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- Tasks: Support top executives by managing schedules, meetings, and communications.
- Company: Join a dynamic team in a leading financial services firm.
- Benefits: Part-time hours, hybrid working, and opportunities for professional growth.
- Other info: Flexible working options available; must be eligible to work in the UK.
- Why this job: Be at the heart of decision-making while building valuable relationships.
- Qualifications: Strong organisational skills and experience in a similar role preferred.
The predicted salary is between 30000 - 40000 £ per year.
We have a truly exciting opportunity for a highly organised, professional individual to join us as an Executive Personal Assistant. Within this unique role, you will provide support to both the Chief People Officer and Chief Legal Officer, while also supporting the wider People, Legal and Secretariat teams. This role is crucial in ensuring that business-critical tasks are delivered on time, by co-ordinating briefing materials, managing meetings and monitoring inboxes so that our CPO and CLO can focus on their strategic priorities. A key aspect of this role will be maintaining excellent working relationships across the business and within the Exec PA community. The role is offered on a part-time basis (28 hours per week, over 4 days), and a fixed term of 12 months. Hybrid working is offered, with a requirement of 2 days in the Bournemouth office per week.
Key Responsibilities
- Carrying out complex diary management activities, including booking meetings, phone calls and appointments, ensuring the smooth running of executive calendars and preventing conflicting schedules.
- Arranging and booking regular travel.
- Monitoring several inboxes, including your own, ensuring that responses and updates are sent in a timely and accurate manner.
- Providing administrative support by completing paperwork, submitting forms and carrying out ad-hoc tasks.
- Collating materials for Executive member meetings such as briefings, speeches and presentations, ensuring these contain accurate data.
- Attending meetings, recording feedback, minutes and actions, ensuring all attendees receive relevant information in a timely manner.
- Building and maintaining strong working relationships with senior management and their wider teams.
- Producing data analysis to assist with effective decision-making and strategic planning.
- Ensuring relevant processes are compliant with legal, technical and regulatory requirements.
- Assisting in the organisation of various leadership events, team days and executive meetings (to include booking venues and arranging light catering).
- Maintaining an oversight of cost centres and working with Finance to monitor and track cost performance.
- Liaising with the wider team of Personal Assistants across the business to provide support and ensure best practice.
About You
Our ideal candidate will…
- Be highly organised and self-motivated, with the ability to manage conflicting priorities in an effective, efficient manner.
- Possess strong communication skills, both written and verbal, with a keen eye for detail and accuracy, and excellent language skills.
- Competently use Microsoft programmes such as Office, Word and Excel, along with the ability to produce quality PowerPoint presentations.
- Be approachable, professional and empathetic, with a genuine interest in people and helping others.
- Be a natural problem-solver, with the ability to think laterally and be open to suggesting potential solutions.
- Have experience of working in a similar role within financial services or insurance.
Please note that we are unable to offer Skilled Worker Visa Sponsorship for this role. Therefore, you must ensure that you are eligible to work in the UK without our sponsorship in order for your application to be considered.
Executive PA in Edinburgh employer: LV=
Contact Detail:
LV= Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive PA in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to current or former Executive PAs in your industry. They can offer insights and might even know of openings that aren't advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions. Think about how your skills match the role, especially around organisation and communication, and be ready to share examples.
✨Tip Number 3
Showcase your tech skills! Be ready to discuss your experience with Microsoft Office and any other tools relevant to the role. A quick demo of your PowerPoint prowess could impress!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining our team.
We think you need these skills to ace Executive PA in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive PA role. Highlight your organisational skills and experience in managing diaries, as these are key for us. Use specific examples that showcase how you've successfully supported senior management in the past.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and explain why you're the perfect fit. Mention your strong communication skills and any relevant experience in financial services or insurance to catch our eye.
Showcase Your Attention to Detail: As an Executive PA, attention to detail is crucial. Make sure your application is free from typos and errors. We love candidates who take the time to ensure their documents are polished and professional, so double-check everything before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team at StudySmarter!
How to prepare for a job interview at LV=
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive PA role. Familiarise yourself with the key responsibilities and how they align with your skills. This will help you articulate how your experience makes you the perfect fit for supporting the CPO and CLO.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex diary schedules or coordinated meetings in the past. Highlight your ability to juggle multiple priorities and ensure everything runs smoothly, as this is crucial for the role.
✨Demonstrate Strong Communication Abilities
Since the role requires excellent written and verbal communication skills, practice articulating your thoughts clearly. Bring examples of how you've effectively communicated with senior management or collaborated with teams to achieve goals.
✨Build Rapport with Interviewers
During the interview, focus on building a connection with your interviewers. Show your approachable and empathetic side, as maintaining strong working relationships is key in this role. A friendly demeanour can go a long way in making a positive impression.