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- Tasks: Support daily operations with various administrative and clerical tasks.
- Company: Join a busy team in a dynamic office environment.
- Benefits: Gain valuable experience and develop essential skills for your career.
- Why this job: Perfect opportunity to enhance your organisational and communication skills.
- Qualifications: 2 years of admin experience and strong computer skills required.
- Other info: Be part of a supportive team and contribute to exciting projects.
The predicted salary is between 28800 - 43200 £ per year.
Currently seeking a detail-oriented and organized Administrative Assistant to join our busy team. As an Administrative Assistant, you will be responsible for performing various administrative and clerical tasks to support the daily operations of the office and warehouse. You will assist the management team and other employees, helping to ensure that the office and warehouse runs smoothly.
Main duties:
- Perform administrative duties such as answering phones, handling incoming and outgoing mail, and responding to email inquiries.
- Receiving/responding to instructions/inquiries from clients, suppliers, management team and ensuring these are followed.
- Maintain and update files and records.
- Schedule and coordinate inbound and outbound deliveries.
- Receiving the stock in the system and check any discrepancies.
- Checking/Processing and creating reports for all returns in the warehouse.
- Prepare and edit documents, reports for the clients and management team.
- Assist with the preparation and recording of additional charges reports.
- Participate in various special projects and assignments, as needed.
- Building and maintaining strong relationships with clients.
Person specification (including technical/professional requirements):
- 2 years prior administrative experience.
- Experienced computer user; Microsoft Office/Excel; ideally familiar with WMS.
- Strong language and communication skills (verbal and written).
- Strong attention to detail.
- Excellent prioritization skills.
- Self-motivated and trustworthy.
- Excellent organizational and leadership skills.
- Team player; always open to helping colleagues.
- Familiarity with basic accounting processes preferred.
Locations
Admin Assistant in Aylesford, Kent employer: M4 Recruitment
Contact Detail:
M4 Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant in Aylesford, Kent
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Admin Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative tasks. Think about how your experience aligns with the job description and be ready to share specific examples that showcase your skills.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation and reiterate your interest in the position. It keeps you fresh in their minds!
✨Tip Number 4
Apply through our website for the best chance at landing that Admin Assistant gig! We love seeing applications come directly from our site, and it shows you're genuinely interested in joining our team.
We think you need these skills to ace Admin Assistant in Aylesford, Kent
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience and skills that match the Admin Assistant role. We want to see how your past roles have prepared you for this position, so don’t hold back on showcasing your organisational skills and attention to detail!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. We love seeing enthusiasm, so let us know what excites you about the role and how you can contribute to our busy office environment.
Be Clear and Concise: When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and make sure your key skills and experiences stand out. Remember, we’re looking for someone who can communicate effectively!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get to see more about our company culture and values while you’re at it!
How to prepare for a job interview at M4 Recruitment
✨Know Your Stuff
Before the interview, make sure you’re familiar with the job description. Understand the key responsibilities and think about how your previous experience aligns with them. This will help you answer questions confidently and show that you’re a great fit for the role.
✨Showcase Your Skills
Be ready to discuss your administrative skills in detail. Prepare examples of how you've handled tasks like scheduling, managing files, or responding to inquiries. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your achievements.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions. Inquire about the team dynamics, the tools they use for managing tasks, or how success is measured in the role. This shows your interest in the position and helps you gauge if it’s the right fit for you.
✨Dress the Part
Even if the company has a casual dress code, it’s always better to err on the side of professionalism for an interview. Dress smartly to make a good first impression. It shows that you respect the opportunity and are serious about the role.
