Executive Assistant, Client Solution Group

Our global Client Solutions Group comprises professionals dedicated to delivering new business initiatives, product development, fund formation, capital raising and client relations across Americas, EMEA and Asia Pacific. You will be supporting our teams within the Client Solutions Group, as they deliver the whole of Macquarie Asset Management’s investment capabilities within private markets.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

What role will you play?

Your responsibilities will include extensive calendar management, including booking meetings, managing conflicts and booking rooms/catering, as well as booking and confirming complex travel arrangements including producing comprehensive travel itineraries, working on roadshows, flights, hotels, cars, trains and visas. You will also be processing purchase orders and invoices on Coupa; processing monthly Amex / expense claims in Concur and producing and coordinating documents for meetings including printing, binding, scanning. Alongside the core role, general administration and support in organising large-scale events for the department and the team is a key part of this position, alongside providing support for other Executive Assistants as required.

What you offer

• Previous work experience supporting senior directors and a wider team within a fast-paced office environment
• Strong Outlook experience and ability to manage several calendars, working across different time zones
• Excellent attention to detail and organisational skills
• Ability to balance conflicting priorities and make decisions accordingly
• Proactive and enthusiastic attitude, with the ability to anticipate needs of team members and act as necessary
• Good judgement and discretion on confidential matters
• Strong team-working skills

We love hearing from anyone inspired to build a better future with us, if you’re excited about the role or working at Macquarie we encourage you to apply.

What we offer

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave.
• 26 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
• Paid fertility leave for those undergoing or supporting fertility treatment
• 2 days of paid volunteer leave and donation matching
• Access to a wide range of salary sacrificing options
• Benefits and initiatives to support your physical, mental and financial wellbeing including, comprehensive medical and life insurance cover
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Access to company funded emergency and backup dependent care services
• Recognition and service awards
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Macquarie Asset Management

Macquarie Asset Management is a leading global asset manager, trusted by institutions, individuals and communities to responsibly manage $A720 billion in assets. MAM provides clients with a diverse range of investment solutions that seek to deliver superior risk‑adjusted returns.

Our commitment to diversity, equity and inclusion

We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio‑economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process. Our aim is to provide reasonable adjustments to individuals as required during the recruitment process and in the course of employment. If you require additional assistance, please let us know during the application process.