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- Tasks: Support the smooth running of a care home through administrative and finance tasks.
- Company: Macklin Care Homes has over 30 years of experience in providing compassionate care.
- Benefits: Enjoy a friendly work environment with career development opportunities and competitive pay.
- Other info: Full-time role, Monday to Friday, with a focus on community and care.
- Why this job: Make a real difference in people's lives while being part of an award-winning team.
- Qualifications: Experience in administration, strong communication skills, and proficiency in Microsoft Office required.
The predicted salary is between 25000 - 35000 £ per year.
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Job Description
Job Description
Location: Leabank Private Nursing Home, 1-3 Beechwood Avenue
Can you make a real difference in the lives of others?
At Macklin Care Homes, you will work as part of an award-winning team who are valued for their contribution, with opportunities for career development, as well as a friendly and rewarding working environment. If you are a compassionate person who cares with heart, we would love to hear from you.
Leabank Private Nursing Home based in Ballycastle is recruiting for an experienced Office Administrator on a full-time permanent basis. The successful candidate will be required to work 5 days a week (37.5hours), Monday to Friday, 9 am to 5 pm.
About The Role
Office Responsibilities:
- To carry out receptionist & administrative duties to support the effective and efficient running of the home.
- Other general administration tasks as and when they arise to ensure the smooth running of the home.
Finance Responsibilities
- Assist in the provision of payroll information by ensuring timely and accurate updating of the time and attendance system.
- Collation of cash and cheque payments for lodging in relevant bank accounts.
- Managing petty cash and resident funds, ensuring up-to-date records and regular reconciliation.
- Creation of Purchase Orders to be forwarded to the Finance team.
- Creation of invoices for third-party services, including hairdressing, podiatry, etc.
HR Responsibilities
- Supporting the management team in securing cover for rota, liaising with agencies, and maintaining contact with bank staff.
- Taking notes at formal meetings, as and when required.
- Recording all absence details in the time and attendance system, including sickness, annual leave, and maternity/paternity.
- Receiving all relevant medical certificates and forwarding them to the HR team as appropriate.
- Other general administration tasks as and when they arise to ensure the smooth running of the Care Home.
Essential Skills
- Proven experience in an administrative role or similar position.
- Strong organisational and time-management skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
- Ability to work independently and take initiative.
- High attention to detail and accuracy.
- Problem-solving skills and ability to handle multiple tasks simultaneously.
- Experience in handling sensitive or confidential information professionally.
Desirable Skills
- Previous experience in office management or administration within a Care Home environment.
- Familiarity with HR and finance-related administrative tasks.
- Knowledge of payroll systems and processes.
This job description will be subject to review in light of changing circumstances and may include any other duties and responsibilities as may be determined in consultation with the jobholder. It is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works.
Please note we will only accept up-to-date CVs – without this, an interview cannot be given.
Interviews may take place before the job advertisement closes and when suitable applications are received. If a suitable candidate is appointed, the role may close early; therefore, please do not hesitate to submit your application promptly.
In addition, we also reserve the right to enhance the criteria at the shortlisting stage.
It is Macklin Care Homes\’ Policy that any existence of a criminal conviction will not necessarily lead to the withdrawal of a job offer, but the failure to disclose all criminal convictions fully and accurately will lead to the withdrawal of a job offer.
Macklin Care Homes is an Equal Opportunities Employer.
Skills Needed
About The Company
Macklin Care Homes have been caring for people for over 30 years. We have taken our experience over all those years to bring the very best of our knowledge and our expertise to you. We are not just another Care Home, we are family-first and treat everyone we come into contact with as one of our very own. From staff to residents, to relatives and suppliers – we are all one big caring community!
We Have 6 Care Homes Based Throughout Northern Ireland
- Arlington, Our Lady\’s and Parkmanor Oaks, Belfast
- Milesian Manor, Magherafelt
- Ratheane, Coleraine
- Leabank, Ballycastle
Our vision is to have a real, positive impact on the lives of people within our local community. We aim to be the trusted provider for care that families choose with confidence. Through our dedication, passion and commitment, we care with heart, creating an environment where people feel safe, loved and respected. Our vision is for Macklin Care Homes to be the preferred choice in the community—where people know they are in the best hands.
Company Culture
Can you make a real difference to the lives of others? We are always looking to recruit great people to work in care, and in return, we will bring out the best in you!
At Macklin Care Homes, you will work as part of an award-winning team who are valued for their contribution, with opportunities for career development, as well as a friendly and rewarding working environment.
Our residents are at the heart of our homes; we are inspired not only by their stories and experiences of years gone by but also by knowing we are making a real difference in their lives.
We are guided by a strong set of core values that shape everything we do. These values help us build a culture of respect, care and dedication, ensuring that our residents and their families are always at the centre of our efforts.
We are proud of our values and unique positive culture that we live by each and every day. If you are a compassionate person who cares with heart, we would love to hear from you!
Required Criteria
- Proven experience in a busy office or administration environment.
- Proven experience providing quality administrative support.
- Previous reception experience.
- Competent in the use of Microsoft Office applications in particular Microsoft Excel and Microsoft Word.
- Excellent command of spoken and written English.
- Right to work and live in the UK.
Desired Criteria
- Previous HR and/or Finance administration experience.
- Previous reception experience in a Care Home environment.
- Previous experience of working with Time & Attendance systems.
Closing DateTuesday 26th August, 2025
Contract Typefulltime
Salary£14.13 Hourly
Seniority level
-
Seniority level
Not Applicable
Employment type
-
Employment type
Full-time
Job function
-
Job function
Administrative
-
Industries
Hospitals and Health Care
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Office Administrator - Ballycastle employer: Macklin Care Homes | Care Home Group in Northern Ireland
Contact Detail:
Macklin Care Homes | Care Home Group in Northern Ireland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator - Ballycastle
✨Tip Number 1
Familiarise yourself with the specific responsibilities of the Office Administrator role at Macklin Care Homes. Understanding the nuances of tasks like payroll management and HR support will help you demonstrate your knowledge during any discussions.
✨Tip Number 2
Network with current or former employees of Macklin Care Homes. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach when applying for the position.
✨Tip Number 3
Prepare to discuss your experience with Microsoft Office, especially Excel and Word, as these are crucial for the role. Be ready to share specific examples of how you've used these tools in previous positions.
✨Tip Number 4
Showcase your compassion and dedication to care in your interactions. Since Macklin Care Homes values a caring community, expressing your passion for making a difference in people's lives can set you apart from other candidates.
We think you need these skills to ace Office Administrator - Ballycastle
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly in busy office environments. Emphasise your organisational skills and proficiency in Microsoft Office applications, as these are crucial for the Office Administrator position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for making a difference in people's lives, aligning with Macklin Care Homes' values. Mention specific experiences that demonstrate your ability to handle administrative tasks and support a team effectively.
Highlight Relevant Skills: In your application, clearly outline your strong communication skills, attention to detail, and problem-solving abilities. These traits are essential for managing multiple tasks and handling sensitive information in a care home environment.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are key attributes for the role.
How to prepare for a job interview at Macklin Care Homes | Care Home Group in Northern Ireland
✨Show Your Compassion
Macklin Care Homes values compassion highly. Be prepared to share examples of how you've made a difference in someone's life, whether in a professional or personal context. This will demonstrate that you align with their core values.
✨Highlight Your Organisational Skills
As an Office Administrator, strong organisational skills are crucial. Discuss specific tools or methods you use to stay organised and manage your time effectively, especially in a busy environment.
✨Demonstrate Your Tech Savviness
Proficiency in Microsoft Office is essential for this role. Be ready to discuss your experience with Excel and Word, and perhaps even prepare to showcase your skills during the interview.
✨Prepare for HR and Finance Questions
Since the role involves HR and finance-related tasks, brush up on your knowledge of payroll systems and administrative processes. Be ready to answer questions about your experience in these areas.