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- Tasks: Manage inventory and support operations in a fast-paced fashion retail environment.
- Company: Join MACHINE-A, a leading multi-brand fashion boutique in Soho.
- Benefits: Competitive salary, hands-on experience, and opportunities for growth.
- Other info: Exciting projects and events await you in this vibrant retail setting.
- Why this job: Be part of a dynamic team shaping the future of luxury fashion.
- Qualifications: 3+ years in stock management, strong Excel skills, and excellent communication.
The predicted salary is between 30000 - 40000 £ per year.
Location: London – On-site Soho Store and approx 15% in office
Start Date: Immediate
Salary: Competitive, based on experience
To Apply: Please send your CV and a brief cover letter to hr@machine-a.com with the Subject: [your name] - Stock Controller/Operations Coordinator
About MACHINE-A:
MACHINE-A is a leading multi-brand fashion boutique known for curating cutting-edge contemporary and luxury designers. With a flagship boutique and office in Soho, and a growing global online presence, we are at the forefront of progressive fashion retail. As the business continues to grow, we are seeking an organised, detail-oriented and experienced Stock Controller/Operations Coordinator to support and manage our inventory.
We are looking for an experienced Stock Controller/Operations Coordinator with at least three years of stock management experience, preferably gained in the Premium and Luxury Retail sector.
The ideal candidate is proactive, highly organised, and fluent in English (knowledge of Italian is a plus). They should have a strong grasp of inventory and operations within fast-paced, multi-brand retail environments and possess excellent communication skills for effective coordination with vendors, clients, and internal teams.
Advanced Excel skills—including proficiency in pivot tables, VLOOKUP, and basic formulas—are essential. As Stock Controller/Operations Coordinator, your duties will include, but are not limited to:
- Accurately processing deliveries, QC checks, returns, transfers, and special movements (light ecom packing, domestic and international shipments) using correct systems in accordance with company procedures.
- Accurately managing and maintaining stock levels across all locations, including planning, conducting, and completing regular monthly cycle counts, and end-of-year stock counts and reconciliations.
- Maintaining accurate and up-to-date inventory records using (Lightspeed and Excel) internal systems and tools.
- Meticulous data entry / formatting of order confirmations. Contribute to loss prevention by ensuring secure and compliant stock handling, in line with health and safety policies.
- Preparing inventory and sales reports under the support of the Merchandiser.
- Collaborating with sales, e-commerce, merchandising, and finance teams to ensure accurate stock availability and timely replenishment.
- Assist in special projects and events (VIP events and appointments, brand and special collection launches, etc.)
- Carrying out other reasonable duties or ad hoc tasks as required to support the wider operations of the business.
Transporting large volumes of stock and equipment.
Intermediate Excel skills.
Experience in a multi-brand retail environment or large volume brand.
High Attention to Detail: Exceptional precision in data entry and inventory auditing.
Ability to take complete responsibility for the stock function and outcomes, treating the inventory as your own.
Operations and Inventory Co-Ordinator in London employer: MACHINE-A
Contact Detail:
MACHINE-A Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations and Inventory Co-Ordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the fashion retail industry, especially those who work at MACHINE-A or similar companies. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for the interview by researching MACHINE-A's latest collections and understanding their brand ethos. Show us you’re passionate about fashion and ready to contribute to our unique vibe!
✨Tip Number 3
Practice your Excel skills before the interview. Brush up on pivot tables and VLOOKUPs, as we want to see you’re comfortable with the tools you'll be using daily. Maybe even bring a few examples of how you've used them in past roles!
✨Tip Number 4
When you apply, don’t just send your CV—send a brief cover letter that highlights your relevant experience and why you’re excited about this role. We love seeing candidates who take the time to personalise their applications!
We think you need these skills to ace Operations and Inventory Co-Ordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Stock Controller/Operations Coordinator role. Highlight your relevant experience in stock management and any specific skills that match the job description, like your advanced Excel skills.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for MACHINE-A. Mention your passion for fashion retail and how your proactive approach can benefit the team.
Showcase Your Attention to Detail: Since this role requires meticulous data entry and inventory auditing, make sure to demonstrate your attention to detail in both your CV and cover letter. A small error could be a red flag!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at MACHINE-A
✨Know Your Inventory Inside Out
Before the interview, brush up on your knowledge of inventory management systems, especially Lightspeed and Excel. Be ready to discuss your previous experiences with stock control and how you've handled challenges in fast-paced retail environments.
✨Showcase Your Attention to Detail
Prepare examples that highlight your meticulous nature. Discuss specific instances where your attention to detail made a difference, whether it was during stock audits or data entry tasks. This will demonstrate your fit for the role's requirements.
✨Communicate Effectively
Since the role involves collaboration with various teams, practice articulating your thoughts clearly. Think about how you’ve successfully coordinated with vendors and internal teams in the past, and be ready to share those stories.
✨Be Proactive and Solution-Oriented
Employers love candidates who take initiative. Prepare to discuss how you've proactively solved problems in your previous roles, particularly in inventory management. This will show that you can take responsibility for the stock function and outcomes.