At a Glance
- Tasks: Support financial and administrative operations while managing client invoicing and HR records.
- Company: Join a friendly and supportive team in a professional services environment.
- Benefits: Flexible part-time hours, stable work environment, and skill development opportunities.
- Other info: Enjoy autonomy and ownership of key business processes in a dynamic office setting.
- Why this job: Be at the heart of the practice, making a real impact on its success.
- Qualifications: Experience in credit control, bookkeeping, and strong organisational skills required.
The predicted salary is between 13 - 16 € per hour.
We are seeking a highly organised, detail-oriented, and proactive Office & Accounts Administrator to support the smooth financial and administrative operations of our business. This is a varied and responsible role that sits at the heart of the practice, ensuring that day-to-day financial processes, staff administration, compliance records, and office management tasks are completed efficiently and accurately. As the first point of contact for many internal and external matters, the successful candidate will be trustworthy, discreet, and confident in managing multiple priorities within a busy professional environment. This is an excellent opportunity for someone with experience in credit control, bookkeeping support, and office administration who is looking for a stable, flexible, and engaging part-time position. You will be joining a friendly, supportive team and contributing directly to the smooth running and continued success of the practice.
The Office & Accounts Administrator plays an essential role in maintaining the financial health and administrative integrity of the business. You will take responsibility for issuing client invoices, monitoring outstanding fees, maintaining accurate HR records, and ensuring all compliance documentation is up to date. The role offers variety, autonomy, and ownership of key business processes, alongside the opportunity to develop your skills within a professional services environment.
Key Responsibilities:- Finance & Credit Control
- Prepare and issue client fee invoices in a timely manner
- Record and reconcile invoices using Sage
- Monitor and control outstanding fees, including client follow-ups and payment reminders
- Process supplier payments
- Input invoices and record petty cash transactions
- HR & Staff Administration
- Maintain accurate and up-to-date staff personal files
- Record and monitor employee timesheets
- Maintain holiday and sickness records
- Prepare, issue, and maintain staff contracts
- Agreements & Compliance
- Maintain records of fee agreements, car agreements, and company subscriptions
- Manage office, car, and Professional Indemnity insurance policies
- Liaise with insurance brokers regarding renewals, amendments, and claims
- General Administration
- Ensure accurate record-keeping across all administrative areas
- Support the efficient day-to-day running of the office
- Previous experience in credit control and bookkeeping
- Proficiency in Sage accounting software
- Strong organisational and administrative skills
- High level of accuracy and attention to detail
- Ability to handle confidential information professionally
- Good communication skills for liaising with clients and external providers
- Ability to work independently and manage multiple responsibilities
- Reliable and discreet
- Proactive and solution-oriented
- Strong time management skills
- Professional and approachable manner
Hours of Work: Part time (20-30 hours per week); Pattern of regular working hours to be agreed.
Office & Accounts Administrator in Aberdeen employer: Mackie Ramsay Taylor Architects
Join a dynamic and supportive team in Aberdeen as an Office & Accounts Administrator, where you will play a crucial role in ensuring the smooth financial and administrative operations of our practice. We offer a flexible part-time position that not only allows for a healthy work-life balance but also provides opportunities for professional growth and skill development in a friendly environment. With a focus on employee well-being and a commitment to excellence, we are dedicated to fostering a workplace culture that values trust, discretion, and proactive engagement.
Contact Detail:
Mackie Ramsay Taylor Architects Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Office & Accounts Administrator in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office & Accounts Administrator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by practising common questions related to finance and administration. Think about how your experience in credit control and bookkeeping can shine through. We want you to feel confident and ready to impress!
✨Tip Number 3
Don’t just apply anywhere; focus on companies that align with your values and skills. Check out our website for openings that suit your expertise in Sage and office management. Tailor your approach to show why you’re the perfect fit!
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It keeps you fresh in their minds and demonstrates your proactive attitude, which is key for an Office & Accounts Administrator.
We think you need these skills to ace Office & Accounts Administrator in Aberdeen
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in credit control and bookkeeping. We want to see how your skills match the role, so don’t be shy about showcasing your organisational prowess!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Office & Accounts Administrator position. Share specific examples of your past experiences that relate to the job description.
Showcase Your Attention to Detail:Since this role requires a high level of accuracy, make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with our friendly team!
How to prepare for a job interview at Mackie Ramsay Taylor Architects
✨Know Your Numbers
Brush up on your financial knowledge, especially around credit control and bookkeeping. Be ready to discuss your experience with invoicing and using Sage accounting software, as these are key aspects of the role.
✨Showcase Your Organisation Skills
Prepare examples that highlight your organisational abilities. Think about times when you successfully managed multiple tasks or maintained accurate records, as this will demonstrate your fit for the varied responsibilities of the position.
✨Be Professional Yet Approachable
As the first point of contact, it's crucial to convey a professional yet friendly demeanour. Practice how you would introduce yourself and handle common queries, showcasing your communication skills and ability to manage confidential information.
✨Ask Insightful Questions
Prepare thoughtful questions about the company culture and team dynamics. This shows your interest in being part of a supportive environment and helps you gauge if it’s the right fit for you.
