Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage valuations, liaise with clients and valuers, and ensure smooth workflow.
- Company: Join a leading auction house in the heart of Edinburgh.
- Benefits: 28 days annual leave, birthday off, and enhanced family-friendly policies.
- Other info: Great career growth opportunities and a supportive work environment.
- Why this job: Be part of a dynamic team and make an impact in the world of valuations.
- Qualifications: Strong organisational skills and experience in administration and client service.
The predicted salary is between 25000 - 30000 £ per year.
Interested in the world of auctions and valuations? We are looking to recruit a Full-Time Valuations Administrator for our busy Valuations department (Monday to Friday, 9am to 5pm) based at our central Edinburgh location. The ideal applicant would be a highly organised, strong administrator, team player. Administration and client service experience essential.
Primary Function / Position Summary
To oversee the efficient running of the Valuations Department, ensuring high-quality and timely delivery of valuation services and documentation. To act as a key liaison between clients and valuers, ensuring clear communication and smooth workflow. To maintain and improve departmental processes, ensuring consistency, accuracy, and adherence to company service standards.
Essential Job Functions
- Client & Valuer Liaison: Acting as primary point of contact for clients regarding valuations, from initial enquiries through progress updates to completion. Assigning valuations to appropriate valuers to arrange visits, ensuring valuers have all relevant information in advance. Being kept up to date by valuers on progress of initial valuation. Resolving issues or delays in scheduling, documentation, or communication, where appropriate.
- Valuations Production: Production and dispatch of valuation documents and fee notes, in line with our templates and service standards. Creating draft documents from valuer notes. Reviewing drafts and basic proofreading/editing before submission to lead valuer. Finalising on return of draft from valuer. Ensuring consistency in formatting, quality and adherence to company templates. Monitoring timelines for valuation report production and ensuring deadlines are met.
- Administration & Systems: Overseeing booking systems, database updates, SharePoint entries, and record maintenance. Ensuring data accuracy and secure document storage. Monitoring administrative processes and identifying improvement. Where appropriate, creating sales receipts for auction jobs generated by Valuations.
- Meetings & Reporting: Timetabling monthly Valuations Department meetings, including agenda setting and follow‑up actions. Providing regular updates to senior management on workload, performance, and any issues. Tracking KPIs such as turnaround times, document accuracy and departmental fees.
- Teamwork: Liaison with Glasgow Office Manager to ensure valuations being produced in Glasgow are meeting service standards. Providing support and escalation point for urgent or complex valuations and tasks.
Qualification Requirements
- Strong organisational skills.
- Excellent attention to detail and commitment to quality.
- Proven ability to manage multiple priorities and deadlines.
- Strong communication skills, both internal and client‑facing.
- Experience with document production, databases (AMS), and Microsoft Office/SharePoint.
- Ability to improve processes and implement efficient workflows.
Benefits
- Salary dependent on experience.
- 28 days annual leave (including bank holidays) increasing to 33 with service.
- Birthday day off.
- Additional holidays over Christmas office closure.
- Enhanced family‑friendly policies.
- Annual travel seasonal ticket loan.
- Cycle to Work scheme.
How to Apply
To apply, submit a CV and covering letter to Head of Operations, Laura Henderson at oncareers@lyonandturnbull.com, demonstrating your suitability for the role and how you meet the skills and experience.
Valuations Administrator employer: Lyon & Turnbull
Contact Detail:
Lyon & Turnbull Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Valuations Administrator
✨Tip Number 1
Get to know the company inside out! Research their values, recent auctions, and any news. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As a Valuations Administrator, you'll be the go-to person for clients and valuers. Role-play common scenarios with a friend to boost your confidence and ensure you can handle any questions thrown your way.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple priorities in past roles. Whether it's through a portfolio or just talking about your experiences, make sure they see you as the organised pro they need.
✨Tip Number 4
Don't forget to follow up! After your interview, send a quick thank-you email. It shows your appreciation and keeps you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Valuations Administrator
Some tips for your application 🫡
Show Off Your Organisational Skills: As a Valuations Administrator, being organised is key! Make sure your CV highlights your ability to manage multiple tasks and deadlines. We want to see how you keep everything running smoothly!
Tailor Your Cover Letter: Don’t just send a generic cover letter! Take the time to tailor it to our job description. Mention specific skills and experiences that relate to client service and administration, so we know you’re the right fit for us.
Proofread, Proofread, Proofread!: Attention to detail is crucial in this role. Before hitting send, double-check your application for any typos or errors. A polished application shows us you care about quality and accuracy!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Lyon & Turnbull
✨Know Your Valuations Inside Out
Before the interview, brush up on your knowledge of valuations and auctions. Familiarise yourself with common terminology and processes in the industry. This will not only show your enthusiasm but also help you answer questions confidently.
✨Show Off Your Organisational Skills
As a Valuations Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved processes. Be ready to discuss how you prioritise work and ensure deadlines are met.
✨Communicate Clearly and Effectively
Since you'll be liaising with clients and valuers, practice clear communication. During the interview, demonstrate your ability to convey information succinctly. Use examples that highlight your client service experience and how you handle communication challenges.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the Valuations department and their processes. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.