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- Tasks: Assist in office management, coordinate team activities, and support project reporting.
- Company: Mace is a global leader in construction, committed to creating responsible and transformative spaces.
- Benefits: Flexible working options, inclusive culture, and opportunities for personal growth.
- Why this job: Join a dynamic team making a real impact on climate research and community well-being.
- Qualifications: Strong IT skills, experience in construction, and excellent communication abilities required.
- Other info: Open to diverse candidates; part-time and hybrid work options available.
The predicted salary is between 28800 - 43200 £ per year.
At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.
Within our construct business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.
Our values shape the way we consult & construct and define the people we want to join us on our journey, they are:
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Safety first – Going home safe and well
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Client focus – Deliver on our promise
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Integrity – Always do the right thing
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Create opportunity – For our people to excel
Project:
Mace was appointed as main contractor on the European Centre for Medium-Range Weather Forecasts (ECMWF)
The facility will be home to up to 300 scientists to support world-leading work on all aspects of weather prediction systems, forecast production, and research into climate change and will benefit everyone in having better forecasts and being able to act on those forecasts more quickly.
Designed to be an industry leading net zero carbon building, the development is targeting a ‘BREEAM Excellent’ rating and will be low carbon during construction and in operation.
Once complete, the new HQ will house a research institute as well as a 24/7 operational services, producing and disseminating numerical weather prediction to its member states. The new designs feature cross-disciplinary workspaces, a conference centre, council chamber, interactive weather room and central atrium.
The addition of the new headquarters on the campus will create the largest cluster of weather and climate research and operational forecasting facilities in the world, alongside the University\’s Department of Meteorology, and parts of the UK Met Office, NERC National Centre for Atmospheric Sciences and NERC National Centre for Earth Observation.
The role is a team facing role, so is the suitable individual will be required to be on site in Reading to assist in the efficient running of the office. Provides support in coordinating activities of a team.
You’ll be responsible for:
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Arranges accounting facilities with suppliers of couriers, printing, stationery, PPE and signage.
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Books meeting rooms for all meetings and arrange refreshments/lunches for client/external meetings.
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Creates agendas; minute taking, chasing actions and distributing minutes.
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Orders and maintains toner for printers.
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Coordinates and updates monthly progress ratings.
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Manages petty cash and reconciliations for accounts department and recovery.
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Supports monthly reporting – client report and contract review.
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Contributes to the preparation of internal and external presentations – monthly team meeting and etc.
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Updates email circulation list for project.
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Arranges new starter set up, HR forms, IT ordering and etc.
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Arranges internal and external events.
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Tracks new starters/leavers, training matrix and CSCS card updates.
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Assists in maintain staff training records and ensuring training is up to date.
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Ensures all Infomace pages/CVs and project profiles are up to date.
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Assists with booking travel – as requested by team, trains and hotels.
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Maintains holiday and absence records.
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Develops working relationships with (range of) internal stakeholders.
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Performs generic clerical duties for the senior and wider team such as; printing, photocopying, room bookings, filing and etc.
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Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.
You’ll need to have:
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Strong IT skills covering Access, Excel, Word, Outlook.
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Experience in using web-based applications/software.
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Knowledge and use of office management systems.
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Experience in a construction environment.
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Strong written and oral communication skills.
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Experience in building lasting client relationships and providing support to strong, motivated teams.
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Site experience
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.
We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.
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Assistant Office Manager employer: Mace group
Contact Detail:
Mace group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Office Manager
✨Tip Number 1
Familiarise yourself with Mace's values and mission. Understanding their commitment to safety, client focus, integrity, and creating opportunities will help you align your responses during interviews and discussions, showcasing that you're a good cultural fit.
✨Tip Number 2
Network with current or former employees of Mace, especially those in similar roles. They can provide insights into the company culture and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Highlight any relevant experience in office management within a construction environment. Be ready to discuss specific examples of how you've successfully managed administrative tasks and supported teams in previous roles.
✨Tip Number 4
Prepare to demonstrate your IT skills, particularly with software like Access, Excel, and Outlook. Consider bringing examples of how you've used these tools effectively in past positions to improve efficiency or communication.
We think you need these skills to ace Assistant Office Manager
Some tips for your application 🫡
Understand the Company Culture: Before applying, take some time to understand Mace's purpose and values. Highlight how your personal values align with theirs in your application to show that you are a good fit for their team.
Tailor Your CV: Make sure your CV reflects the skills and experiences that are relevant to the Assistant Office Manager role. Emphasise your IT skills, experience in office management systems, and any relevant experience in a construction environment.
Craft a Compelling Cover Letter: In your cover letter, explain why you want to work at Mace and how you can contribute to their mission of creating responsible places. Use specific examples from your past experiences to demonstrate your capabilities.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which is crucial for the role.
How to prepare for a job interview at Mace group
✨Understand Mace's Values
Before your interview, take some time to familiarise yourself with Mace's core values: Safety first, Client focus, Integrity, and Create opportunity. Be prepared to discuss how your personal values align with theirs and provide examples from your past experiences that demonstrate these principles in action.
✨Showcase Your IT Skills
Given the role requires strong IT skills, ensure you can confidently discuss your experience with Access, Excel, Word, and Outlook. Consider preparing specific examples of how you've used these tools effectively in previous roles, especially in a construction environment.
✨Demonstrate Team Collaboration
As this position is team-facing, be ready to share examples of how you've successfully collaborated with others in the past. Highlight any experiences where you contributed to a common goal, particularly in a project management or office management context.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and how you handle various office management tasks. Think about potential challenges you might face in this role and prepare thoughtful responses that showcase your organisational skills and ability to manage multiple priorities.