At a Glance
- Tasks: Support senior leadership and ensure smooth office operations in a dynamic environment.
- Company: Growing and ambitious organisation based in Birmingham City Centre.
- Benefits: Competitive salary, part-time hours, and the chance to make a real impact.
- Other info: Opportunity for personal growth and to work closely with senior leaders.
- Why this job: Join a vibrant team and develop your skills while supporting key projects.
- Qualifications: Experience as a PA or Office Manager with strong organisational and communication skills.
The predicted salary is between 40500 - 49500 £ per year.
- PA / Office Manager
- Macildowie are working with this client based in
Birmingham City Centre to recruit a proactive and highly organised PA / Office Manager on a part-time basis (25-30 hours per week).
Working Pattern: Office-based
This is a varied and hands-on opportunity for an experienced Personal Assistant and Office Manager who enjoys being at the centre of a busy and professional environment.
Supporting senior leadership whilst ensuring the smooth day-to-day running of the office, you will play a key role in maintaining an efficient, welcoming and well-organised workplace.
Key Responsibilities
- Provide PA support to senior leadership, managing complex diaries, meetings and correspondence.
- Coordinate appointments, schedules and travel arrangements including flights, rail, accommodation and taxis.
- Prepare meeting agendas and ensure follow-up actions are tracked and completed.
- Manage multiple inboxes, prioritising communications and responding where appropriate.
- Act as the main point of contact for visitors, deliveries, incoming calls and general office enquiries.
- Support the planning and coordination of company events, meetings and team activities.
- Manage office purchasing requirements including supplies, equipment and consumables.
- Oversee facilities management, ensuring maintenance schedules, health & safety requirements and compliance activities are completed.
- Coordinate supplier relationships and contractor visits.
- Support onboarding activities for new starters, including equipment coordination and administration.
- Assist with document preparation, presentations, reporting and general administration.
- Support wider business initiatives and projects as required.
About You
- Previous experience within a PA, Executive Assistant, Office Manager or Senior Administrative role.
- Strong organisational skills with the ability to manage multiple priorities simultaneously.
- Excellent communication skills, both written and verbal.
- Confident managing senior stakeholder relationships.
- Strong working knowledge of Microsoft Office applications.
- Highly professional with the ability to maintain confidentiality.
- Self-motivated, adaptable and comfortable working autonomously.
- A positive and proactive approach to problem-solving.
This is an excellent opportunity to join a growing and ambitious organisation where you can make a genuine impact while working closely with senior leadership.
Personal Assistant and Office Manager in Birmingham employer: Macildowie Recruitment and Retention Careers
As an Interim Head of Estates with a leading not-for-profit organisation in the Midlands, you will be part of a dynamic team that values collaboration and innovation. The company offers a supportive work culture with hybrid working options, allowing for a healthy work-life balance, while also providing opportunities for professional growth and development in a meaningful sector. With a focus on improving estates delivery and compliance, this role presents a unique chance to make a significant impact within a complex multi-site environment.
Contact Details:
Macildowie Recruitment and Retention Careers Recruitment Team
