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- Tasks: Manage project documentation and ensure compliance with client requirements.
- Company: Join a dynamic UK Projects Team in a supportive environment.
- Benefits: Full-time, permanent role with opportunities for career growth.
- Why this job: Be a key player in delivering high-quality documentation across exciting projects.
- Qualifications: Experience in document control and strong organisational skills required.
- Other info: Collaborative culture with a focus on teamwork and communication.
The predicted salary is between 36000 - 60000 £ per year.
We\’re looking for an experienced Document Controller to join our UK Projects Team, based in Altens, Aberdeen, on a full-time, permanent basis.
In this role, you’ll be a key part of ensuring high-quality, compliant documentation is delivered across our UK operations. You’ll work closely with internal teams and clients to manage documentation workflows, meet deadlines, and support project delivery. If you\’re highly organised, detail-focused, and confident managing documentation processes, this is a fantastic opportunity to grow your career in a collaborative, supportive environment.
What You\’ll Be Doing:
- Manage the flow of project documentation in line with internal procedures.
- Ensure all document deliverables meet client requirements and company standards.
- Process documents across all UK business units in a timely and efficient manner.
- Track workloads and flag issues that may impact deadlines.
- Collaborate with internal teams and vendors to meet documentation deadlines.
- Advise on document requirements during the tender and quote stages.
- Attend kick-off meetings and support initial client documentation discussions.
- Maintain document control trackers and ensure accurate filing and record-keeping.
- Support invoicing by ensuring all required documentation is complete and submitted.
- Report regularly on documentation status and key project timelines.
- Ensure all archived documents are securely and accurately stored.
What We’re Looking For:
- Proven experience in a document control or similar administrative role.
- Excellent attention to detail and organisational skills.
- Confident communicator who can collaborate across teams and with clients.
- Comfortable managing multiple priorities and meeting deadlines.
- Proficient in Microsoft Office Suite and familiar with document control software (Nuance experience is a plus).
- A professional, proactive team player with a can-do attitude
If you\’re looking for a new challenge in a fast-paced, project-focused environment, we\’d love to hear from you.
Document Controller employer: MacLean International Group, a DNOW Company
Contact Detail:
MacLean International Group, a DNOW Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Document Controller role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to document control. Think about how your experience aligns with the job description and be ready to share specific examples of how you've managed documentation workflows in the past.
✨Tip Number 3
Show off your organisational skills! Bring a portfolio of your previous work, including examples of documentation you've managed. This will demonstrate your attention to detail and give potential employers a taste of what you can bring to their team.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our collaborative, supportive environment.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in document control and administration. Use keywords from the job description to show that you’re a perfect fit for the role.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Explain why you’re interested in the Document Controller position and how your skills align with what we’re looking for. Keep it concise but impactful.
Showcase Your Attention to Detail: Since this role requires excellent attention to detail, make sure your application is free from typos and errors. A polished application reflects your ability to manage documentation accurately.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates about the process!
How to prepare for a job interview at MacLean International Group, a DNOW Company
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and standards. Familiarise yourself with common documentation workflows and any specific software mentioned in the job description, like Nuance. This will show that you’re not just a fit for the role but also genuinely interested in the work.
✨Showcase Your Organisational Skills
Prepare examples from your past experience where your organisational skills made a difference. Think about times when you managed multiple priorities or met tight deadlines. Being able to articulate these experiences will demonstrate your capability to handle the demands of the role.
✨Communicate Confidently
As a Document Controller, you'll need to collaborate with various teams and clients. Practice clear and concise communication during your interview. Be ready to discuss how you’ve effectively communicated in previous roles, especially in situations involving documentation requirements or project timelines.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you’ll be working on, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
