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- Tasks: Support top executives by managing schedules, meetings, and communications.
- Company: Join a dynamic team in a leading financial services firm.
- Benefits: Part-time hours, hybrid working, and opportunities for professional growth.
- Other info: Flexible working options available; must be eligible to work in the UK.
- Why this job: Be at the heart of decision-making while building valuable relationships.
- Qualifications: Strong organisational skills and experience in a similar role preferred.
The predicted salary is between 30000 - 40000 £ per year.
We have a truly exciting opportunity for a highly organised, professional individual to join us as an Executive Personal Assistant. Within this unique role, you will provide support to both the Chief People Officer and Chief Legal Officer, while also supporting the wider People, Legal and Secretariat teams. This role is crucial in ensuring that business-critical tasks are delivered on time, by co-ordinating briefing materials, managing meetings and monitoring inboxes so that our CPO and CLO can focus on their strategic priorities. A key aspect of this role will be maintaining excellent working relationships across the business and within the Exec PA community. The role is offered on a part-time basis (28 hours per week, over 4 days), and a fixed term of 12 months. Hybrid working is offered, with a requirement of 2 days in the Bournemouth office per week.
Key Responsibilities
- Carrying out complex diary management activities, including booking meetings, phone calls and appointments, ensuring the smooth running of executive calendars and preventing conflicting schedules.
- Arranging and booking regular travel.
- Monitoring several inboxes, including your own, ensuring that responses and updates are sent in a timely and accurate manner.
- Providing administrative support by completing paperwork, submitting forms and carrying out ad-hoc tasks.
- Collating materials for Executive member meetings such as briefings, speeches and presentations, ensuring these contain accurate data.
- Attending meetings, recording feedback, minutes and actions, ensuring all attendees receive relevant information in a timely manner.
- Building and maintaining strong working relationships with senior management and their wider teams.
- Producing data analysis to assist with effective decision-making and strategic planning.
- Ensuring relevant processes are compliant with legal, technical and regulatory requirements.
- Assisting in the organisation of various leadership events, team days and executive meetings (to include booking venues and arranging light catering).
- Maintaining an oversight of cost centres and working with Finance to monitor and track cost performance.
- Liaising with the wider team of Personal Assistants across the business to provide support and ensure best practice.
About You
Our ideal candidate will…
- Be highly organised and self-motivated, with the ability to manage conflicting priorities in an effective, efficient manner.
- Possess strong communication skills, both written and verbal, with a keen eye for detail and accuracy, and excellent language skills.
- Competently use Microsoft programmes such as Office, Word and Excel, along with the ability to produce quality PowerPoint presentations.
- Be approachable, professional and empathetic, with a genuine interest in people and helping others.
- Be a natural problem-solver, with the ability to think laterally and be open to suggesting potential solutions.
- Have experience of working in a similar role within financial services or insurance.
Please note that we are unable to offer Skilled Worker Visa Sponsorship for this role. Therefore, you must ensure that you are eligible to work in the UK without our sponsorship in order for your application to be considered.
Executive PA in Somerset employer: LV=
Contact Detail:
LV= Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive PA in Somerset
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive PA role, and who knows? They might just have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Understand their values and how they align with your skills. When you walk in, show them you’re not just another candidate; you’re the perfect fit for their team!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for Executive PAs, and don’t forget to highlight your organisational skills and ability to manage multiple priorities. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us. So, get your application in and let’s make it happen!
We think you need these skills to ace Executive PA in Somerset
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience as an Executive PA. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Organisational Skills: Since this role is all about being organised, give examples of how you've managed complex schedules or handled multiple tasks at once. We want to see your skills in action!
Be Professional Yet Approachable: In your written application, strike a balance between professionalism and approachability. We’re looking for someone who can build relationships, so let your personality shine through while keeping it professional.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at LV=
✨Master the Diary Management Game
Since this role involves complex diary management, make sure to brush up on your scheduling skills. Familiarise yourself with tools like Outlook or Google Calendar, and be ready to discuss how you would handle conflicting appointments or last-minute changes.
✨Show Off Your Communication Skills
Strong communication is key for an Executive PA. Prepare examples of how you've effectively communicated with senior management in the past. Think about times when you had to convey important information clearly and concisely, and be ready to share those stories.
✨Demonstrate Your Organisational Prowess
This role requires a high level of organisation. Bring along a portfolio showcasing your ability to manage multiple tasks and priorities. You could even create a mock schedule or plan for a week in the life of an Executive PA to demonstrate your planning skills.
✨Build Rapport with the Interviewers
As you'll be maintaining relationships across the business, it's essential to show your interpersonal skills during the interview. Be friendly, approachable, and engage with your interviewers. Ask them questions about their experiences and the team dynamics to show your genuine interest.