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For Companies At a Glance
- Tasks: Support executives with organisation, diary management, and event coordination.
- Company: Join a global financial services leader with a collaborative culture.
- Benefits: Enjoy flexible working, generous leave, and wellness support.
- Why this job: Be part of a dynamic team making a real impact in finance.
- Qualifications: 3+ years as an executive assistant, strong communication, and organisational skills.
- Other info: Diverse and inclusive workplace with excellent career development opportunities.
The predicted salary is between 36000 - 60000 ÂŁ per year.
The Commodities and Global Markets team in London is a group of dynamic and enthusiastic professionals, consistently recognised for delivering industry‑leading work. The team is dedicated to supporting clients across a broad range of sectors, providing innovative solutions and expert advice. Working collaboratively, the team maintains high standards of professionalism and strives to create a positive and inclusive working environment.
At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.
As an Executive Assistant, you play an essential role in keeping the team organised and operating effectively. Reporting to the Office Manager and Regional Head of the Specialised and Asset Finance division, you proactively anticipate the needs of the executives you support, exercising good judgement, discretion, and flexibility in your approach. You provide comprehensive administrative and secretarial assistance, including diary and travel management, expense reporting, and meeting coordination for both internal and external stakeholders. You assist with onboarding new starters and transfers, liaising with in‑house services such as Tech Assist and People and Culture. Supporting a Senior Managing Director, you help manage weekly and monthly tasks related to the Senior Managers Regime, organise group Town Halls, and monitor follow‑up actions. You have the opportunity to work on a variety of events and functions, providing on‑site support to ensure smooth delivery and representing Macquarie to the highest standard.
What you offer
- At least 3 years of experience in a similar executive assistant role within an international organisation
- Confidence in working with senior‑level colleagues across different offices and time zones
- Exceptional communication skills
- Excellent time management and organisational abilities
- Proficiency in Word, PowerPoint, and Outlook
- Experience with expense management and reporting systems such as Concur and Coupa
- Ability to manage conflicting priorities and multi‑task in a fast‑paced environment
- Positive, proactive attitude with a problem‑solving approach
- Strong team player who enjoys supporting others and contributing to team success
We love hearing from anyone inspired to build a better future with us, if you’re excited about the role or working at Macquarie we encourage you to apply.
What we offer
- 1 wellbeing leave day per year and a minimum of 25 days of annual leave.
- 26 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
- Paid fertility leave for those undergoing or supporting fertility treatment
- 2 days of paid volunteer leave and donation matching
- Access to a wide range of salary sacrificing options
- Benefits and initiatives to support your physical, mental and financial wellbeing including comprehensive medical and life insurance cover
- Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
- Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
- Access to company funded emergency and backup dependent care services
- Recognition and service awards
- Hybrid and flexible working arrangements, dependent on role
- Reimbursement for work from home equipment
About Commodities and Global Markets
Commodities and Global Markets is a global business offering capital and financing, risk management, market access, physical execution and logistics solutions to its diverse client base across Commodities, Financial Markets and Asset Finance.
Our commitment to diversity, equity and inclusion
We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio‑economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process. Our aim is to provide reasonable adjustments to individuals as required during the recruitment process and in the course of employment. If you require additional assistance, please let us know during the application process.
Executive Assistant Specialised and Asset Finance in London employer: Macquarie Bank Limited
Contact Detail:
Macquarie Bank Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Specialised and Asset Finance in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Macquarie on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the Commodities and Global Markets team. Understand their projects and values so you can show how you fit in and can contribute to their success.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to impress with your clarity and professionalism. Mock interviews with friends can help you nail that confident delivery.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team!
We think you need these skills to ace Executive Assistant Specialised and Asset Finance in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Executive Assistant role. Highlight your experience in diary management, travel coordination, and working with senior-level colleagues to show us you’re the right fit.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re excited about this role at Macquarie. Share specific examples of how your proactive attitude and problem-solving skills have made a difference in your previous roles.
Showcase Your Communication Skills: Since communication is key in this role, make sure your application is clear and concise. Use professional language but let your personality shine through so we can get a sense of who you are!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Macquarie Bank Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in the Specialised and Asset Finance division. Familiarise yourself with the key tasks like diary management, expense reporting, and meeting coordination. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
Since this role involves working with senior-level colleagues across different offices and time zones, it's crucial to highlight your exceptional communication skills. Prepare examples of how you've effectively communicated in previous roles, especially in fast-paced environments. This will reassure them that you can handle the demands of the position.
✨Demonstrate Your Organisational Prowess
Being organised is key for an Executive Assistant. Bring along examples of how you've managed conflicting priorities and multi-tasked in previous jobs. You might even want to discuss specific tools or systems you've used, like Concur or Coupa, to manage expenses efficiently. This will show that you have the practical skills needed for the role.
✨Emphasise Your Team Spirit
Macquarie values a positive and inclusive working environment, so be sure to express your enthusiasm for teamwork. Share stories about how you've supported colleagues in the past and contributed to team success. This will help them see you as a great fit for their collaborative culture.
