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- Tasks: Support top executives by managing schedules, meetings, and communications.
- Company: Join a dynamic team in a leading financial services company.
- Benefits: Part-time hours, hybrid working, and opportunities for professional growth.
- Other info: Flexible working options available; great for balancing studies and work.
- Why this job: Be at the heart of decision-making and make a real impact.
- Qualifications: Strong organisational skills and experience in a similar role preferred.
The predicted salary is between 30000 - 40000 £ per year.
We have a truly exciting opportunity for a highly organised, professional individual to join us as an Executive Personal Assistant. Within this unique role, you will provide support to both the Chief People Officer and Chief Legal Officer, while also supporting the wider People, Legal and Secretariat teams. This role is crucial in ensuring that business-critical tasks are delivered on time, by co-ordinating briefing materials, managing meetings and monitoring inboxes so that our CPO and CLO can focus on their strategic priorities. A key aspect of this role will be maintaining excellent working relationships across the business and within the Exec PA community. The role is offered on a part-time basis (28 hours per week, over 4 days), and a fixed term of 12 months. Hybrid working is offered, with a requirement of 2 days in the Bournemouth office per week.
Key Responsibilities
- Carrying out complex diary management activities, including booking meetings, phone calls and appointments, ensuring the smooth running of executive calendars and preventing conflicting schedules.
- Arranging and booking regular travel.
- Monitoring several inboxes, including your own, ensuring that responses and updates are sent in a timely and accurate manner.
- Providing administrative support by completing paperwork, submitting forms and carrying out ad-hoc tasks.
- Collating materials for Executive member meetings such as briefings, speeches and presentations, ensuring these contain accurate data.
- Attending meetings, recording feedback, minutes and actions, ensuring all attendees receive relevant information in a timely manner.
- Building and maintaining strong working relationships with senior management and their wider teams.
- Producing data analysis to assist with effective decision-making and strategic planning.
- Ensuring relevant processes are compliant with legal, technical and regulatory requirements.
- Assisting in the organisation of various leadership events, team days and executive meetings (to include booking venues and arranging light catering).
- Maintaining an oversight of cost centres and working with Finance to monitor and track cost performance.
- Liaising with the wider team of Personal Assistants across the business to provide support and ensure best practice.
About You
Our ideal candidate will…
- Be highly organised and self-motivated, with the ability to manage conflicting priorities in an effective, efficient manner.
- Possess strong communication skills, both written and verbal, with a keen eye for detail and accuracy, and excellent language skills.
- Competently use Microsoft programmes such as Office, Word and Excel, along with the ability to produce quality PowerPoint presentations.
- Be approachable, professional and empathetic, with a genuine interest in people and helping others.
- Be a natural problem-solver, with the ability to think laterally and be open to suggesting potential solutions.
- Have experience of working in a similar role within financial services or insurance.
Please note that we are unable to offer Skilled Worker Visa Sponsorship for this role. Therefore, you must ensure that you are eligible to work in the UK without our sponsorship in order for your application to be considered.
Executive PA in Cornwall employer: LV=
Contact Detail:
LV= Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive PA in Cornwall
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn, especially those in similar roles. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Tailor your answers to show how your skills as an Executive PA align with their needs. We want to see that you’re not just a fit on paper!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on articulating your experience in managing complex schedules and building relationships, as these are key for this role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest can keep you top of mind. And remember, apply through our website for the best chance at landing that Executive PA gig!
We think you need these skills to ace Executive PA in Cornwall
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience as an Executive PA. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Organisational Skills: Since this role is all about keeping things running smoothly, give examples of how you've managed complex schedules or handled multiple tasks at once. We want to see your organisational prowess in action!
Be Personable: We value strong relationships, so let your personality shine through in your application. Share a bit about how you connect with others and support your team, as this is key to being successful in our environment.
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at LV=
✨Master the Diary Management Game
Since this role involves complex diary management, brush up on your scheduling skills. Be prepared to discuss how you would handle conflicting appointments and ensure smooth calendar operations. Maybe even bring examples of how you've successfully managed busy schedules in the past!
✨Show Off Your Communication Skills
Strong communication is key for an Executive PA. During the interview, demonstrate your ability to articulate thoughts clearly and concisely. You might want to prepare a brief example of a time when your communication skills helped resolve a misunderstanding or improved a process.
✨Be Ready to Discuss Relationship Building
This role requires maintaining excellent working relationships across the business. Think of specific instances where you've built rapport with senior management or colleagues. Highlight your approach to fostering collaboration and how it benefited your team.
✨Prepare for Problem-Solving Scenarios
As a natural problem-solver, be ready to tackle hypothetical scenarios during the interview. Practice thinking on your feet and suggesting potential solutions to common challenges faced by an Executive PA. This will showcase your lateral thinking and adaptability.