At a Glance
- Tasks: Support the smooth running of our vehicle fleet with admin and coordination tasks.
- Company: Join a dynamic team focused on efficient fleet management.
- Benefits: Gain valuable experience, flexible hours, and a supportive work environment.
- Other info: Perfect for those looking to grow in logistics and fleet operations.
- Why this job: Be part of a crucial role that keeps our fleet moving and compliant.
- Qualifications: Previous admin experience and strong organisational skills are a must.
The predicted salary is between 20000 - 28000 £ per year.
The Fleet Administrative Assistant supports the efficient operation of the company’s vehicle fleet by providing administrative, coordination and record-keeping support. This role ensures compliance with regulations, maintains accurate fleet data and assists with reporting and communication between suppliers and internal teams.
Key Responsibilities
- Maintain and update fleet records, including vehicle registrations, insurance, servicing and inspections
- Schedule vehicle maintenance, MOTs and repairs, ensuring minimal downtime
- Monitor and track fleet usage, fuel consumption and mileage logs
- Process invoices, purchase orders and expense reports related to fleet operations
- Assist with compliance requirements, including legal and safety documentation
- Liaise with drivers, suppliers, garages and leasing companies
- Support incident and accident reporting, including documentation and follow-up
- Manage fleet-related databases and administrative systems
- Handle general administrative duties such as filing, correspondence and data entry
Skills and Qualifications
- Previous administrative experience (fleet or logistics experience preferred)
- Strong organizational and time-management skills
- Good attention to detail and accuracy in record-keeping
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Ability to manage multiple tasks and meet deadlines
- Strong communication and interpersonal skills
- Basic understanding of vehicle maintenance and compliance requirements (desirable)
Key Attributes
- Reliable and proactive
- Problem-solving mindset
- Ability to work independently and as part of a team
- Strong customer service approach when dealing with internal and external stakeholders
Fleet Admin Assistant employer: M O'Brien group
M O'Brien Group is an excellent employer, offering a dynamic and collaborative work culture that prioritises safety and quality in every project. With competitive salaries and comprehensive benefits, employees are encouraged to grow their careers through continuous development opportunities, making it an ideal place for those looking to make a meaningful impact in civil engineering within the vibrant city of Coventry.
