At a Glance
- Tasks: Manage project documentation and ensure compliance with client requirements.
- Company: Join a dynamic UK Projects Team in a supportive environment.
- Benefits: Full-time, permanent role with opportunities for career growth.
- Other info: Collaborative culture with a focus on teamwork and communication.
- Why this job: Be a key player in delivering high-quality documentation across exciting projects.
- Qualifications: Experience in document control and strong organisational skills required.
The predicted salary is between 36000 - 60000 £ per year.
We're looking for an experienced Document Controller to join our UK Projects Team, based in Altens, Aberdeen, on a full-time, permanent basis.
In this role, you’ll be a key part of ensuring high-quality, compliant documentation is delivered across our UK operations. You’ll work closely with internal teams and clients to manage documentation workflows, meet deadlines, and support project delivery. If you're highly organised, detail-focused, and confident managing documentation processes, this is a fantastic opportunity to grow your career in a collaborative, supportive environment.
What You'll Be Doing:
- Ensure all client documentation is accurate, compliant, complete and delivered to agreed deadlines.
- Manage document control activities, including submissions, trackers, filing and archiving, in line with company and client procedures.
- Coordinate documentation requirements across UK business units, vendors and branches, identifying and escalating potential delays or issues.
- Advise project and commercial teams on documentation requirements during tender, quotation and project stages, including bid document matrices.
- Liaise with clients and vendors to establish document requirements, submission schedules and completion deadlines.
- Maintain effective working relationships with client and vendor Document Controllers.
- Attend project kick-off and regular meetings as required.
- Ensure documentation is completed and closed out to support timely retention invoicing.
- Provide regular updates to the Project Operations Manager on documentation status, completion dates and anticipated retention invoice submissions.
- Maintain confidential and accurate records of current and archived documentation.
- Ensure all communications reflect a professional company image.
- Undertake other duties as required.
What We’re Looking For:
- Proven experience in a document control or similar administrative role.
- Detail-oriented with strong organisational and multitasking abilities.
- Confident communicator who can collaborate across teams and with clients.
- Proficient in Microsoft Office Suite and familiar with document control software (Nuance experience is a plus).
- An understanding of various information technology platforms for documentation management.
- A professional, proactive team player with a can-do attitude.
If you're looking for a new challenge in a fast-paced, project-focused environment, we'd love to hear from you.
Document Controller in Inverurie employer: MacLean International Group, a DNOW Company
MacLean International Group Limited is an excellent employer located in the vibrant town of Pembroke, Wales, offering a dynamic work culture that fosters collaboration and innovation. Employees benefit from comprehensive training and development opportunities, ensuring personal and professional growth while being part of a supportive team dedicated to delivering exceptional service. With a focus on maintaining strong client relationships and efficient supply chain management, this role provides a meaningful and rewarding career path in a thriving environment.
Contact Details:
MacLean International Group, a DNOW Company Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Inverurie
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Document Controller role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to document control. Think about how your experience aligns with the job description and be ready to share specific examples of how you've managed documentation workflows in the past.
✨Tip Number 3
Show off your organisational skills! Bring a portfolio of your previous work, including examples of documentation you've managed. This will demonstrate your attention to detail and give potential employers a taste of what you can bring to their team.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our collaborative, supportive environment.
We think you need these skills to ace Document Controller in Inverurie
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in document control and administration. Use keywords from the job description to show that you’re a perfect fit for the role.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Explain why you’re interested in the Document Controller position and how your skills align with what we’re looking for. Keep it concise but impactful.
Showcase Your Attention to Detail:Since this role requires excellent attention to detail, make sure your application is free from typos and errors. A polished application reflects your ability to manage documentation accurately.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates about the process!
How to prepare for a job interview at MacLean International Group, a DNOW Company
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and standards. Familiarise yourself with common documentation workflows and any specific software mentioned in the job description, like Nuance. This will show that you’re not just a fit for the role but also genuinely interested in the work.
✨Showcase Your Organisational Skills
Prepare examples from your past experience where your organisational skills made a difference. Think about times when you managed multiple priorities or met tight deadlines. Being able to articulate these experiences will demonstrate your capability to handle the demands of the role.
✨Communicate Confidently
As a Document Controller, you'll need to collaborate with various teams and clients. Practice clear and concise communication during your interview. Be ready to discuss how you’ve effectively communicated in previous roles, especially in situations involving documentation requirements or project timelines.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you’ll be working on, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
