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- Tasks: Manage stock and inventory in a fast-paced fashion retail environment.
- Company: Join MACHINE-A, a leading multi-brand fashion boutique in Soho.
- Benefits: Competitive salary, hands-on experience, and growth opportunities.
- Other info: Physically engaging role with opportunities for special projects and events.
- Why this job: Be part of a dynamic team shaping the future of luxury fashion.
- Qualifications: 3+ years in stock management, strong Excel skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Location: London – On-site Soho Store and approx 15% in office
Start Date: Immediate
Salary: Competitive, based on experience
Reports to: Senior Merchandiser and Store Manager
To Apply: Please send your CV and a brief cover letter to hr@machine-a.com with the Subject: [your name] - Stock Controller/Operations Coordinator
About MACHINE-A: MACHINE-A is a leading multi-brand fashion boutique known for curating cutting-edge contemporary and luxury designers. With a flagship boutique and office in Soho, and a growing global online presence, we are at the forefront of progressive fashion retail.
Role Summary: We are looking for an experienced Stock Controller/Operations Coordinator with at least three years of stock management experience, preferably gained in the Premium and Luxury Retail sector. The ideal candidate is proactive, highly organised, and fluent in English (knowledge of Italian is a plus). They should have a strong grasp of inventory and operations within fast-paced, multi-brand retail environments and possess excellent communication skills for effective coordination with vendors, clients, and internal teams. Advanced Excel skills—including proficiency in pivot tables, VLOOKUP, and basic formulas—are essential. The candidate should be results-driven and able to meet deadlines.
As Stock Controller/Operations Coordinator, your duties will include, but are not limited to:
- Accurately processing deliveries, QC checks, returns, transfers, and special movements using correct systems in accordance with company procedures.
- Accurately managing and maintaining stock levels across all locations, including planning, conducting, and completing regular monthly cycle counts, and end-of-year stock counts and reconciliations.
- Maintenance and management of stock in stock rooms and storage places, ensuring products are tidy, correctly labelled, and stored away.
- Maintaining accurate and up-to-date inventory records using internal systems and tools.
- Meticulous data entry / formatting of order confirmations. Adherence to deadlines.
- Liaising with suppliers, couriers, and internal departments to coordinate inbound and outbound stock movements.
- Identifying and investigating stock discrepancies or variances weekly, and implementing corrective actions.
- Contribute to loss prevention by ensuring secure and compliant stock handling, in line with health and safety policies.
- Preparing inventory and sales reports under the support of the Merchandiser.
- Collaborating with sales, e-commerce, merchandising, and finance teams to ensure accurate stock availability and timely replenishment.
- Assist in special projects and events (VIP events and appointments, brand and special collection launches, etc.)
- Carrying out other reasonable duties or ad hoc tasks as required to support the wider operations of the business.
This role involves managing stock, supplies, and materials, and is physically demanding at times. Physical tasks associated with this position include:
- Climbing ladders
- Lifting items up to 25kg without assistance
- Engaging in activities such as bending, twisting, reaching, pushing, pulling, and repetitive movements
- Transporting large volumes of stock and equipment
Requirements:
- Minimum 3 years of stock management and systems experience, in fashion retail
- Intermediate Excel skills
- Experience in a multi-brand retail environment or large volume brand
- Strong attention to detail and excellent organisational and communication skills
- Able to work independently and problem solve, and knows when to ask for support
- Reliable and Dependable: Proven ability to manage essential duties consistently, with strong attendance and reliability.
- High Attention to Detail: Exceptional precision in data entry and inventory auditing.
- Proactive
Stock Controller & Operations Coordinator employer: MACHINE-A
Contact Detail:
MACHINE-A Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Stock Controller & Operations Coordinator
✨Tip Number 1
Get to know the company inside out! Research MACHINE-A's values, their latest collections, and what makes them tick. This way, when you walk into that interview, you can show off your passion for their brand and how you fit right in.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give you insider info about the role and might even lead to a referral. Plus, it shows you're genuinely interested in being part of the team.
✨Tip Number 3
Prepare for those tricky interview questions! Think about how your experience aligns with the job description. Be ready to share specific examples of how you've tackled stock management challenges in the past. We want to hear your success stories!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the position and keeps you fresh in their minds. And remember, apply through our website for the best chance!
We think you need these skills to ace Stock Controller & Operations Coordinator
Some tips for your application 🫡
Craft a Tailored CV: Make sure your CV highlights your stock management experience, especially in the premium and luxury retail sector. We want to see how your skills align with what we’re looking for, so don’t be shy about showcasing your relevant achievements!
Write a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Stock Controller/Operations Coordinator role. Share specific examples of your past experiences that demonstrate your organisational skills and attention to detail.
Show Off Your Excel Skills: Since advanced Excel skills are essential for this role, make sure to mention your proficiency with pivot tables, VLOOKUP, and any other relevant functions. If you’ve used these skills in previous jobs, give us the details!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. Just send your CV and cover letter to hr@machine-a.com with the right subject line, and you’ll be one step closer to joining our team!
How to prepare for a job interview at MACHINE-A
✨Know Your Stock Management Inside Out
Make sure you brush up on your stock management knowledge, especially in the context of premium and luxury retail. Be ready to discuss your previous experiences with inventory systems and how you've handled stock discrepancies. This will show that you understand the role and can hit the ground running.
✨Excel Skills Are Key
Since advanced Excel skills are a must for this position, practice using pivot tables, VLOOKUP, and basic formulas before the interview. You might even want to prepare a few examples of how you've used these skills in past roles to demonstrate your proficiency.
✨Show Off Your Organisational Skills
This role requires a high level of organisation, so be prepared to share specific examples of how you've managed stock levels and conducted cycle counts in previous jobs. Highlight any systems or processes you've implemented to improve efficiency and accuracy.
✨Communicate Effectively
As you'll be liaising with various teams and suppliers, strong communication skills are essential. Think about times when you've successfully coordinated with others to resolve issues or streamline operations. Practising clear and concise responses will help you convey your ideas effectively during the interview.