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- Tasks: Support top executives by managing schedules, meetings, and communications.
- Company: Join a dynamic team in a leading financial services company.
- Benefits: Part-time hours, hybrid working, and opportunities for professional growth.
- Other info: Flexible working options available; must be eligible to work in the UK.
- Why this job: Be at the heart of decision-making while building valuable relationships.
- Qualifications: Strong organisational skills and experience in a similar role preferred.
The predicted salary is between 30000 - 40000 £ per year.
We have a truly exciting opportunity for a highly organised, professional individual to join us as an Executive Personal Assistant. Within this unique role, you will provide support to both the Chief People Officer and Chief Legal Officer, while also supporting the wider People, Legal and Secretariat teams. This role is crucial in ensuring that business-critical tasks are delivered on time, by co-ordinating briefing materials, managing meetings and monitoring inboxes so that our CPO and CLO can focus on their strategic priorities. A key aspect of this role will be maintaining excellent working relationships across the business and within the Exec PA community. The role is offered on a part-time basis (28 hours per week, over 4 days), and a fixed term of 12 months. Hybrid working is offered, with a requirement of 2 days in the Bournemouth office per week.
Key Responsibilities
- Carrying out complex diary management activities, including booking meetings, phone calls and appointments, ensuring the smooth running of executive calendars and preventing conflicting schedules.
- Arranging and booking regular travel.
- Monitoring several inboxes, including your own, ensuring that responses and updates are sent in a timely and accurate manner.
- Providing administrative support by completing paperwork, submitting forms and carrying out ad-hoc tasks.
- Collating materials for Executive member meetings such as briefings, speeches and presentations, ensuring these contain accurate data.
- Attending meetings, recording feedback, minutes and actions, ensuring all attendees receive relevant information in a timely manner.
- Building and maintaining strong working relationships with senior management and their wider teams.
- Producing data analysis to assist with effective decision-making and strategic planning.
- Ensuring relevant processes are compliant with legal, technical and regulatory requirements.
- Assisting in the organisation of various leadership events, team days and executive meetings (to include booking venues and arranging light catering).
- Maintaining an oversight of cost centres and working with Finance to monitor and track cost performance.
- Liaising with the wider team of Personal Assistants across the business to provide support and ensure best practice.
About You
Our ideal candidate will…
- Be highly organised and self-motivated, with the ability to manage conflicting priorities in an effective, efficient manner.
- Possess strong communication skills, both written and verbal, with a keen eye for detail and accuracy, and excellent language skills.
- Competently use Microsoft programmes such as Office, Word and Excel, along with the ability to produce quality PowerPoint presentations.
- Be approachable, professional and empathetic, with a genuine interest in people and helping others.
- Be a natural problem-solver, with the ability to think laterally and be open to suggesting potential solutions.
- Have experience of working in a similar role within financial services or insurance.
Please note that we are unable to offer Skilled Worker Visa Sponsorship for this role. Therefore, you must ensure that you are eligible to work in the UK without our sponsorship in order for your application to be considered.
Executive PA in Lincolnshire employer: LV=
Contact Detail:
LV= Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive PA in Lincolnshire
✨Tip Number 1
Network like a pro! Reach out to current or former Executive PAs in your industry. They can provide insider tips and might even know about unadvertised roles. Plus, a friendly chat can help you stand out when applying through our website.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Tailor your responses to show how your skills align with their needs. We want to see that you’re not just a fit on paper but also a great match for the team!
✨Tip Number 3
Practice your communication skills! As an Executive PA, you'll need to convey information clearly and professionally. Try mock interviews with friends or use online resources to sharpen your verbal and written skills.
✨Tip Number 4
Follow up after interviews! A simple thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds. Remember, we love candidates who take initiative!
We think you need these skills to ace Executive PA in Lincolnshire
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive PA role. Highlight your organisational skills, diary management experience, and any relevant administrative support you've provided in the past. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your strong communication skills and your ability to manage conflicting priorities. Let us know how you can help our CPO and CLO focus on their strategic priorities.
Showcase Your Tech Skills: Since you'll be using Microsoft Office, Word, Excel, and PowerPoint, make sure to mention your proficiency with these tools. If you've created presentations or managed data analysis before, give us the details! We love seeing candidates who are tech-savvy.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it. Plus, it shows us that you're keen on joining our team at StudySmarter!
How to prepare for a job interview at LV=
✨Master the Diary Management
Since this role involves complex diary management, make sure to brush up on your scheduling skills. Familiarise yourself with tools like Outlook or Google Calendar, and be ready to discuss how you would handle conflicting appointments or last-minute changes.
✨Showcase Your Communication Skills
Strong communication is key for an Executive PA. Prepare examples of how you've effectively communicated with senior management in the past. Think about times when your attention to detail made a difference in your correspondence or documentation.
✨Demonstrate Your Organisational Skills
Being highly organised is crucial for this position. Bring along a portfolio that showcases your ability to manage multiple tasks efficiently. You could even create a mock schedule or travel itinerary to demonstrate your planning prowess.
✨Build Rapport with the Interviewers
This role requires maintaining excellent working relationships, so don’t forget to connect with your interviewers. Be personable and approachable during the interview, and show genuine interest in their roles and the company culture.