At a Glance
- Tasks: Support the legal team with document management, research, and training sessions.
- Company: Join Mace, a forward-thinking company redefining ambition in construction.
- Benefits: Flexible working options, inclusive culture, and opportunities for professional growth.
- Other info: Embrace a collaborative culture focused on net zero carbon transition.
- Why this job: Make a real impact while learning in a dynamic legal environment.
- Qualifications: Law degree or relevant experience, plus strong skills in Excel and SharePoint.
The predicted salary is between 30000 - 42000 £ per year.
Join to apply for the Legal Operations Assistant role at Mace. At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe.
Our Values
- Safety first - Going home safe and well
- Client focus - Deliver on our promise
- Integrity - Always do the right thing
- Create opportunity - For our people to excel
You’ll Be Responsible For
- Developing and supporting the implementation of processes for the legal team.
- Reviewing legal documents including simple contracts and carrying out legal research under legal supervision.
- Contributing to the updating of legal precedent documents.
- Supporting and delivering internal training sessions on legal processes to teams.
- Checking and reviewing contracts and arranging for signing and e-signing by relevant signatories.
- Responsible for arranging the legal team document archiving process.
- Assisting the legal team with administration tasks including scanning, copying, message taking, and answering calls.
- Providing in-person point of contact into the legal team.
- Supporting the maintenance of the legal inbox and workflow processes.
- Working collaboratively towards the common goal of net zero carbon transition and sharing responsibility for the proactive identification and management of associated carbon emissions and reductions during the delivery of work.
GDPR portfolio:
- Providing data protection regulatory advice and support to Mace globally, supported as necessary by more senior members of the data protection team.
- Responding (as appropriate) to a range of GDPR queries, requesting assistance where required.
- Supporting and carrying out review of UK data protection provisions in contracts, DPAs and other documents with support from more senior members of the GDPR team.
- Co-managing GDPR requests from data subjects, such as DSARs, access requests and data subject rights.
- Supporting the GDPR team with incident and breach management, investigation and notifications (under supervision).
- Supporting with the delivery of training, legal and GDPR research on data protection matters, initially in the UK and then for specified jurisdictions, with support.
- Providing assistance with the communication/roll-out of the ROPA (record of processing activities) under instruction.
- Supporting with the regulatory registrations and certifications process globally, including first point of liaison with the regulatory authority for these requests (under supervision).
- Checking and managing the DSARs, SARs, regulatory internal monitoring, audit and reporting, including updating and maintenance of these internal registers, managing the Data Compliance Assistant on these tasks and processes.
You’ll Need To Have
- Highly skilled in Excel, SharePoint, Word and ability to deploy advanced functionality.
- Understanding of legal requirements for contract signing, information security and storage.
- Law degree or other relevant legal experience/qualification (or equivalent).
- Skills and prior experience in legal research.
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation. We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.
Legal Operations Assistant in City of London employer: Mace
Mace is an exceptional employer that prioritises the well-being and development of its employees, fostering a culture of safety, integrity, and client focus. With a commitment to creating transformative impacts, Mace offers meaningful opportunities for growth and collaboration within a diverse and inclusive environment. Located in London, the company supports flexible working arrangements and encourages professional development, making it an ideal place for those seeking a rewarding career in legal operations.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Operations Assistant in City of London
✨Tip Number 1
Get to know the company culture before your interview. Mace values safety, integrity, and client focus, so think about how you can demonstrate these in your responses. Research their projects and be ready to discuss how you can contribute to their mission.
✨Tip Number 2
Practice your legal knowledge and skills relevant to the role. Brush up on contract law and GDPR regulations, as these are key areas for the Legal Operations Assistant position. We recommend doing mock interviews with friends or using online resources to sharpen your responses.
✨Tip Number 3
Network with current or former employees of Mace. LinkedIn is a great platform for this! Reach out, ask questions about their experiences, and see if they have any tips for your application process. It’s all about making connections!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining the team at Mace. Good luck, we believe in you!
We think you need these skills to ace Legal Operations Assistant in City of London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that align with the Legal Operations Assistant role. Highlight any relevant legal experience, especially in contract management or GDPR, to show us you’re a great fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your background makes you the perfect candidate. Don’t forget to mention our values and how you embody them!
Show Off Your Skills:We love seeing candidates who can demonstrate their skills in Excel, SharePoint, and Word. If you’ve got advanced functionality under your belt, make sure to mention it in your application!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Mace
✨Know Your Legal Stuff
Make sure you brush up on your legal knowledge, especially around contract signing and GDPR regulations. Familiarise yourself with common legal terms and processes, as this will show that you're serious about the role and understand the basics.
✨Showcase Your Tech Skills
Since the role requires proficiency in Excel, SharePoint, and Word, be prepared to discuss your experience with these tools. Maybe even bring examples of how you've used advanced functionalities in the past to streamline processes or improve efficiency.
✨Demonstrate Team Spirit
Mace values collaboration, so think of examples where you've worked well in a team. Be ready to share how you contributed to a common goal, especially in a legal context, and how you can support the legal team in achieving their objectives.
✨Ask Insightful Questions
Prepare some thoughtful questions about Mace's approach to legal operations and their commitment to net zero carbon transition. This shows your genuine interest in the company’s values and how you can contribute to their mission.
