At a Glance
- Tasks: Manage financial operations, including invoicing and compliance for a major programme.
- Company: Mace is dedicated to redefining ambition and creating transformative impacts globally.
- Benefits: Flexible working options, inclusive culture, and opportunities for personal growth.
- Other info: Open to diverse candidates; part-time and hybrid work options available.
- Why this job: Join a dynamic team focused on safety, integrity, and creating opportunities for all.
- Qualifications: Intermediate Excel skills, A-levels or equivalent, and experience with accounting systems required.
The predicted salary is between 28800 - 43200 £ per year.
This opportunity is for a secured role that is due to commence in April subject to approval. At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe.
Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project. Our values shape the way we consult and define the people we want to join us on our journey, they are:
- Safety first - Going home safe and well
- Client focus - Deliver on our promise
- Integrity - Always do the right thing
- Create opportunity - For our people to excel
We are seeking a highly skilled finance administration professional to assist with the financial operations of a major programme involving multiple sub-consultants. The successful candidate will be responsible for processing invoices, ensuring compliance, and providing financial insights to support the programme's objectives.
You’ll be responsible for:
- Managing client billing processes, including application to payment and the creation and distribution of invoices.
- Overseeing the processing of invoices from sub-consultants, ensuring accuracy and timely payment.
- Liaising with sub-consultants to ensure accurate and timely submission of timesheets, expenses and other financial data as required.
- Tracking payments and follow up on overdue accounts to maintain cash flow.
- Maintaining detailed records of all financial transactions and ensure compliance with company policies.
- Managing reporting of programme budgets and forecasts.
- Assisting with preparation of financial reports to the programme director and other stakeholders.
- Ensuring all financial activities comply with relevant regulations and standards.
- Conducting regular audits to ensure adherence to financial policies and procedures.
- Assisting with identifying and managing financial risks associated with administration of the programme.
You’ll need to have:
- Intermediate/advanced excel experience.
- A level standard qualification (or equivalent).
- Demonstrable hands-on experience of using accounting systems (Oracle and TM1 preferred).
- Undergraduate degree (or equivalent).
- ACA or ACCA qualification or equivalent (or be working towards the same).
Personal Competencies:
- Collaborates well with internal and external stakeholders, building trusting and respectful relationships.
- Demonstrates clear, concise written and verbal communication.
- Uses their own judgment to make decisions and escalate problems when necessary.
- Adapts and reacts well to changing priorities and requirements.
- Acts inclusively, treats all people with respect in a fair and consistent manner.
- Takes ownership to identify, solve and overcome challenges.
- Leads by example and delivers on commitments.
- Uses data, data analysis or other evidence to support solution finding process.
- Works in a systematic, methodical and orderly way.
- Seeks opportunities to learn and share knowledge.
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation. We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.
Programme Finance Administrator in London employer: Mace group
Mace is an exceptional employer that prioritises the well-being and growth of its employees, offering a dynamic work culture where safety, integrity, and client focus are at the forefront. With opportunities for professional development and a commitment to inclusivity, Mace fosters an environment where every team member can thrive and contribute to transformative projects. Located in a vibrant area, the company also supports flexible working arrangements, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Programme Finance Administrator in London
✨Tip Number 1
Familiarise yourself with Mace's values and culture. Understanding their commitment to safety, client focus, integrity, and creating opportunities will help you align your responses during interviews and discussions.
✨Tip Number 2
Brush up on your Excel skills, especially if you have intermediate or advanced knowledge. Be prepared to discuss specific functions or tools you've used in past roles that relate to financial administration.
✨Tip Number 3
Gain a solid understanding of the accounting systems mentioned in the job description, particularly Oracle and TM1. If you have experience with similar systems, be ready to explain how you can quickly adapt to new software.
✨Tip Number 4
Prepare examples of how you've successfully managed financial operations in previous roles. Highlight your ability to track payments, manage budgets, and ensure compliance, as these are key responsibilities for the Programme Finance Administrator position.
We think you need these skills to ace Programme Finance Administrator in London
Some tips for your application 🫡
Understand the Role:Read the job description thoroughly to understand the responsibilities and requirements of the Programme Finance Administrator position. Tailor your application to highlight relevant experience and skills that align with the role.
Highlight Relevant Experience:In your CV and cover letter, emphasise your finance administration experience, particularly in managing invoices, compliance, and financial reporting. Use specific examples to demonstrate your expertise in these areas.
Showcase Your Skills:Make sure to mention your intermediate/advanced Excel skills and any experience with accounting systems like Oracle or TM1. This will show that you have the technical skills necessary for the role.
Craft a Compelling Cover Letter:Write a cover letter that reflects your understanding of Mace's values and culture. Discuss how your personal competencies, such as collaboration and communication, make you a great fit for their team.
How to prepare for a job interview at Mace group
✨Showcase Your Financial Expertise
Make sure to highlight your experience with financial operations, especially in managing client billing processes and overseeing invoice accuracy. Be prepared to discuss specific examples of how you've handled financial data and compliance in previous roles.
✨Demonstrate Excel Proficiency
Since intermediate to advanced Excel skills are crucial for this role, be ready to talk about your experience with Excel. You might even want to mention specific functions or tools you’ve used that relate to financial reporting and data analysis.
✨Communicate Clearly and Concisely
Given the importance of clear communication in this position, practice articulating your thoughts clearly. Prepare to explain complex financial concepts in a straightforward manner, as you will need to liaise with various stakeholders.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle financial risks. Think of scenarios where you had to adapt to changing priorities or resolve issues related to financial compliance, and be ready to share those experiences.
