At a Glance
- Tasks: Support project teams with document management and administration tasks.
- Company: Mace, a forward-thinking company redefining ambition in construction.
- Benefits: Full-time role with opportunities for growth and development.
- Other info: Inclusive workplace welcoming diverse candidates.
- Why this job: Join a team that values safety, integrity, and creating opportunities.
- Qualifications: Strong organisational skills and a proactive attitude.
The predicted salary is between 28800 - 43200 £ per year.
At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. Within our construct business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.
Our Values Shape The Way We Consult And Define The People We Want To Join Us On Our Journey:
- Safety first - Going home safe and well
- Client focus - Deliver on our promise
- Integrity - Always do the right thing
- Create opportunity - For our people to excel
We are looking for someone to provide document management and general administration support to the project team based on a site in Oxford full time.
You’ll Be Responsible For:
- Organising internal and external meetings and presentations, documents, equipment and refreshments where required.
- Ordering office stationery and PPE; ensuring the office is maintained within H&S standards and testing.
- Creating, managing and updating distribution groups to ensure information flows to the correct organisations.
- Welcoming visitors to the project office.
- Organising room bookings in the project office.
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.
Project Administration Assistant (S4) in Oxford employer: Mace
Mace is an exceptional employer that champions a flexible and hybrid work culture, allowing you to balance your professional and personal life effectively. With a strong commitment to employee growth, we offer extensive training and development opportunities, particularly in the dynamic UK water sector, where you can make a meaningful impact on net-zero objectives while working alongside industry leaders.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administration Assistant (S4) in Oxford
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Mace's values and projects. Show us that you understand our mission and how you can contribute to creating transformative impacts. Tailor your responses to reflect our commitment to safety, client focus, and integrity.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your experience in document management and administration, as these are key for the Project Administration Assistant role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re genuinely interested in joining our team at Mace.
We think you need these skills to ace Project Administration Assistant (S4) in Oxford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that align with the Project Administration Assistant role. Highlight any relevant admin experience and showcase how you can contribute to Mace's mission of creating responsible places.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Mention specific values of Mace that resonate with you, like client focus or integrity, and explain how you embody these in your work.
Showcase Your Organisational Skills:Since the role involves document management and organising meetings, make sure to highlight your organisational skills in both your CV and cover letter. Share examples of how you've successfully managed multiple tasks or projects in the past.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets the attention it deserves. Plus, it shows us you're serious about joining the Mace team!
How to prepare for a job interview at Mace
✨Know the Company Inside Out
Before your interview, take some time to research Mace and their values. Understand their commitment to safety, client focus, integrity, and creating opportunities. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their mission.
✨Showcase Your Organisational Skills
As a Project Administration Assistant, you'll need to demonstrate strong organisational abilities. Prepare examples from your past experiences where you've successfully managed documents, organised meetings, or maintained office supplies. Be ready to discuss how you ensure everything runs smoothly in a busy environment.
✨Prepare for Common Questions
Think about the types of questions you might be asked, such as how you handle multiple tasks or how you prioritise your workload. Practising your responses can help you feel more confident during the interview. Remember, they want to see how you align with their values and how you can contribute to the team.
✨Ask Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Use this opportunity to inquire about the team dynamics, the projects you'll be involved in, or how Mace supports employee development. This shows your enthusiasm for the role and helps you gauge if it's the right fit for you.
