At a Glance
- Tasks: Coordinate onboarding for personnel in a high-profile Defence programme, ensuring smooth processes.
- Company: Join a leading Defence team committed to safety and integrity.
- Benefits: Enjoy hybrid working, medical cover, life insurance, and generous leave policies.
- Other info: Inclusive employer with opportunities for flexible working arrangements.
- Why this job: Make a real impact in national Defence projects while developing your career.
- Qualifications: Experience in onboarding or project support, strong organisational and communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
We are looking to appoint an Onboarding Coordinator to join our Defence team in Cumbria, supporting the delivery of a high profile and highly regulated Defence programme of national importance. This role requires highly trusted professionals who can operate with discretion, integrity and accountability within a secure environment. Due to commence in late autumn to early winter, the position sits within an Integrated Client Team and offers responsibility for the safe and controlled delivery of complex construction and infrastructure projects within a long-term Defence programme.
This candidate should have eligibility to obtain and maintain UK security clearance (SC).
You’ll be responsible for:
- Coordinating the onboarding process for personnel joining the programme, ensuring all pre-start activities are completed on time.
- Managing onboarding schedules and working closely with project teams, functional teams and external stakeholders to support mobilisation requirements.
- Monitoring and tracking onboarding progress, highlighting risks, delays and issues that may impact start dates
- Coordinating security clearance, compliance and other pre-employment requirements with relevant teams.
- Ensuring all onboarding documentation is completed, validated and recorded in accordance with programme requirements.
- Acting as a key point of contact for new joiners throughout the onboarding process, providing guidance and support.
- Maintaining accurate onboarding records, trackers and reports.
- Coordinating induction activities and ensuring personnel have the appropriate access, equipment and information required to commence work.
- Supporting programme mobilisation activities and workforce planning requirements.
- Identifying opportunities to improve onboarding processes and the overall onboarding experience.
You’ll need to have:
- Previous experience in onboarding, mobilisation, workforce coordination, project support or programme administration.
- Strong organisational skills with the ability to manage multiple workstreams and priorities simultaneously.
- Experience maintaining accurate records and working within compliance-driven environments.
- Excellent communication and stakeholder management skills.
- Strong Microsoft Office skills, including Excel, Outlook, Teams and SharePoint.
- Ability to handle sensitive and confidential information with discretion.
- Eligibility to obtain and maintain UK Security Clearance (SC).
What’s on offer:
- Car allowance.
- Hybrid working.
- Medical health cover.
- Life insurance.
- Income protection insurance.
- Pension scheme.
- Discretionary annual salary reviews.
- Family friendly policies.
- 22 days annual leave + 2 Mace days + 3 days Christmas shutdown + 1 additional day leave for every 2 years of service + Bank holidays.
Our values
Safety first - Going home safe and well\: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.
Client focus - Deliver on our promise\: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.
Integrity - Always do the right thing\: We influence positive outcomes within our industry, while always aligning with our compliance obligations.
Create opportunity - For our people to excel\: Wechampion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.
We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.
#LI-Onsite
Onboarding Coordinator - Defence employer: Mace
Mace Construct Limited is an exceptional employer, offering a dynamic work environment in the heart of London where innovation and collaboration thrive. With a strong commitment to employee development, we provide ample opportunities for growth and advancement within our Public, Science & Technology Business Unit, ensuring that our team members are equipped with the skills and knowledge needed to excel in their roles. Our culture prioritises safety, quality, and continuous improvement, making it a rewarding place for professionals seeking to make a meaningful impact in the hyperscale data centre sector.
StudySmarter Expert Advice🤫
We think this is how you could land Onboarding Coordinator - Defence
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Mace!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Mace.
We think you need these skills to ace Onboarding Coordinator - Defence
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Mace. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Mace and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Mace. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Mace's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Mace
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Mace.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Mace will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Mace and how you would contribute to adapting HR strategies.
