Role details
Location
Head Office, Edgbaston, Birmingham, with occasional visits to homes
Salary
£25,000 per year
Entities covered
22 care homes across the Midlands
Purpose of the role
The Trainee Finance and Payroll Assistant supports the finance team with day-to-day bookkeeping, reconciliations and payroll across the group's care homes. The role also covers workforce and resident administration that feeds into finance and payroll.
This is a training position. Full support and on-the-job training will be given, with the opportunity to develop towards a qualified finance or payroll role.
Key responsibilities
Expenses and card reconciliation
- Obtain receipts from employees for spend on company credit cards and virtual cards (online and mobile app purchases).
- Post credit card and Precision Pay statements in Xero, coding transactions to the correct nominal codes.
- Reconcile Uber statements, code transactions to the relevant entity and post in Xero.
Sales ledger and banking
- Reconcile resident card payments against the Trust Card report.
- Allocate card payments and journals to the sales ledger in Xero.
- Carry out daily bank reconciliations across all entities.
Payroll support
- Assist with posting wages, pay accrual and holiday accrual journals for 4–5 homes.
- Support the calculation of hours worked at other homes and post the related intercompany journals.
- Assist with payroll runs, including reconciliation reports per home, and issue payslips once checked and signed off.
- Help resolve payroll queries, including retrieving previous payslips.
- Maintain payroll records and folders.
Workforce and HR administration
- Release staff rotas on the rostering system.
- Review No Roster and manual timesheets twice weekly.
- Help check recruitment documentation and pass it to [the relevant manager] for approval.
- Add training records for homes on the training system.
- Set up additional locations for employees joining the staff pool.
Resident administration
- Review new resident admission paperwork daily and compile a weekly report for the Group Administrator.
General
- Support the wider finance team with ad hoc duties.
- Handle employee and resident information confidentially and in line with UK GDPR.
Person specification
Qualifications
GCSE (or equivalent) in Maths and English at grade 4/C or above
Any bookkeeping, accounts or payroll qualification
Experience
None required; this is a training role
Office, bookkeeping or payroll experience
Systems
Confident with Microsoft Excel, Word and Outlook
Xero or another accounting package; payroll or rostering software
Skills
Strong numeracy and accuracy; good organisation and time management
Basic understanding of double-entry bookkeeping or PAYE
Personal qualities
Discreet with confidential information; willing to learn; good team player
Interest in a long-term career in finance or payroll
Other
Satisfactory Basic DBS check
Full UK driving licence (for occasional home visits)
What We Offer
- Competitive salary.
- Paid training and ongoing professional development.
- Career progression opportunities across our growing organisation.
- Supportive and friendly team environment.
- Free DBS
- 28 days annual leave (including Bank Holidays).
- Contributory pension scheme.
- Free on-site parking.
- Free Blue Light Card.
- Access to on-demand pay and savings through our employee benefits platform.
#J-18808-Ljbffr
Trainee Finance and Payroll Assistant in Birmingham employer: Macc Care Group
MACC Care is an exceptional employer that prioritises the growth and development of its staff, offering comprehensive training programmes and a supportive work culture. With a focus on enhancing resident care, employees benefit from meaningful work that directly impacts the lives of others, alongside opportunities for professional advancement within a dynamic team environment. The regional nature of the role allows for diverse experiences across various care homes, fostering a sense of community and collaboration among colleagues.
