At a Glance
- Tasks: Manage office operations on a large-scale construction project and support the team.
- Company: Join Mace, a leader in construction with a focus on innovation and community impact.
- Benefits: Flexible working options, competitive salary, and opportunities for professional growth.
- Other info: Dynamic work environment with a focus on safety, integrity, and client satisfaction.
- Why this job: Be at the heart of a transformative project and make a real difference.
- Qualifications: Experience in office management within construction and strong IT skills.
The predicted salary is between 28350 - 34650 £ per year.
Office Manager (Construction) – Norwich
This role will sit within one of our largest Business Units, Public, Science & Technology.
You will be the Office Manager based onsite 5 days a week on a large-scale construction project in Norwich.
This role will sit within one of our largest Business Units, Public, Science & Technology.
You will be the Office Manager based onsite 5 days a week on a large-scale construction project in Norwich.
The Office Manager’s role includes ensuring the efficient running of the office based onsite.
They will be responsible for coordinating activities of the team and support the team to ensure members are able to carry out their role.
- You’ll Be Responsible For
- Ensuring all team members are aware of administration processes, to ensure the office runs efficiently and smoothly.
- Arrange accounting facilities with suppliers of couriers, printing, stationery, PPE and signage.
- Handle mobile phone issues for the project team, order handsets/accessories as required.
- Book meeting rooms for all meetings and arrange refreshments/lunches for client/external meetings.
- Create agendas; minute taking, chasing actions and distributing minutes.
- Order and maintain toner for printers.
- Coordinate and update monthly progress ratings.
- Manage petty cash and reconciliations for accounts department and recovery.
- Providing monthly reporting - client reporting and contract review.
- Prepare internal and external presentations - monthly team meetings, etc. Update email circulation list for the project.
- Act as main point of contact for admin support and office related queries such as ordering IT equipment, PPE orders, letter heads, business cards etc.
- Arrange new starter set up, HR forms, IT ordering etc.
- Arrange internal and external events.
- Track new starters/leavers, training matrix and CSCS card updates.
- Maintain staff training records and ensuring training is up to date.
- Responsible for booking travel - as requested by team, trains and hotels. Develop effective working relationships with both internal and external stakeholders.
- Performs generic clerical duties for the senior and wider team such as; printing, photocopying, room bookings, filing etc.
- You’ll Need To Have
- Excellent IT skills covering Access, Excel, Word, Outlook.
- Knowledge and use of office management systems.
- Office Manager experience in a Construction environment.
- Strong written and oral communication skills.
- Experience in building lasting client relationships and providing support to strong, motivated teams.
At Mace, our purpose is to redefine the boundaries of ambition.
We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe.
Within our construct business we harness our unique combination of leading-edge practical expertise and project delivery to unlock the potential in every project.
Our Values Shape The Way We Construct, And Define The People We Want To Join Us On Our Journey, They Are
- Safety first - Going home safe and well
- Client focus - Deliver on our promise
- Integrity - Always do the right thing
- Create opportunity - For our people to excel
We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.
- Primary Location
- GB-GB-Norwich
- Organization
- Mace Construct Limited
- Schedule
- Regular
- Job Type
- Full-time
- Job Posting
- #J-18808-Ljbffr
Office Manager (Construction) in Norwich employer: Mace
Mace is an exceptional employer that champions a flexible and hybrid work culture, allowing you to balance your professional and personal life effectively. With a strong commitment to employee growth, we offer extensive training and development opportunities, particularly in the dynamic UK water sector, where you can make a meaningful impact on net-zero objectives while working alongside industry leaders.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager (Construction) in Norwich
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Mace, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Office Manager (Construction) at Mace.
We think you need these skills to ace Office Manager (Construction) in Norwich
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Mace
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
