HR Coordinator

Location: [Company Location]

Type: Temporary (6 months) with potential for permanent placement

Reports to: HR Manager / HR Director

Role Overview:

We are seeking a proactive, detail-oriented HR Admin/Payroll Admin to support our HR department and assist with payroll administration. This temporary position offers a fantastic opportunity to gain experience and the potential to transition into a permanent role. The successful candidate will play a crucial role in ensuring smooth HR operations, handling a variety of HR administrative tasks, and providing payroll support. The role is predominantly HR-focused, with around 20/30% dedicated to payroll admin duties. You will be the go-to person for handling employee queries, assisting with payroll-related tasks, supporting employee communication, and generally ensuring the smooth running of HR processes.

Key Responsibilities:

• HR Administration: Provide general HR admin support, including responding to employee queries and assisting with documentation. Create and issue letters to employees, including contract changes, HR policy updates, and general communications. Maintain employee records and ensure HR database is up-to-date. Assist in generating HR reports, such as absence reports, headcount reports, and other key metrics. Support employee engagement initiatives and help with communication strategies to keep staff informed and motivated. Help with onboarding and offboarding processes, including documentation and system updates.
• Payroll Support: Assist Payroll Clerk with the processing and administration of monthly payroll. Follow up with managers to ensure all payroll-related data (overtime, absence, and deductions) is accurate and submitted on time. Ensure accuracy of payroll records and assist in maintaining payroll-related documentation.
• Reception/General Office Support: As part of the HR team's responsibilities, assist with reception duties, including answering phones, greeting visitors, and directing queries as necessary. Support office management in administrative tasks as needed.

Skills & Experience Required:

• Previous experience in HR administration (min of 1 year).
• Understanding of payroll processes, preferably with knowledge of payroll software and systems.
• Strong administrative skills with a high level of attention to detail.
• Excellent communication skills, with the ability to deal with employee queries in a professional and empathetic manner.
• Proactive, with a hands-on attitude and willingness to get involved in a wide variety of tasks.
• Ability to manage multiple priorities and work in a fast-paced environment.
• Familiarity with HR processes and best practices, including employee records management, report generation, and general employee engagement.
• A strong team player who can collaborate with HR colleagues and other departments.

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