Full job description
We are seeking a highly organised individual to support the smooth running of our office at Specialist Service in Hirwaun. As our Admin Assistant, you will work closely with the Registered Manager and play a vital role in ensuring the smooth and efficient running of the service. Your support will help our team continue to provide high-quality care in a safe and welcoming environment.
Role and Responsibilities
- Maintain accurate financial and compliance records (e.g. PWS monies, DBS checks, health assessments).
- Manage staff systems including alarms, mobile phones, and communication protocols. Handle calls, emails, and correspondence professionally and promptly.
- Coordinate meetings, appraisals, events, and staff inductions.
- Monitor office supplies and manage purchases within budget.
- Take meeting notes and share action points.
- Welcome visitors and arrange hospitality.
- Organise Return to Work meetings and track staff actions.
- Support onboarding and liaise with senior staff.
- Manage incoming/outgoing mail and improve internal communication.
Experience
The ideal candidate will have strong communication skills and a professional, approachable manner. They will be self-motivated, enthusiastic, and committed to maintaining high standards in their work. Proficiency in relevant IT systems and software is essential, along with a high level of integrity and attention to detail. The ability to prioritise tasks effectively and work collaboratively within a team is key to success in this role.
M&D Care are an established family-oriented business, which is run by a passionate team of professionals who deliver specialist, complex and bespoke care services throughout Southwest Wales for people with Learning Disability, Physical Disability and Mental Health needs.
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Admin Assistant in Aberdare employer: M & D Care
At M & D Care, we pride ourselves on fostering a supportive and inclusive work culture that prioritises the well-being of both our employees and the individuals we serve. As a temporary Caretaker in our Hirwaun residential service, you will benefit from a collaborative environment that encourages professional growth and development, while making a meaningful impact in the lives of those with complex needs. Join us in creating safe and welcoming spaces, where your skills in maintenance and safety will be valued and appreciated.
