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- Tasks: Support a hedge fund co-founder with personal and corporate tasks, ensuring smooth daily operations.
- Company: Join a dynamic private equity firm in London focused on consumer trends.
- Benefits: Enjoy competitive salary, discretionary bonuses, private healthcare, and a vibrant work environment.
- Why this job: Experience diverse tasks, a fun culture, and the chance to make a real impact.
- Qualifications: Must have excellent organisational skills, proactive attitude, and experience as an EA.
- Other info: Occasional travel required; must be comfortable with a goofy golden retriever!
The predicted salary is between 43200 - 72000 £ per year.
Salary: Competitive + discretionary bonus + private healthcare
Type: Permanent
Do you have exceptional PA experience and are looking to move into a fast-paced company where you can really challenge your skill set and feel rewarded by doing so? Are you looking to forge a long-term career somewhere? Do you enjoy working somewhere where no 2 days are the same? Then this position is for you.
Our client is a consumer-focused private equity investor based in the heart of London. We are looking for a Personal Assistant to work alongside a co-founder of a London hedge fund, to cover personal life (~70%, revolves around arts, sports, travel and a goofy golden retriever) and fast-growing consumer trends hedge fund in London (~30%). You would work as the personal assistant to the principal and spouse. Your main duties will revolve around ensuring the principal’s day-to-day engagements go smoothly and any unforeseen issues are dealt with effectively and efficiently. You will be professional yet approachable, precise, creative and proactive, a doer and hardworking, enthusiastic about your role and a born problem solver. Occasionally travelling might be required.
This position is to ease the administrative workload of the Co-Founder. The ideal candidate will be highly motivated, organised, and able to provide support and oversee the day to day management of the Co-Founders office and be an extension of them!
- Corporate activities (30%)
- Diary management: gatekeeping, planning and administrative support for meetings
- Day to day workflow: client management, document management, correspondence, press inquiries, meeting prep and follow-up, office management (cover)
- Travel & expenses: business travel, itinerary planning, personal expenses
- Family office: support philanthropy, research, network and miscellaneous projects
- Personal life: diary, travel, contacts and correspondence, health and wellness
- Household: errands, managing household staff, bookkeeping, occasional dog walking, coordinating real estate and maintenance, event hosting and logistics
Responsibilities will include:
- Extensive diary management - managing day to day meetings and travel diary for the founders in relation to personal and business matters
- Ensuring diary entries have complete information including time zones and all correct information and instructions for the meeting
- Allocating founders to meet with internal teams on a weekly basis
- Making head office aware of the Founder’s travels plans and ensuring all staff annual leave is added to his calendar along with other corporate dates
- Managing the founder’s busy inbox ensuring to prioritise communications that require immediate response
- Scheduling regular travel meetings with the founders and relevant team members and ensuring that preferable rates and reward seats are used when possible
- Ensuring all necessary Visas and travel documents are valid and assisting with the preparation of documentation for new applications
- Managing founder’s expenses from collating receipts, preparing reports and liaising with accounts on credit card expenditure
- Minute taking for meetings and circulating minutes to the relevant personnel
- Providing personal assistance in the founder’s home ranging from household issues to private errands
The key competencies the candidate will have:
- Excellent organisational skills with a strong logistics background preferable
- Able to adapt quickly in a challenging and pressured environment
- Good at monitoring many tasks and presenting information succinctly
- Ability to show initiative and be proactive rather than being reactionary
- Solution focused with excellent problem-solving skills
- Experience working as an EA in both a business and personal manner
- Proficient in Outlook and a solid understanding and experience using Microsoft Office Suite (other tools: Slack, Trello, Expensify, iOS, InDesign)
Private PA - Hedge Fund Co-Founder employer: Luxuryrecruit
Contact Detail:
Luxuryrecruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Private PA - Hedge Fund Co-Founder
✨Tip Number 1
Familiarise yourself with the hedge fund industry and the specific trends in consumer-focused investments. This knowledge will not only help you understand the role better but also impress during any discussions with the hiring team.
✨Tip Number 2
Showcase your organisational skills by preparing a mock diary management plan for a busy executive. This could include scheduling meetings, travel arrangements, and personal commitments, demonstrating your ability to handle complex logistics.
✨Tip Number 3
Highlight your problem-solving abilities by preparing examples of past challenges you've faced as a PA and how you resolved them. This will show that you're proactive and can think on your feet, which is crucial for this role.
✨Tip Number 4
Network with professionals in the hedge fund and private equity sectors. Attend relevant events or join online forums to connect with individuals who might provide insights or referrals, increasing your chances of landing the job.
We think you need these skills to ace Private PA - Hedge Fund Co-Founder
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant, especially in fast-paced environments. Emphasise skills like diary management, problem-solving, and your ability to handle both corporate and personal tasks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the unique qualities you bring. Mention your adaptability and how you thrive in dynamic settings, as well as your passion for supporting high-level executives.
Highlight Relevant Skills: In your application, specifically mention your proficiency with tools like Microsoft Office Suite, Outlook, and any other relevant software. Also, include examples of your organisational skills and logistics experience.
Showcase Problem-Solving Abilities: Provide examples in your application of how you've successfully navigated challenges in previous roles. This could include managing complex schedules or resolving unexpected issues efficiently.
How to prepare for a job interview at Luxuryrecruit
✨Showcase Your Organisational Skills
As a Personal Assistant, your organisational skills are paramount. Be prepared to discuss specific examples of how you've managed complex schedules or handled multiple tasks simultaneously in previous roles.
✨Demonstrate Proactivity
The role requires someone who can anticipate needs and act without being prompted. Share instances where you took the initiative to solve problems or streamline processes, especially in high-pressure situations.
✨Familiarise Yourself with the Company
Research the hedge fund and its co-founder. Understanding their values, recent projects, and the industry will help you tailor your responses and show genuine interest during the interview.
✨Prepare for Personal Assistance Questions
Since the role involves personal tasks, be ready to discuss your experience with household management, travel planning, and any relevant personal assistance duties. Highlight your adaptability and discretion in handling personal matters.
