At a Glance
- Tasks: Support HR operations, manage employee lifecycle, and assist with recruitment and payroll.
- Company: Join Macmillan Distribution, a leader in transportation and logistics.
- Benefits: Enjoy a full-time role with opportunities for growth and development.
- Other info: Ideal for detail-oriented individuals looking to kickstart their HR career.
- Why this job: Be part of a dynamic team, fostering a positive work environment and making an impact.
- Qualifications: CIPD qualification preferred; strong communication and organisational skills required.
The predicted salary is between 24000 - 36000 £ per year.
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Are you a detail-oriented, proactive and looking to take the next step in your career? We\'re seeking a dedicated HR Assistant to join our team, playing a crucial role in the heart of our human resources operations. This is an excellent opportunity for someone who thrives on a diverse range of responsibilities, from managing the entire employee lifecycle to providing key support on employee relations.
In this position, you\'ll be the go-to person for staff and managers on a variety of HR matters, ensuring our processes run smoothly and efficiently. You\'ll be responsible for accurate record-keeping, handling payroll information, and providing administrative support across recruitment, inductions, and policy administration. We\'re looking for a team player who can build strong relationships and maintain a high level of accuracy and confidentiality. If you\'re passionate about supporting a positive work environment and contributing to the success of our teams in both Swansea and Basingstoke, we encourage you to apply.
Key responsibilities include:
- Undertake accurate processing of all transactional HR Lifecycle administration including starters, leavers and contract changes.
- Ensure changes are recorded on the HR system for payroll and that the appropriate contractual paperwork is issued in an accurate timely manner.
- Respond to emails to the MDL HR inbox and requests for information.
- Assist in the administration of HR Policies and procedures including taking notes at meetings, compiling file notes and running relevant reports from the HR Information System (HRIS).
- Day to day administrative duties including updating the HRIS.
- Maintain the electronic personnel filing system and produce reports.
- Point of contact for staff and managers on use of HRIS to ensure that HR records are effectively maintained in order to monitor sickness levels, staffing levels etc.
- Support managers with inductions ensuring a thorough and consistent procedure is carried out for all new employees.
- In partnership with the HR Manager, provide support to managers for Swansea sickness absence cases for both short and long term absence.
- Support the HR Manager to provide professional advice to managers on a range of aspects of employee relations including, performance, maternity/paternity/adoption leave/ shared parental leave and flexible working.
- Manage and provide accurate payroll information, ensure that payroll deadlines are strictly adhered to.
- Work closely and build relationships with the Line Managers in order to influence the adoption of best practice management techniques and adherence to HR policies and procedures
- In conjunction with the HR Manager, support managers in the recruitment process from analysing job requirements and preparing/amending job descriptions/ adverts to advertising and shortlisting candidates for roles.
Desirable - CIPD qualified / part qualified (Level 3 or above)
Grade 4 or A-C GCSE or equivalent in Maths and English
Skills/knowledge:
- An understanding and knowledge of HR policies and procedures
- An understanding of current and forthcoming employment law issues
- Excellent communication skills, written and verbal, able to build relationships with staff at all levels
- A flexible and assertive approach; tenacious
- Highly organised and self motivated with a can-do attitude
- Discreet manner, able to deal with confidential and sensitive information
- Ideally a good sound knowledge of Google Suite and Microsoft Office Applications
- Able to work effectively in a pressurised environment, demonstrate good time management skills and the ability to adhere to Company and Statutory deadlines
Demonstrable previous experience within an HR Assistant role
Demonstrable experience within a customer service environment desirable
Location:
MDL Swansea
Seniority level
Seniority level
Entry level
Employment type
Employment type
Full-time
Job function
Job function
Human ResourcesIndustries
Transportation, Logistics, Supply Chain and Storage
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#J-18808-LjbffrHR Assistant in Swansea employer: Macmillan Distribution
Macmillan Distribution is an exceptional employer that fosters a supportive and collaborative work culture, making it an ideal place for HR professionals to thrive. With a focus on employee development and a commitment to maintaining a positive work environment, employees in Swansea can expect ample opportunities for growth and the chance to make a meaningful impact within the organisation. The company values diversity in responsibilities, ensuring that every day brings new challenges and learning experiences.
StudySmarter Expert Advice🤫
We think this is how you could land HR Assistant in Swansea
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Macmillan Distribution!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Macmillan Distribution.
We think you need these skills to ace HR Assistant in Swansea
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Macmillan Distribution. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Macmillan Distribution and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Macmillan Distribution. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Macmillan Distribution's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Macmillan Distribution
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Macmillan Distribution.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Macmillan Distribution will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Macmillan Distribution and how you would contribute to adapting HR strategies.
