At a Glance
- Tasks: Manage supplier queries and process invoices in a fast-paced environment.
- Company: Join Mace, a transformative company redefining ambition in the construction industry.
- Benefits: Hybrid work model, supportive team, and opportunities for professional growth.
- Other info: Inclusive employer welcoming diverse candidates; apply even if you don't meet all criteria.
- Why this job: Be part of a dynamic team making a real impact in the construction sector.
- Qualifications: 3 years' experience in Accounts Payable and strong Excel skills required.
The predicted salary is between 30000 - 40000 £ per year.
At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the UK.
We are seeking an experienced and detail-oriented Accounts Payable Assistant to join our supportive and energetic team on a 6-month contract. This is a hybrid role, with three days per week based in our Moorgate head office. This is an excellent opportunity for a proactive individual who thrives in a fast-paced environment and is capable of managing high-volume workloads with accuracy and efficiency.
Key Responsibilities
- Accounts Payable Operations
- Own assigned supplier incoming emails in the high-volume Accounts Payable email inbox, ensuring queries are accurately investigated and responded to.
- Process supplier and subcontractor invoices and credit notes using Basware, including PO, non-PO, and COMM4 invoices.
- Perform supplier statement reconciliations to ensure account accuracy.
- Support the preparation and upload of payment runs, including MCSS payments.
- Ensure assigned supplier invoices are processed, uploaded to Basware, and completed by end of day Tuesday to meet weekly payment deadlines.
- Query & Stakeholder Management
- Respond to supplier and internal queries via telephone, email, and face-to-face communication.
- Escalate supplier account issues to the Accounts Payable Manager where necessary.
- Conduct historical invoice searches using Outlook Online where required.
- Compliance & Controls
- Carry out CIS checks for subcontractors, if needed.
- Assist with CIS returns for MCSS in line with regulatory requirements, if needed.
- General Administration
- Open, sort, and distribute incoming finance post.
- Provide ad hoc support across the Accounts Payable team as required.
Skills & Experience Required
- Minimum of 3 years' experience within an Accounts Payable function.
- Ability to work independently and effectively prioritise workload in a high-volume environment.
- Strong excel skills with experience of undertaking and resolving complex supplier reconciliations.
- Strong attention to detail and high levels of accuracy.
- Excellent numerical and analytical skills.
- Strong communication skills with a collaborative, team-oriented mindset.
- Experience with invoice processing systems (e.g. Basware) is desirable.
Working Arrangements
- Contract length: Minimum 6 months.
- Location: Hybrid - 3 days per week in Moorgate office.
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.
Accounts Payable Administrator (6 month FTC) employer: Mace Construct
Mace is an exceptional employer that prioritises employee well-being and professional growth, offering a dynamic work culture where collaboration and integrity are at the forefront. With a hybrid working model based in the vibrant Moorgate area, employees benefit from a supportive environment that encourages innovation and excellence, alongside opportunities for career advancement within a leading-edge consultancy. Join us to be part of a team that is committed to making a transformative impact on communities and societies across the UK.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Administrator (6 month FTC)
✨Join Financial Networking Events
Jump into local finance meetups and conferences — they’re a goldmine for temporary roles in banking and financial services. You can chat with industry professionals and even get leads on upcoming opportunities that might not be posted online yet.
✨Utilise Temp Agencies Specialised in Finance
Reach out to temp agencies that focus on the banking sector. They often have strong ties with various firms and can help you secure short-term gigs that can help beef up your CV and get your foot in the door at firms like Mace Construct.
✨Connect with Alumni from Your Uni
Don't underestimate the power of your university’s alumni network. Many former students are working in banking and can help you find temporary roles or even offer mentorship. Reach out directly or attend alumni events to broaden your circle.
✨Stay Active on Job Boards and Company Websites
Keep your eyes peeled on job boards specifically for finance roles. Companies like Mace Construct might post temporary positions directly on their sites, so make sure to apply there too. Set alerts to catch those roles the moment they go live!
We think you need these skills to ace Accounts Payable Administrator (6 month FTC)
Some tips for your application 🫡
Show Off Your Academic Achievements:In banking and financial services, your academic record can really make you stand out. List relevant grades, certifications, or coursework on your CV, especially if you've taken finance-related modules. This is particularly important for a temporary role where qualifications can help you shine even brighter!
Highlight Relevant Experience:If you’ve done any internships, part-time roles, or even coursework that aligns with banking or finance, make sure you include those! Showcase specific tasks where you used quantitative skills or analytical thinking, as this is what the hiring managers at Mace Construct will be keen to see in your application.
Tailor Your Cover Letter Purposefully:When writing your cover letter, focus on why you’re interested in a temporary position at Mace Construct. Let them know how you can quickly adapt to the team's needs and how eager you are to learn the ropes of the banking sector during this short stint. Your motivation and enthusiasm could really set you apart!
Be Prepared with References:For temporary roles, references can play a crucial role in your application. Make sure you’ve got a couple of references lined up who can vouch for your skills and work ethic. This helps to give Mace Construct confidence in your short-term commitment to the role.
How to prepare for a job interview at Mace Construct
✨Brush Up on Financial Regulations
Since this is a role in banking and financial services, be ready to discuss key regulations like MiFID, Basel III, or GDPR. These are hot topics, and your awareness of how they impact daily operations can give you a significant edge during your interview with Mace Construct.
✨Showcase Your Analytical Skills
Prepare for interview questions that assess your analytical abilities. You might need to tackle hypothetical scenarios involving risk assessment or financial forecasting. Bringing examples of relevant projects or coursework can emphasise your practical understanding of these concepts.
✨Highlight Flexibility and Adaptability
For a temporary role, showing that you can quickly pick up new processes and tools is crucial. Be ready to discuss previous experiences where you had to adapt to changing requirements or tight deadlines, as this will reassure Mace Construct that you’re a reliable team player.
✨Demonstrate a Willingness to Learn
In a temporary position, leaning into your eagerness to learn can really set you apart. Be prepared to share how you’re staying updated on industry trends or any additional training you've pursued. Employers appreciate candidates who are proactive about their development—even for short-term roles.
