At a Glance
- Tasks: Collaborate with teams across the UK, Ireland, and South Africa on maintenance and projects.
- Company: Join a vibrant, multicultural company focused on facilities and maintenance.
- Benefits: Gain hands-on experience, develop skills, and work in a dynamic environment.
- Other info: Opportunity to build relationships and grow your career in a supportive team.
- Why this job: Make a real impact while learning about facilities management and finance.
- Qualifications: Previous admin experience and strong organisational skills are a plus.
The predicted salary is between 20000 - 25000 £ per year.
As F&M Intern you will closely collaborate with our retail teams throughout UK, Ireland and South Africa, alongside Head Office teams and Contractors through maintenance management, minor works projects and relationship building. Your financial responsibilities include creating purchase orders, tracking budgets, and preparing financial reports to support forecasting. Additionally, you will handle administrative tasks such as updating compliance trackers.
Job Responsibilities
- F&M Coordination:
- Assist with the coordination between Stores, Security providers and Contractors for works across our stores and Head Office.
- Book security schedules in advance of pre-planned maintenance, and minor works.
- Follow through on Minor works and Maintenance Projects.
- Meticulously review consumable invoices/expenditure for a variety of services.
- Support the F&M Manager in obtaining & reviewing quotes.
- Demonstrate a proactive approach, liaising with Store Management to prevent and rectify issues impacting trade.
- Build relationships with external contractors and Store Manager community to enable smooth communication.
- Regularly conduct site visits & FM walk throughs with Operations Managers/Store Managers.
- Support with conducting & reviewing KPI audits with service providers.
- Assist with procurement and contract management.
- Finance/Budget Support:
- Frequent creation of purchases orders for the UK, Ireland & South Africa region.
- Review of workflow processes, ensuring good receipts are completed in line with monthly deadlines, liaising directly with the Service Providers and Finance team for monthly invoicing and workflow queries.
- Managing the department cost plan and purchase order tracking, updating accordingly in line with Paris reporting procedures.
- Under the direction of the FM Manager, prepare a monthly budget report in preparation for the monthly meetings to review budget vs actual.
- Support the FM Manager with financial forecasting, attending and contributing to monthly finance meetings with FM Manager and Finance.
- General Administration:
- Manage the power automate flows for the store QR code system for PPM, Reactive and Specialist requests.
- Supporting with registering all monthly, quarterly and annual maintenance visits “required actions” on store trackers, regularly keeping the required documents up to date.
- Ensuring that compliance trackers/files are fully updated and upload to the share drive.
- Support stores with maintaining clean and updated compliance and FM document folders on site.
- Record energy consumption data throughout the year and supporting with a yearly audit of consumption per store and Head Office.
- Supporting with monthly, quarterly and annual reporting, ensuring full compliance.
- Ensure department folders and store O&M’s are kept up to date.
- Vendor creation set up and audit.
Profile
- Previous administration experience within an FM environment.
- Microsoft power automate – preferable.
- Agility – there will be times when you will need to be on call out of hours.
- Ability to prioritise a varying workload and to work off own initiative.
- Strong organisational skills and ability to deliver to tight deadlines.
- A team player who enjoys working in a vibrant and multicultural environment.
- Strong interpersonal skills with the ability to establish professional working relationships.
FACILITIES & MAINTENANCE INTERN in London employer: LVMH Group
Join a dynamic and vibrant team as a Facilities & Maintenance Intern, where you'll gain invaluable experience collaborating with retail teams across the UK, Ireland, and South Africa. Our company fosters a supportive work culture that prioritises employee growth, offering opportunities for professional development and hands-on learning in a multicultural environment. With a focus on teamwork and proactive problem-solving, we ensure that every intern feels valued and empowered to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land FACILITIES & MAINTENANCE INTERN in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the facilities and maintenance field. They can give you insider tips on the company culture and even refer you for the role, which can really boost your chances.
✨Tip Number 2
Prepare for interviews by researching common questions related to facilities management. Think about how your previous experiences align with the responsibilities listed in the job description, and be ready to share specific examples.
✨Tip Number 3
Show off your organisational skills! During interviews, highlight your ability to manage multiple tasks and deadlines. Use real-life scenarios where you successfully juggled various responsibilities, just like you would in this internship.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team.
We think you need these skills to ace FACILITIES & MAINTENANCE INTERN in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the F&M Intern role. Highlight any previous admin experience in facilities management and your ability to juggle multiple tasks. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're excited about the role and how your background fits with our needs. Don’t forget to mention your organisational skills and any experience with financial tracking or compliance.
Show Off Your Team Spirit:We love team players! In your application, share examples of how you've successfully collaborated with others in past roles. Whether it's working with contractors or liaising with store managers, let us know how you build relationships.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to keep track of your application status. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at LVMH Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Facilities & Maintenance Intern position. Familiarise yourself with the tasks mentioned in the job description, such as coordinating with retail teams and managing budgets. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, be prepared to discuss how you've managed multiple tasks in previous positions. Bring examples of how you've prioritised workloads or handled tight deadlines. This will show that you can thrive in a fast-paced environment.
✨Build Rapport with Interviewers
During the interview, focus on building a connection with your interviewers. Use your interpersonal skills to engage them in conversation, and don’t hesitate to ask questions about their experiences. This not only shows your interest but also helps you gauge the company culture.
✨Prepare Financial Insights
As financial responsibilities are a key part of this role, brush up on basic financial concepts relevant to the position. Be ready to discuss how you would handle tasks like creating purchase orders or tracking budgets. This will demonstrate your readiness to take on the financial aspects of the internship.
