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- Tasks: Support HR operations, manage employee lifecycle, and assist with recruitment and payroll.
- Company: Join Macmillan Distribution, a leader in transportation and logistics.
- Benefits: Enjoy a full-time role with opportunities for growth and development.
- Why this job: Be part of a dynamic team, fostering a positive work environment and making an impact.
- Qualifications: CIPD qualification preferred; strong communication and organisational skills required.
- Other info: Ideal for detail-oriented individuals looking to kickstart their HR career.
The predicted salary is between 24000 - 36000 £ per year.
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Are you a detail-oriented, proactive and looking to take the next step in your career? We\’re seeking a dedicated HR Assistant to join our team, playing a crucial role in the heart of our human resources operations. This is an excellent opportunity for someone who thrives on a diverse range of responsibilities, from managing the entire employee lifecycle to providing key support on employee relations.
In this position, you\’ll be the go-to person for staff and managers on a variety of HR matters, ensuring our processes run smoothly and efficiently. You\’ll be responsible for accurate record-keeping, handling payroll information, and providing administrative support across recruitment, inductions, and policy administration. We\’re looking for a team player who can build strong relationships and maintain a high level of accuracy and confidentiality. If you\’re passionate about supporting a positive work environment and contributing to the success of our teams in both Swansea and Basingstoke, we encourage you to apply.
Key responsibilities include:
- Undertake accurate processing of all transactional HR Lifecycle administration including starters, leavers and contract changes.
- Ensure changes are recorded on the HR system for payroll and that the appropriate contractual paperwork is issued in an accurate timely manner.
- Respond to emails to the MDL HR inbox and requests for information.
- Assist in the administration of HR Policies and procedures including taking notes at meetings, compiling file notes and running relevant reports from the HR Information System (HRIS).
- Day to day administrative duties including updating the HRIS.
- Maintain the electronic personnel filing system and produce reports.
- Point of contact for staff and managers on use of HRIS to ensure that HR records are effectively maintained in order to monitor sickness levels, staffing levels etc.
- Support managers with inductions ensuring a thorough and consistent procedure is carried out for all new employees.
- In partnership with the HR Manager, provide support to managers for Swansea sickness absence cases for both short and long term absence.
- Support the HR Manager to provide professional advice to managers on a range of aspects of employee relations including, performance, maternity/paternity/adoption leave/ shared parental leave and flexible working.
- Manage and provide accurate payroll information, ensure that payroll deadlines are strictly adhered to.
- Work closely and build relationships with the Line Managers in order to influence the adoption of best practice management techniques and adherence to HR policies and procedures
- In conjunction with the HR Manager, support managers in the recruitment process from analysing job requirements and preparing/amending job descriptions/ adverts to advertising and shortlisting candidates for roles.
Qualifications:
Desirable – CIPD qualified / part qualified (Level 3 or above)
Grade 4 or A-C GCSE or equivalent in Maths and English
Skills/knowledge:
- An understanding and knowledge of HR policies and procedures
- An understanding of current and forthcoming employment law issues
- Excellent communication skills, written and verbal, able to build relationships with staff at all levels
- A flexible and assertive approach; tenacious
- Highly organised and self motivated with a can-do attitude
- Discreet manner, able to deal with confidential and sensitive information
- Ideally a good sound knowledge of Google Suite and Microsoft Office Applications
- Able to work effectively in a pressurised environment, demonstrate good time management skills and the ability to adhere to Company and Statutory deadlines
Experience:
Demonstrable previous experience within an HR Assistant role
Demonstrable experience within a customer service environment desirable
Location:
MDL Swansea
Seniority level
-
Seniority level
Entry level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Human Resources
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Industries
Transportation, Logistics, Supply Chain and Storage
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HR Assistant employer: Macmillan Distribution
Contact Detail:
Macmillan Distribution Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Assistant
✨Tip Number 1
Familiarise yourself with HR policies and procedures relevant to the role. Understanding these will not only help you in interviews but also demonstrate your proactive approach to learning about the company.
✨Tip Number 2
Network with current or former employees of Macmillan Distribution on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which you can leverage during your application process.
✨Tip Number 3
Prepare to discuss your experience in handling sensitive information and maintaining confidentiality. This is crucial for an HR Assistant role, and showcasing your understanding of this aspect can set you apart from other candidates.
✨Tip Number 4
Brush up on your knowledge of employment law and current HR trends. Being able to speak confidently about these topics during your interview will show that you're not just qualified, but also genuinely interested in the field.
We think you need these skills to ace HR Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the HR Assistant role. Emphasise your attention to detail, organisational skills, and any previous HR experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for HR and your understanding of the role's responsibilities. Mention specific examples of how you've successfully managed HR tasks in the past.
Highlight Relevant Qualifications: If you have any qualifications related to HR, such as CIPD certification or relevant GCSEs, make sure to mention these prominently in your application. This will demonstrate your commitment to the field.
Showcase Communication Skills: Since the role requires excellent communication skills, provide examples in your application of how you've effectively communicated with staff and managers in previous roles. This could include handling sensitive information or resolving conflicts.
How to prepare for a job interview at Macmillan Distribution
✨Know Your HR Basics
Make sure you brush up on your knowledge of HR policies and procedures. Familiarise yourself with current employment laws, as this will show your understanding of the role and its responsibilities.
✨Demonstrate Your Communication Skills
As an HR Assistant, you'll need to communicate effectively with staff at all levels. Prepare examples of how you've successfully built relationships in previous roles, and be ready to showcase your written communication skills.
✨Showcase Your Organisational Skills
Highlight your ability to manage multiple tasks and deadlines. Be prepared to discuss how you stay organised, especially when handling sensitive information and payroll details.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities in HR situations. Think of scenarios where you've had to deal with employee relations or manage HR processes, and be ready to explain your approach and outcomes.