At a Glance
- Tasks: Collaborate with teams across the UK, Ireland, and South Africa on maintenance projects.
- Company: Join a vibrant, multicultural retail company focused on facilities management.
- Benefits: Gain hands-on experience, develop skills, and enjoy a dynamic work environment.
- Other info: Opportunity for growth in a supportive team atmosphere.
- Why this job: Make a real impact while building relationships and managing exciting projects.
- Qualifications: Previous admin experience and strong organisational skills are a plus.
The predicted salary is between 20000 - 25000 £ per year.
As F&M Intern you will closely collaborate with our retail teams throughout UK, Ireland and South Africa, alongside Head Office teams and Contractors through maintenance management, minor works projects and relationship building. Your financial responsibilities include creating purchase orders, tracking budgets, and preparing financial reports to support forecasting. Additionally, you will handle administrative tasks such as updating compliance trackers.
Job responsibilities
- F&M Coordination: Assist with the coordination between Stores, Security providers and Contractors for works across our stores and Head Office. Book security schedules in advance of pre-planned maintenance and minor works. Follow through on Minor works and Maintenance Projects. Meticulously review consumable invoices/expenditure for a variety of services. Support the F&M Manager in obtaining & reviewing quotes. Demonstrate a proactive approach, liaising with Store Management to prevent and rectify issues impacting trade. Build relationships with external contractors and Store Manager community to enable smooth communication. Regularly conduct site visits & FM walk throughs with Operations Managers/Store Managers. Support with conducting & reviewing KPI audits with service providers. Assist with procurement and contract management.
- Finance/Budget Support: Frequent creation of purchases orders for the UK, Ireland & South Africa region. Review of workflow processes, ensuring good receipts are completed in line with monthly deadlines, liaising directly with the Service Providers and Finance team for monthly invoicing and workflow queries. Managing the department cost plan and purchase order tracking, updating accordingly in line with Paris reporting procedures. Under the direction of the FM Manager, prepare a monthly budget report in preparation for the monthly meetings to review budget vs actual. Support the FM Manager with financial forecasting, attending and contributing to monthly finance meetings with FM Manager and Finance.
- General Administration: Manage the power automate flows for the store QR code system for PPM, Reactive and Specialist requests. Supporting with registering all monthly, quarterly and annual maintenance visits “required actions” on store trackers, regularly keeping the required documents up to date. Ensuring that compliance trackers/files are fully updated and upload to the share drive. Support stores with maintaining clean and updated compliance and FM document folders on site. Record energy consumption data throughout the year and supporting with a yearly audit of consumption per store and Head Office. Supporting with monthly, quarterly and annual reporting, ensuring full compliance. Ensure department folders and store O&M’s are kept up to date. Vendor creation set up and audit.
Profile
- Previous administration experience within an FM environment.
- Microsoft power automate – preferable.
- Agility – there will be times when you will need to be on call out of hours.
- Ability to prioritise a varying workload and to work off own initiative.
- Strong organisational skills and ability to deliver to tight deadlines.
- A team player who enjoys working in a vibrant and multicultural environment.
- Strong interpersonal skills with the ability to establish professional working relationships.
FACILITIES & MAINTENANCE INTERN employer: LVMH Group
Join a dynamic and vibrant team as a Facilities & Maintenance Intern, where you'll gain invaluable experience collaborating with retail teams across the UK, Ireland, and South Africa. Our company fosters a supportive work culture that prioritises employee growth, offering opportunities for professional development and hands-on learning in a multicultural environment. With a focus on teamwork and proactive problem-solving, we ensure that our interns are well-equipped to thrive in their roles while enjoying the unique advantages of working within a leading retail organisation.
StudySmarter Expert Advice🤫
We think this is how you could land FACILITIES & MAINTENANCE INTERN
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Show us that you’re not just a fit for the role, but also for the team. Bring your A-game and be ready to share how you can contribute!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It keeps you on their radar and shows your enthusiasm for the position.
✨Tip Number 4
Apply through our website for the best chance at landing the job. We love seeing applications come directly from our site, so make sure you take that extra step!
We think you need these skills to ace FACILITIES & MAINTENANCE INTERN
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the F&M Intern role. Highlight any previous admin experience in facilities management and your ability to juggle multiple tasks. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're excited about the role and how your background fits with our needs. Don’t forget to mention your organisational skills and any experience with financial reporting or compliance.
Show Off Your Team Spirit:We love team players! In your application, share examples of how you've successfully collaborated with others in past roles. Whether it's working with contractors or liaising with store managers, let us know how you build relationships.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to keep track of your application status. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at LVMH Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Facilities & Maintenance Intern. Familiarise yourself with the key tasks like budget tracking, compliance management, and liaising with contractors. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and met tight deadlines, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Build Rapport with Interviewers
During the interview, focus on building a connection with your interviewers. Use your interpersonal skills to engage them in conversation, and don’t hesitate to ask questions about their experiences working in the company. This shows that you’re not just interested in the job, but also in the team and culture.
✨Prepare for Financial Discussions
Since you'll be handling financial responsibilities, brush up on basic financial concepts relevant to the role. Be prepared to discuss how you would approach creating purchase orders and tracking budgets. This will highlight your readiness to take on the financial aspects of the internship.
