Legal Technology Assistant

Joining Macfarlanes means being part of a collaborative, approachable team who want you to succeed. You’ll be encouraged to get involved and recognised for your contribution. We take your development seriously. Our learning and development programmes are second to none and are designed to help you strengthen your skills. Above all, you’ll be part of a firm where we all work together as part of a cohesive and supportive team, value your efforts and help you to thrive.

Lawtech at Macfarlanes: Emerging legal technologies, new tools and alternative approaches are driving significant change within the legal profession. They are changing the way we do our work, how we deliver services to our clients and the range of services we offer to our clients. They offer us ways to do what we do more effectively and to enhance client service, as well as the opportunity to offer exciting new services to our clients which are enabled by those technologies, tools and alternative approaches. Our Lawtech team is at the forefront of how we, as a firm, respond to this evolution and how we embrace those technologies, tools and alternative approaches for the maximum benefit of our clients and teams alike. We recognise that fusing legal and technological expertise seamlessly can help our clients solve their most challenging business problems in more innovative, more sophisticated and more technologically‑advanced ways. By bringing together people, process, technology, and data, we help ensure the firm is able to achieve excellence in all aspects of legal practice and client service.

Role overview: The Legal Technology Assistant will report into a Legal Technology and Innovation Officer. They will be part of the Lawtech department and work closely with a range of individuals in the team, which is currently made up of 15 people. We are seeking a proactive individual with a genuine interest in legal technology and a desire to grow within this evolving field. The successful candidate will bring strong organisational and administrative skills, communicate effectively with colleagues and approach their work with professionalism and a can‑do attitude.

The role: The Assistant will be required to carry out a broad range of good quality work to support the team. Key duties will include:

• Actively monitoring and updating workload trackers;
• Supporting the team with Lawtech induction training;
• Managing and processing invoices;
• Supporting the team with firm‑wide training initiatives;
• Liaising with internal and external stakeholders when assisting with basic system administrative support;
• Creating and updating key documentation, e.g. user guides, FAQs etc;
• Supporting the team with quality assurance, e.g. testing new features, workflows etc;
• Helping the team monitor and track ongoing projects and budgets;
• Supporting the team with horizon scanning efforts around new technology solutions and AI;
• Assisting with updating our internal intranet content;
• Coordinating team communications, including internal newsletters and general team updates;
• Supporting the team with data analysis and the development of data visualisations;
• Creating reports for the team, e.g. for internal adoption progress;
• General queries and ad‑hoc support to the Lawtech team.

This job description encompasses the main duties of the role and is by no means exhaustive. It is anticipated that duties may vary from time to time according to the needs of the practice area. During the first six months of employment, you may be required to attend the office four days per week to support onboarding, training and collaboration. Your line manager may adjust this requirement based on your progress and business needs.

The candidate: The successful candidate will be central to the success of the function, supporting across all aspects of the team. They will be a highly efficient organiser, with the ability to demonstrate initiative and work accurately in a fast‑paced environment. In addition, they will meet the following requirements:

• Excellent IT skills, particularly Microsoft Outlook, Word, Excel and PowerPoint;
• Strong team working skills;
• Excellent interpersonal, communication and written skills;
• Ability to build a strong rapport/relationship with people at all levels across the business;
• A forward thinker with a pragmatic “can do” attitude with a focus on task completion;
• Motivated with a willingness to learn.

Application screening: Any offer of employment with us is subject to our pre‑employment checks which are conducted by a third‑party screening provider. These may include but are not limited to your professional and academic qualifications, any criminal records and employment references. These checks will be initiated with your consent and your offer will be subject to the successful completion of these checks.

About Macfarlanes: Macfarlanes is a pre‑eminent law firm that serves a global client base in private capital, private wealth, M&A and disputes. Personal connection, an entrepreneurial spirit and a commitment to excellence are at the heart of our firm. These values drive our ability to deliver exceptional outcomes for our clients. We are big enough to undertake the most complex and demanding mandates yet small enough to know each other well and to be agile, adapting to the needs of our clients. We seek to strengthen the firm by recruiting talented people from all backgrounds who want to build long‑lasting and impactful careers with us. Our culture is challenging and supportive, creating an environment where individuals can thrive.

Our commitment to inclusion: Inclusion is one of our key priorities and it is a goal we are actively working towards. We believe that an inclusive, forward‑thinking culture is intrinsically important and enables us to provide innovative solutions to our clients. We welcome applications from people of all backgrounds, bringing different perspectives and experiences, making Macfarlanes an exciting and stimulating place to work. We seek to recruit the best candidates, regardless of age, gender, race, ethnicity, social or economic background, religion, disability, sexual orientation or any other characteristic. As part of this commitment, we will ask you certain diversity data questions. We would really appreciate you and/or your recruiter completing these questions when submitting an application to Macfarlanes as this data enables us to measure our progress and identify any actions needed to continue to support an inclusive culture. This data is anonymised to maintain the privacy of applicants. If you have any questions relating to how this data is used, please contact a member of the recruitment team. Should you require any adjustments during the application and/or interview process, please do not hesitate to inform your recruiter or a member of the recruitment team. Please note, the job description is available in other accessible formats (for example, large print). We are a Disability Confident Employer and will offer an interview to disabled applicants who best meet the essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please email the recruitment team at recruitment@macfarlanes.com.