At a Glance
- Tasks: Manage payroll processes and support HR data management in a dynamic law firm.
- Company: Join Macfarlanes, a leading law firm with a supportive and collaborative culture.
- Benefits: Enjoy professional development, a friendly team, and a chance to make an impact.
- Other info: Inclusive workplace welcoming diverse backgrounds and perspectives.
- Why this job: Be part of a team that values your contributions and helps you grow.
- Qualifications: Experience in HR systems and payroll administration is preferred.
We are recruiting an HRIS and Payroll Administrator on a 12-month fixed-term contract.
About Macfarlanes
Macfarlanes is a pre-eminent law firm that serves a global client base in private capital, private wealth, M&A and disputes. Personal connection, an entrepreneurial spirit and a commitment to excellence are at the heart of our firm. These values drive our ability to deliver exceptional outcomes for our clients. We are big enough to undertake the most complex and demanding mandates yet small enough to know each other well and to be agile, adapting to the needs of our clients. We seek to strengthen the firm by recruiting talented people from all backgrounds who want to build long‑lasting and impactful careers with us. Our culture is challenging and supportive, creating an environment where individuals can thrive.
What this means for you
Joining Macfarlanes means being part of a collaborative, approachable team who want you to succeed. You’ll be encouraged to get involved and recognised for your contribution. We take your development seriously. Our learning and development programmes are second to none and are designed to help you strengthen your skills. Above all, you’ll be part of a firm where we all work together as part of a cohesive and supportive team, value your efforts and help you to thrive.
The team
The Human Resources (HR) department consists of 43 employees which fall into several different teams; Operations, Advisory, Recruitment, Early Careers, Learning, Projects, Resource Management and Inclusion. This position is based in the Operations team working closely with the HR Systems & Processes Manager and HR Systems Analyst to administer the payroll process and provide reports and data analysis to the wider HR department and firm.
The role
- Managing the payroll integration process and coordinating with payroll provider;
- Review initial output of payroll provider;
- Running payroll reports and reconciliations;
- Supporting the HR operations team with the day-to-day HR data management and firm reporting requirements;
- Supporting the management and continuous development of the HR system (Cascade);
- Supporting with the annual pay gap reporting and salary review process;
- Undertaking other reasonable ad-hoc duties as and when required;
- Contributing to continuous improvements of the HR service to the firm.
This job description encompasses the main duties of the role and is by no means exhaustive. It is anticipated that duties may vary from time to time according to the needs of the practice area.
The candidate
The successful individual will have a minimum of one years’ systems knowledge and experience, ideally gained within an HR department. They will be an efficient organiser with excellent time management skills and strong attention to detail. They will be confident in their communication skills (both written and oral), flexible, professional and possess a team-orientated attitude. In addition, they will possess the following skills:
- Previous experience of payroll administration;
- Previous experience of HR information systems would be desirable;
- Good working knowledge of Microsoft Office packages, including Excel;
- Ability to build a strong rapport/relationships at all levels across the business;
- Methodical approach to work, combined with the ability to prioritise and manage multiple tasks effectively;
- Pragmatic ‘can do’ attitude with a focus on task completion;
- Problem solving ability;
- Customer focussed mindset;
- Genuine interest in the businesses they support.
Application screening
Any offer of employment with us is subject to our pre-employment checks which are conducted by a third-party screening provider. These checks will be initiated with your consent, and your CV will be sent to the provider by us. The screening will include but is not limited to your employment references, professional and academic qualifications including grades and any criminal records. Your offer will be subject to the successful completion of these checks.
Our commitment to inclusion
Inclusion is one of our key priorities and it is a goal we are actively working towards. We believe that an inclusive, forward-thinking culture is intrinsically important and enables us to provide innovative solutions to our clients. We welcome applications from people of all backgrounds, bringing different perspectives and experiences, making Macfarlanes an exciting and stimulating place to work. We seek to recruit the best candidates, regardless of age, gender, race, ethnicity, social or economic background, religion, disability, sexual orientation or any other characteristic.
As part of this commitment, we will ask you certain diversity data questions. We would really appreciate you and/or your recruiter completing the questions when submitting an application to Macfarlanes as this data enables us to measure our progress and identify any actions needed to continue to support an inclusive culture. This data is anonymised to maintain the privacy of applicants. If you have any questions relating to how this data is used, please contact a member of the recruitment team.
Should you require any adjustments during the application and/or interview process, please do not hesitate to inform your recruiter or a member of the recruitment team. Please note, the job description is available in other accessible formats (for example, large print). We are a Disability Confident Employer and will offer an interview to disabled applicants who best meet the essential criteria for the role.
HRIS and Payroll Administrator 12-month FTC employer: Macfarlanes
Macfarlanes is an exceptional employer that prioritises professional growth and development through its PA Academy, offering a structured 16-month rotational programme in the vibrant setting of Greater London. With a strong emphasis on teamwork and communication, employees benefit from a supportive work culture that encourages proactive engagement and skill enhancement, making it an ideal place for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land HRIS and Payroll Administrator 12-month FTC
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Macfarlanes and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Macfarlanes. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Macfarlanes
✨Showcase Your Adaptability
Given that this is a temporary HR role at Macfarlanes, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Macfarlanes uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Macfarlanes.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Macfarlanes.
