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- Tasks: Manage stock levels, coordinate deliveries, and ensure accurate inventory records.
- Company: Join MACHINE-A, a leading fashion boutique in the heart of Soho.
- Benefits: Competitive salary, dynamic work environment, and opportunities for growth.
- Other info: Physically active role with excellent career development prospects.
- Why this job: Be part of a cutting-edge fashion retail team and make an impact.
- Qualifications: 3+ years in stock management, strong Excel skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Location: London – On-site Soho Store and approx 15% in office
Start Date: Immediate
Salary: Competitive, based on experience
Reports to: Senior Merchandiser and Store Manager
To Apply: Please send your CV and a brief cover letter to hr@machine-a.com with the Subject: [your name] - Stock Controller/Operations Coordinator
About MACHINE-A: MACHINE-A is a leading multi-brand fashion boutique known for curating cutting-edge contemporary and luxury designers. With a flagship boutique and office in Soho, and a growing global online presence, we are at the forefront of progressive fashion retail. As the business continues to grow, we are seeking an organised, detail-oriented and experienced Stock Controller/Operations Coordinator to support and manage our inventory.
Role Summary: We are looking for an experienced Stock Controller/Operations Coordinator with at least three years of stock management experience, preferably gained in the Premium and Luxury Retail sector. The ideal candidate is proactive, highly organised, and fluent in English (knowledge of Italian is a plus). They should have a strong grasp of inventory and operations within fast-paced, multi-brand retail environments and possess excellent communication skills for effective coordination with vendors, clients, and internal teams. Advanced Excel skills—including proficiency in pivot tables, VLOOKUP, and basic formulas—are essential. The candidate should be results-driven and able to meet deadlines.
As Stock Controller/Operations Coordinator, your duties will include, but are not limited to:
- Accurately processing deliveries, QC checks, returns, transfers, and special movements (light ecom packing, domestic and international shipments) using correct systems in accordance with company procedures.
- Accurately managing and maintaining stock levels across all locations, including planning, conducting, and completing regular monthly cycle counts, and end-of-year stock counts and reconciliations.
- Maintenance and management of stock in stock rooms and storage places, ensuring products are tidy, correctly labelled, and stored away.
- Maintaining accurate and up-to-date inventory records using (Lightspeed and Excel) internal systems and tools.
- Meticulous data entry / formatting of order confirmations. Adherence to deadlines.
- Liaising with suppliers, couriers, and internal departments to coordinate inbound and outbound stock movements.
- Identifying and investigating stock discrepancies or variances weekly, and implementing corrective actions.
- Contribute to loss prevention by ensuring secure and compliant stock handling, in line with health and safety policies.
- Preparing inventory and sales reports under the support of the Merchandiser.
- Collaborating with sales, e-commerce, merchandising, and finance teams to ensure accurate stock availability and timely replenishment.
- Assist in special projects and events (VIP events and appointments, brand and special collection launches, etc.)
- Carrying out other reasonable duties or ad hoc tasks as required to support the wider operations of the business.
This role involves managing stock, supplies, and materials, and is physically demanding at times. Physical tasks associated with this position include:
- Climbing ladders
- Lifting items up to 25kg without assistance
- Engaging in activities such as bending, twisting, reaching, pushing, pulling, and repetitive movements
- Transporting large volumes of stock and equipment
Requirements:
- Minimum 3 years of stock management and systems experience, in fashion retail
- Intermediate Excel skills
- Experience in a multi-brand retail environment or large volume brand
- Strong attention to detail and excellent organisational and communication skills
- Able to work independently and problem solve, and knows when to ask for support
- Reliable and Dependable: Proven ability to manage essential duties consistently, with strong attendance and reliability.
- High Attention to Detail: Exceptional precision in data entry and inventory auditing.
- Proactive & Takes Initiative: A forward-thinking mindset with the ability to identify problems and implement solutions without waiting for instruction.
- Ownership Mentality: Ability to take complete responsibility for the stock function and outcomes, treating the inventory as your own.
Stock Controller & Operations Coordinator in London employer: MACHINE-A
Contact Detail:
MACHINE-A Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Stock Controller & Operations Coordinator in London
✨Tip Number 1
Get to know the company inside out! Research MACHINE-A's values, products, and culture. This way, when you walk into that interview, you can show them you're not just another candidate but someone who genuinely gets what they're all about.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give you insider info and maybe even a referral. Plus, it shows you're proactive and really interested in the role.
✨Tip Number 3
Prepare for those tricky interview questions! Think about how your experience aligns with the job description. Have examples ready that showcase your stock management skills and attention to detail. Practice makes perfect!
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can leave a lasting impression. It shows you're keen and professional, which is exactly what they want in a Stock Controller/Operations Coordinator.
We think you need these skills to ace Stock Controller & Operations Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Stock Controller/Operations Coordinator role. Highlight your stock management experience and any relevant skills, especially those related to inventory systems and Excel. We want to see how your background fits with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for MACHINE-A. Mention your passion for fashion retail and how your proactive approach aligns with our values. Let us know why you want to join our team!
Show Off Your Excel Skills: Since advanced Excel skills are essential for this role, don’t forget to mention your proficiency in pivot tables, VLOOKUP, and any other relevant functions. If you have examples of how you've used these skills in previous roles, share them with us!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. Make sure to include the subject line as specified in the job description. This helps us keep track of your application and ensures it gets the attention it deserves!
How to prepare for a job interview at MACHINE-A
✨Know Your Stock Management Inside Out
Make sure you brush up on your stock management knowledge, especially in the context of premium and luxury retail. Be ready to discuss your previous experiences with inventory systems and how you've handled stock discrepancies. This will show that you understand the role and can hit the ground running.
✨Excel Skills Are Key
Since advanced Excel skills are essential for this position, practice using pivot tables, VLOOKUP, and basic formulas before your interview. You might even want to prepare a few examples of how you've used these skills in past roles to demonstrate your proficiency.
✨Show Off Your Organisational Skills
As a Stock Controller/Operations Coordinator, being organised is crucial. Prepare to share specific examples of how you've managed stock levels, conducted cycle counts, or maintained inventory records. Highlight any systems or processes you've implemented to improve efficiency.
✨Communicate Like a Pro
Excellent communication skills are a must for liaising with suppliers and internal teams. Think about times when you've successfully coordinated with others to solve problems or streamline operations. Practise articulating these experiences clearly, as it will showcase your ability to collaborate effectively.