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- Tasks: Support top executives by managing schedules, meetings, and communications.
- Company: Join a dynamic team in a leading financial services firm.
- Benefits: Part-time hours, hybrid working, and opportunities for professional growth.
- Other info: Flexible working options available; must be eligible to work in the UK.
- Why this job: Be at the heart of decision-making and make a real impact.
- Qualifications: Strong organisational skills and experience in a similar role preferred.
The predicted salary is between 30000 - 40000 £ per year.
We have a truly exciting opportunity for a highly organised, professional individual to join us as an Executive Personal Assistant. Within this unique role, you will provide support to both the Chief People Officer and Chief Legal Officer, while also supporting the wider People, Legal and Secretariat teams. This role is crucial in ensuring that business-critical tasks are delivered on time, by co-ordinating briefing materials, managing meetings and monitoring inboxes so that our CPO and CLO can focus on their strategic priorities. A key aspect of this role will be maintaining excellent working relationships across the business and within the Exec PA community. The role is offered on a part-time basis (28 hours per week, over 4 days), and a fixed term of 12 months. Hybrid working is offered, with a requirement of 2 days in the Bournemouth office per week.
Key Responsibilities
- Carrying out complex diary management activities, including booking meetings, phone calls and appointments, ensuring the smooth running of executive calendars and preventing conflicting schedules.
- Arranging and booking regular travel.
- Monitoring several inboxes, including your own, ensuring that responses and updates are sent in a timely and accurate manner.
- Providing administrative support by completing paperwork, submitting forms and carrying out ad-hoc tasks.
- Collating materials for Executive member meetings such as briefings, speeches and presentations, ensuring these contain accurate data.
- Attending meetings, recording feedback, minutes and actions, ensuring all attendees receive relevant information in a timely manner.
- Building and maintaining strong working relationships with senior management and their wider teams.
- Producing data analysis to assist with effective decision-making and strategic planning.
- Ensuring relevant processes are compliant with legal, technical and regulatory requirements.
- Assisting in the organisation of various leadership events, team days and executive meetings (to include booking venues and arranging light catering).
- Maintaining an oversight of cost centres and working with Finance to monitor and track cost performance.
- Liaising with the wider team of Personal Assistants across the business to provide support and ensure best practice.
About You
Our ideal candidate will…
- Be highly organised and self-motivated, with the ability to manage conflicting priorities in an effective, efficient manner.
- Possess strong communication skills, both written and verbal, with a keen eye for detail and accuracy, and excellent language skills.
- Competently use Microsoft programmes such as Office, Word and Excel, along with the ability to produce quality PowerPoint presentations.
- Be approachable, professional and empathetic, with a genuine interest in people and helping others.
- Be a natural problem-solver, with the ability to think laterally and be open to suggesting potential solutions.
- Have experience of working in a similar role within financial services or insurance.
Please note that we are unable to offer Skilled Worker Visa Sponsorship for this role. Therefore, you must ensure that you are eligible to work in the UK without our sponsorship in order for your application to be considered.
Executive PA in Devon employer: LV=
Contact Detail:
LV= Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive PA in Devon
✨Tip Number 1
Network like a pro! Reach out to current or former Executive PAs in your industry. They can offer insights and might even know about unadvertised roles. Plus, a friendly chat can help you stand out when applying through our website.
✨Tip Number 2
Prepare for interviews by practising common questions specific to the Executive PA role. Think about how you’d handle diary management or support senior executives. We recommend role-playing with a friend to boost your confidence!
✨Tip Number 3
Showcase your organisational skills during the interview. Bring a portfolio of your past work, like presentations or reports you've created. This will demonstrate your attention to detail and ability to manage complex tasks effectively.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a great way to reiterate your interest in the role and remind them of your key strengths. Plus, it shows you’re proactive, which is a must-have trait for an Executive PA!
We think you need these skills to ace Executive PA in Devon
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience as an Executive PA. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Organisation Skills: Since this role is all about being organised, give examples of how you've managed complex schedules or handled multiple tasks at once. We want to see your skills in action!
Be Professional Yet Approachable: In your written application, strike a balance between professionalism and approachability. We’re looking for someone who can communicate effectively while also being friendly and empathetic.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and keep track of your application. Plus, it shows you're keen to join our team!
How to prepare for a job interview at LV=
✨Master the Diary Management
Since this role involves complex diary management, brush up on your scheduling skills. Be prepared to discuss how you would handle conflicting appointments and ensure smooth calendar operations for the CPO and CLO.
✨Showcase Your Communication Skills
Strong communication is key in this position. Practice articulating your thoughts clearly and concisely. You might be asked to demonstrate how you would handle sensitive information or communicate with senior management.
✨Demonstrate Your Organisational Skills
Bring examples of how you've successfully managed multiple tasks or projects simultaneously. Highlight your ability to prioritise effectively and keep everything running smoothly, especially under pressure.
✨Familiarise Yourself with Microsoft Tools
As you'll be using Microsoft Office, Word, Excel, and PowerPoint, make sure you're comfortable with these tools. Consider preparing a sample presentation or data analysis to showcase your proficiency during the interview.