Officer Administrator Part-time opportunity in Belfast

At Macklin Care Homes, you will work as part of an award-winning team valued for your contributions, with opportunities for career development and a friendly, rewarding working environment. If you are a compassionate person who cares with heart, we would love to hear from you. Our residents are at the heart of our homes; we are inspired not only by their stories and experiences of years gone by but also by knowing we are making a real difference in their lives.

Arlington Care Home, based in Belfast, is recruiting for an experienced Office Administrator on a part-time permanent basis. The successful candidate will be required to work 20 hours per week, worked over 4 days (morning working pattern), 9 am to 2 pm.

About The Role

• Office Responsibilities: To carry out receptionist & administrative duties to support the effective and efficient running of the home. Other general administration tasks as and when they arise to ensure the smooth running of the home.
• Finance Responsibilities: Assist in providing payroll information by ensuring timely and accurate updates to the time and attendance system. Collation of cash and cheque payments for lodging in the relevant bank accounts. Managing petty cash and resident funds, ensuring up-to-date records and regular reconciliation. Creation of Purchase Orders to be forwarded to the Finance team. Creation of invoices for third-party services, including hairdressing, podiatry, etc.
• HR Responsibilities: Supporting the management team in securing cover for rota, liaising with agencies, and maintaining contact with bank staff. Taking notes at formal meetings, as and when required. Recording all absence details in the time and attendance system, including sickness, annual leave, and maternity/paternity. Receiving all relevant medical certificates and forwarding them to the HR team as appropriate. Other general administration tasks as and when they arise to ensure the smooth running of the Care Home.

Company Benefits: To reward the demanding work of our fantastic colleagues, we offer an excellent benefits package as follows: Collaborating with an award-winning team with family values. A comprehensive paid induction programme. A wide variety of training is provided. Career development opportunities. Flexibility of shifts. Employee Assistance Programme. Discounted rates at Malone Hotel, Belfast. Health and wellbeing initiatives, including team-building initiatives. Free car parking and uniform. Incentives for employee referrals.

Please note we will only accept up-to-date CVs - without this, an interview cannot be given. We do not offer sponsorship for this role - if you require sponsorship, your application will be automatically declined. Please consider this carefully before applying. Interviews may take place before the job advertisement closes, as and when suitable applications are received. If a suitable candidate is appointed, the role may close early; therefore, please do not hesitate to submit your application promptly.

An Enhanced Access NI Check will be required for this post. If successful, please be aware that we do have a policy on the recruitment of ex-offenders. As per the Access NI Code of Practice, Macklin Care Homes also has a policy on the secure handling, use, storage, and retention of disclosure information. Copies of these documents, along with the Access NI Code of Practice, are available upon request by contacting the HR Department. It is Macklin Care Homes' Policy that any existence of a criminal conviction will not necessarily lead to the withdrawal of a job offer, but the failure to disclose all criminal convictions fully and accurately will lead to the withdrawal of a job offer. We are committed to building a diverse and inclusive team that reflects the communities we serve. Macklin Care Homes is an Equal Opportunities Employer.

Required Criteria:

• Proven experience in an administrative role or similar position.
• Strong organisational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
• Ability to work independently and take initiative.
• High attention to detail and accuracy.
• Problem-solving skills and ability to handle multiple tasks simultaneously.
• Experience in handling sensitive or confidential information professionally.

Desired Criteria:

• Previous experience in office management or administration within a Care Home environment.
• Familiarity with HR and finance-related administrative tasks.
• Knowledge of payroll systems and processes.

Salary: £14.63 per hour