Reception & Purchase Ledger Administrator in Dungannon

Receptionist & Purchase Ledger Administrator

Location: Moy, Dungannon

Job Type: Full-time, Permanent

Salary: £29,000–£31,000 per annum, depending on experience

Start Date: Immediate start

ABOUT US

Mackle Food Company manufactures private-label snacks for baby, toddler and adult markets. Based in Moy, we supply customers across the UK, Ireland and internationally.

We are looking for a Receptionist & Purchase Ledger Administrator to manage reception and support our Finance Team with supplier invoices, purchase ledger records and general administration.

The role would suit someone who enjoys working with people, has strong organisational skills and is confident handling numbers and administrative tasks.

ROLE OVERVIEW

You will manage the day-to-day running of reception while providing administrative support to the Finance Department, particularly across accounts payable and purchase ledger activities.

Working closely with colleagues across the business, you will deliver a friendly and professional service, maintain accurate financial records and support the smooth processing of supplier invoices and payments.

KEY RESPONSIBILITIES

Reception Duties

• Welcome visitors, customers, suppliers and contractors in a friendly and professional manner.
• Keep the reception area tidy, welcoming and presentable.
• Answer and direct incoming telephone calls promptly and professionally.
• Take accurate messages and pass them to the appropriate person.
• Handle incoming and outgoing post and courier deliveries.
• Coordinate meeting room bookings and arrange visitor refreshments where required.
• Assist with general office administration and filing.
• Provide administrative support to colleagues as required.

Accounts Payable & Purchase Ledger Duties

• Process supplier invoices accurately and promptly.
• Match invoices against purchase orders and goods received documentation.
• Investigate and resolve invoice queries with suppliers and internal departments.
• Maintain accurate and up-to-date supplier account records.
• Reconcile supplier statements, identifying and investigating discrepancies.
• Assist with preparing weekly and monthly payment runs.
• File and retain financial documentation in line with company procedures.
• Support month-end processes and reporting requirements.
• Monitor shared finance inboxes and respond to supplier enquiries.
• Assist the Finance Team with general administration and data entry.

General Responsibilities

• Maintain confidentiality when handling sensitive business and financial information.
• Follow company policies and procedures.
• Build positive working relationships with colleagues, customers and suppliers.
• Contribute ideas to improve administrative and finance processes.
• Carry out other reasonable duties within the scope of the role.

SKILLS & EXPERIENCE

• Previous experience in an administration, reception or office support role.
• Strong communication and interpersonal skills.
• A professional telephone manner and good customer service skills.
• Proficiency in Microsoft Office, particularly Outlook, Word and Excel.
• Excellent organisational skills and attention to detail.
• The ability to prioritise tasks and work independently.
• Experience in an accounts payable or purchase ledger role.
• Experience processing invoices and reconciling supplier statements.
• Familiarity with ERP or accounting systems.
• Experience within a manufacturing or FMCG environment.

WHAT WE OFFER

• A salary of £29,000–£31,000 per annum, depending on experience.
• Full-time, permanent employment with an immediate start.
• Company pension scheme.
• Training and development opportunities.
• A friendly and supportive working environment.
• The opportunity to develop your experience across both administration and finance.