Office Administrator (Part-time opportunity) in Coleraine

At Macklin Care Homes, you will work as part of an award-winning team that values its employees' contributions, offering opportunities for career development in a friendly and rewarding working environment.

If you are a compassionate person who cares with heart, we would love to hear from you.

Ratheane Care Home, based in Coleraine, is recruiting for an experienced Office Administrator on a part-time permanent basis.

The successful candidate will be required to work 3 days a week (22.5 hours per week), 9 a. m to 5 p. m. The days of work are Monday, Wednesday and Thursday.

About The Role

• Office Responsibilities
• To carry out receptionist & administrative duties to support the effective and efficient running of the home.
• Other general administration tasks as and when they arise to ensure the smooth running of the home.
• Finance Responsibilities
• Assist in the provision of payroll information by ensuring timely and accurate updating of the time and attendance system.
• Collation of cash and cheque payments for lodging in the relevant bank accounts.
• Managing petty cash and resident funds, ensuring up-to-date records and regular reconciliation.
• Creation of Purchase Orders for forwarding to the Finance team.
• Creation of invoices for third-party services, including hairdressing and podiatry.
• HR Responsibilities
• Supporting the management team in securing cover for rota, liaising with agencies, and maintaining contact with bank staff.
• Taking notes at formal meetings, as and when required.
• Recording all absence details in the time and attendance system, including sickness, annual leave, and maternity/paternity.
• Receiving all relevant medical certificates and forwarding them to the HR team as appropriate.
• Other general administration tasks as and when they arise to ensure the smooth running of the Care Home.
• Company Benefits
• Collaborating with an award-winning team with family values.
• A comprehensive paid induction programme.
• A wide variety of training is provided.
• Career development opportunities.
• Flexibility of shifts.
• Employee Assistance Programme.
• Discounted rates at Malone Hotel, Belfast.
• Health and wellbeing initiatives, including team-building initiatives.
• Free car parking and uniform*
• Incentives for employee referrals*
• T&Cs will apply.

We do not offer sponsorship for this role - if you require sponsorship, your application will be automatically declined. Please consider this carefully before applying.

An Enhanced Access NI Check will be required for this post.

If successful, please be aware that we do have a policy on the recruitment of ex-offenders.

As per the Access NI Code of Practice, Macklin Care Homes also has a policy on the secure handling, use, storage, and retention of disclosure information.

Copies of these documents, along with the Access NI Code of Practice, are available upon request by contacting the HR Department.

It is Macklin Care Homes' Policy that the existence of a criminal conviction will not necessarily lead to the withdrawal of a job offer, but the failure to disclose all criminal convictions fully and accurately will lead to the withdrawal of a job offer.

We are committed to building a diverse and inclusive team that reflects the communities we serve.

Macklin Care Homes is an Equal Opportunities Employer.

About The Company

Macklin Care Homes - Caring with Heart for Over 30 Years

For over 30 years, Macklin Care Homes have been dedicated to providing exceptional care.

We bring decades of experience, knowledge, and expertise to every individual we support.

But we are not just another care home- we are family-first.

Everyone who comes through our doors—residents, staff, relatives, and suppliers—are treated as part of one big caring community.

• We Proudly Operate Six Care Homes Across Northern Ireland
• Arlington, Our Lady's, and Parkmanor Oaks – Belfast
• Milesian Manor – Magherafelt
• Ratheane – Coleraine
• Leabank – Ballycastle

Our vision is to make a genuine, positive impact on the lives of people in our local communities.

We strive to be the trusted care provider that families choose with confidence.

Through dedication, passion, and commitment, we care with heart- creating an environment where people feel safe, loved, and respected.

At Macklin Care Homes, we aim to be the preferred choice in the community- where families know their loved ones are in the best hands.

• Company Culture
• Make a Real Difference – Join Macklin Care Homes

Do you want to make a genuine difference in the lives of others?

At Macklin Care Homes, we are always looking for passionate, caring individuals to join our team—and in return, we will help bring out the very best in you.

As part of our award-winning team, you will be valued for your contribution and supported with opportunities for career development, all within a friendly and rewarding working environment.

Our residents are at the heart of everything we do. We are inspired by their stories, their experiences, and the knowledge that our care truly makes a difference in their lives.

Guided by a strong set of core values, we cultivate a culture of respect, dedication, and compassion.

These values ensure that residents and their families remain at the centre of all our efforts.

We are proud of the positive, caring culture we live by every day.

If you are compassionate, committed, and care with heart, we would love to hear from you.

Join us, and be part of a team that truly makes a difference.

For all recruitment-related enquiries, please contact our Recruitment Team at: recruitment@macklingroup. com

• Required Criteria
• Proven experience in an administrative role or similar position.
• Strong organisational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Power Point) and other relevant software.
• Ability to work independently and take initiative.
• High attention to detail and accuracy.
• Problem-solving skills and ability to handle multiple tasks simultaneously.
• Experience in handling sensitive or confidential information professionally.
• Desired Criteria
• Previous experience in office management or administration within a Care Home environment.
• Familiarity with HR and finance-related administrative tasks.
• Knowledge of payroll systems and processes.
• Closing Date Friday 18th September, 2026
• Contract Type parttime
• Salary £14.63 Hourly
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