Site Administrative Coordinator in Cambridge

MacLean Engineering is looking for an energetic Site Administrative Coordinator to add to the existing skills of our Telematics, Automation, and Controls (TAC) Team. If you are looking to be challenged in a dynamic work environment and want to grow your career with a world-renowned company in our industry, this position is for you!

The Site Administrative Coordinator role is responsible for supporting daily operations at the Cambridge facility and provides administrative support to the Director of Engineering (Telematics, Automation, and Controls). The Telematics, Automation and Controls is dispersed through the entire network at MacLean (including Mexico) and this role is designed to ensure efficient coordination, communication, and execution of administrative and site activities.

The following proficiencies are required:

• Coordinate site operations including health and safety, office logistics, vendor interactions and helps to spotlight corporate communications at the site from various departments (i.e. HR, Finance, Payroll, Health & Safety etc.)
• Triage local (Cambridge Site) facilities requests and issues and coordinate with internal resources (i.e. IT Help Desk, Construction Leader, Facilities Team) to bring items to resolution
• Manage calendars, meetings, travel, and correspondence for engineering leadership and team members with appropriate vendors
• Prepare presentations, reports, and meeting materials; document and track action items
• Organize meetings, events, and reviews (logistics, venues, catering, materials) at multiple MacLean sites
• Track expenses, invoices, and administrative financial records
• Maintain confidential files and handle sensitive information with discretion
• Assist with documentation and project management workflows
• Facilitate communication across teams and follow up on outstanding actions
• Support ad hoc administrative and operational initiatives as required
• Occasional travel to MacLean sites is required for events and team meetings (1 per quarter)

The successful candidate(s) must be willing to learn, open-minded and flexible, organized and detail oriented, team oriented, disciplined, and must have a positive attitude, along with the following qualifications:

• Administrative and Organizational: Strong prioritization, time management and multi-tasking; High attention to detail and ability to maintain structured systems; Proficient in preparing and formatting documents, reports, and presentations
• Technical: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint); Familiarity with document management systems (e.g., Confluence, PDM); Ability to manage and track project or structured data (DevOps, BOMs, Power BI Reports); Experience with reporting dashboards (e.g., Power BI) is an asset
• Communication and Collaboration: Clear, professional written and verbal communication; Ability to work cross-functional with technical and non-technical teams; Strong customer service mindset with stakeholder coordination and follow-through
• Project Coordination: Highly self-directed; able to operate effectively with limited guidance or loosely defined processes; Works in close alignment with the Project Management Office (PMO) to support timelines, deliverables, and tracking structures, including gathering inputs and maintaining visibility on progress; Proactively identifies gaps, risks, and missing information, ensuring follow-ups are completed and escalating where needed

Qualifications and Experience:

• 2-5 years in administrative, coordinator, or similar role
• Experience supporting senior leadership, or executives preferred
• Demonstrated ability to manage multiple priorities in a fast-paced environment
• High level of discretion and professionalism
• Experience in engineering, manufacturing, or technical environments is an asset
• Post secondary degree is preferred

Founded in 1973 in Ontario, Canada, MacLean Engineering is the world’s largest Canadian-based manufacturer of underground mining equipment. Our company delivers mobile equipment solutions for both underground and surface mining, supported by unit-of-one manufacturing expertise and a global service network. Driven by a strong commitment to safety, productivity, and customer support, MacLean serves mining operations worldwide through branches in Canada, the United States, Mexico, Peru, South Africa, and Australia.

Benefits:

• 3 weeks' vacation annually
• Paid sick and family emergency time
• Paid overtime after 40 hours worked
• Free coffee!
• Flexible Group benefits Package (Once probationary period is completed)
• Employee and family assistance program
• Voluntary DPSP (Deferred Profit-Sharing Plan) and GRRSP (Group Registered Retirement Savings Plan) (Once probationary period is completed)
• Annual Employee Bonus
• $250 annual safety shoe allowance
• Employee appreciation days, raffles/draws, BBQ’s and much more

If you are interested in being a part of an established and growing Canadian Company, we want to hear from you! We thank all applicants in advance for their application and interest in MacLean Engineering & Marketing Co Limited. However, only those candidates selected for an interview will be contacted.

Please note that employment with MacLean Engineering is contingent upon the successful completion of a background check conducted by our third-party provider, Sterling Backcheck. This process may include verification of employment history, education, and a criminal record check, depending on the requirements of the position.

MacLean Engineering & Marketing Co. Limited is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (2005). MacLean Engineering & Marketing Co. Limited will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.