At a Glance
- Tasks: Manage supplier queries, process invoices, and support payment runs in a fast-paced environment.
- Company: Join Mace, a forward-thinking company redefining ambition and impact.
- Benefits: Hybrid work model, supportive team, and opportunities for professional growth.
- Other info: Inclusive workplace welcoming diverse candidates; apply even if you don't meet all criteria.
- Why this job: Be part of a dynamic team making a real difference in the construction industry.
- Qualifications: 3 years' experience in Accounts Payable and strong Excel skills required.
The predicted salary is between 29952 - 30000 £ per year.
At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the UK.
We are seeking an experienced and detail-oriented Accounts Payable Assistant to join our supportive and energetic team on a 6-month contract. This is a hybrid role, with three days per week based in our Moorgate head office. This is an excellent opportunity for a proactive individual who thrives in a fast-paced environment and is capable of managing high-volume workloads with accuracy and efficiency.
Key Responsibilities
- Own assigned supplier incoming emails in the high-volume Accounts Payable email inbox, ensuring queries are accurately investigated and responded to.
- Process supplier and subcontractor invoices and credit notes using Basware, including PO, non-PO, and COMM4 invoices.
- Perform supplier statement reconciliations to ensure account accuracy.
- Support the preparation and upload of payment runs, including MCSS payments.
- Ensure assigned supplier invoices are processed, uploaded to Basware, and completed by end of day Tuesday to meet weekly payment deadlines.
Query & Stakeholder Management
- Respond to supplier and internal queries via telephone, email, and face-to-face communication.
- Escalate supplier account issues to the Accounts Payable Manager where necessary.
- Conduct historical invoice searches using Outlook Online where required.
Compliance & Controls
- Carry out CIS checks for subcontractors, if needed.
- Assist with CIS returns for MCSS in line with regulatory requirements, if needed.
General Administration
- Open, sort, and distribute incoming finance post.
- Provide ad hoc support across the Accounts Payable team as required.
Skills & Experience Required
- Minimum of 3 years’ experience within an Accounts Payable function.
- Ability to work independently and effectively prioritise workload in a high-volume environment.
- Strong excel skills with experience of undertaking and resolving complex supplier reconciliations.
- Strong attention to detail and high levels of accuracy.
- Excellent numerical and analytical skills.
- Strong communication skills with a collaborative, team-oriented mindset.
- Experience with invoice processing systems (e.g. Basware) is desirable.
Working Arrangements
- Contract length: Minimum 6 months.
- Location: Hybrid – 3 days per week in Moorgate office.
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.
Accounts Payable Administrator - 6 Month FTC employer: Mace
Mace Construct Limited is an exceptional employer, offering a dynamic work environment in the heart of London where innovation and collaboration thrive. With a strong commitment to employee development, we provide ample opportunities for growth and advancement within our Public, Science & Technology Business Unit, ensuring that our team members are equipped with the skills and knowledge needed to excel in their roles. Our culture prioritises safety, quality, and continuous improvement, making it a rewarding place for professionals seeking to make a meaningful impact in the hyperscale data centre sector.
