie Group
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, particularly in calendar management and travel coordination. Use specific examples that demonstrate your ability to work in a fast-paced environment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention how your proactive attitude and organisational skills align with the requirements outlined in the job description.
Highlight Relevant Skills: Emphasise your proficiency in MS Outlook, Word, Excel, and PowerPoint. Provide examples of how you've used these tools effectively in previous roles, especially in managing multiple calendars and producing meeting documents.
Showcase Your Team Player Attitude: In your application, illustrate your ability to work collaboratively within a team. Share experiences where you supported colleagues or contributed to team projects, reflecting the supportive culture at Macquarie.
How to prepare for a job interview at Macquarie Group
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage calendars and coordinate travel is crucial. Be prepared to discuss specific examples of how you've successfully handled complex scheduling or travel arrangements in the past.
✨Demonstrate Proactivity
Macquarie values a proactive approach. During the interview, share instances where you anticipated the needs of your team or took initiative to solve problems before they arose.
✨Highlight Your Attention to Detail
Attention to detail is key in this role. Bring up examples where your meticulous nature helped avoid mistakes or improved efficiency, especially in document preparation or expense management.
✨Emphasise Team Collaboration
Being a strong team player is essential. Discuss how you've worked effectively within a team, supported colleagues, or contributed to group projects, showcasing your ability to collaborate in a fast-paced environment.
