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- Tasks: Support a Principal with travel, admin tasks, and creative projects in a dynamic environment.
- Company: A friendly and high-performing Family Office based in London.
- Benefits: Collaborative team culture, opportunities for creativity, and professional growth.
- Why this job: Join a vibrant team and make a real impact on exciting personal and professional projects.
- Qualifications: Experience as a Personal Assistant, strong organisational skills, and a flair for creativity.
- Other info: Must be adaptable and ready to tackle challenges in a fast-paced setting.
The predicted salary is between 36000 - 60000 £ per year.
The Family Office, started in 2020 and managed by a CEO, is responsible for all of the two Principals’ personal projects and lifestyle management. The Family Office is a highly collaborative, friendly and high performing team (c. 20 people). The Principals’ lives are well managed by a CEO, EAs, finance and property teams. They collaborate and communicate together to ensure operations run smoothly and partner effectively with the Principals to enable their day to day lives.
The Family Office is looking to hire a highly organised and proactive Personal Assistant to support one of the Principals. The candidate will be responsible for managing a wide range of administrative and support tasks, including helping with travel plans and reservations, keeping admin systems updated, supporting another team member on diary management and the smooth operation of various personal and professional projects. They will report into the Senior Executive Assistant and work closely with the other Personal Assistant.
Experience as a Personal Assistant/Executive Assistant is essential. Ideally between 4 and 10 years’ experience.
Key Responsibilities- General Administrative Support
- Provide day-to-day administrative assistance to ensure the Principal’s personal and professional affairs run smoothly.
- Maintain accurate records, files, and documentation across all relevant systems, ensuring information is up to date, well organised, and easily retrievable.
- Support the Senior EA with ad-hoc administrative tasks, preparing materials, compiling information, and helping drive work forward across multiple ongoing projects.
- Assist with maintaining and refining internal processes, suggesting improvements that increase efficiency and reduce administrative friction.
- Assist with researching, sourcing, and coordinating high-value personal purchases, ensuring due diligence, quality verification, and smooth delivery or installation.
- Ensure confidentiality and discretion are upheld at all times given the highly sensitive nature of both personal and professional information.
- Travel & Holiday Coordination
- Work closely with the Senior EA to plan and book holidays and travel, handling flight research and reservations, ground transportation, accommodation, restaurant bookings, and activity planning.
- Prepare detailed travel itineraries, ensuring all information is accurate, well-structured, and delivered in a timely manner.
- Support in the organisation of large, complex trips coordinating with multiple suppliers, service providers, and internal team members.
- Proactively troubleshoot issues (e.g., last-minute changes, cancellations, availability challenges) to maintain seamless travel experiences.
- Fashion/Creative Support
- Support with creative and fashion-related needs, including researching and sourcing rare, bespoke, or limited-edition pieces from ateliers, designers, and specialist boutiques.
- Assist in curating looks for events, themed parties, and high-profile social occasions, ensuring outfits are thoughtfully aligned with personal taste and event style.
- Where appropriate provide creative input for fashion concepts, fancy-dress themes, and special-event looks, bringing fresh ideas and a strong aesthetic eye.
- Ad hoc diary Management
- When required work closely with another PA to support where necessary on diary management.
The office is based in London. The candidate should be available to travel as needed.
Candidate Profile- Prior experience as a PA/EA: They will have demonstrable experience supporting senior-level individuals in fast-paced environments, managing complex diaries, travel, inboxes and logistics with professionalism, discretion and efficiency.
- Organisation and multi-tasking abilities: They will be extremely organised, responsive and able to prioritise tasks efficiently in time-pressured environments. Have excellent administration skills. Attention to detail is a prerequisite.
- Trustworthy, discreet, reliable and of high integrity: ‘Going the extra mile’ will define their approach to this role. The candidate should be resilient and adaptable and have the ability to handle ‘curve balls’.
- Creative: They will bring a creative flair and strong aesthetic sensibility and interest in fashion, style, and visual presentation. Ideally, they will have experience or exposure to fashion, styling, luxury retail, or other creative environments, enabling them to support with sourcing bespoke items, curating outfits for events, and contributing imaginative ideas for themed occasions.
- Communication and interpersonal skills: They will have a good sense of humour and will have the ability to interact with individuals from a range of backgrounds.
- Maturity, intuition, and high EQ: They must be proactive not reactive, flexible with a problem-solving approach. Sensitivity and self-assurance are crucial.
- Ability to work under pressure: They will be a problem solver with a ‘can do’ attitude and a pragmatic and creative approach to solutions and delivery often to tight deadlines.
- Strong team player: They will have charisma and gravitas without ego and be able to build strong working relationships with his extended family and business support.
- Flexible and adaptable: They will be able to adjust seamlessly to shifting priorities, changing schedules, and evolving demands while maintaining composure and efficiency.
- Self-reliant: They will demonstrate excellent initiative with a positive attitude and will always be prepared ‘to roll up their sleeves and get their hands dirty’.
- Professionalism: They demonstrate sound and clear judgement.
- Technologically adept: They will have a good working knowledge of Microsoft Excel, Office and other relevant software tools.
Personal Assistant employer: Lutyens Advisory
Contact Detail:
Lutyens Advisory Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Nail that interview prep! Research the Family Office, understand their values, and think about how your experience aligns with their needs. Practise common interview questions and be ready to showcase your organisational skills and creative flair.
✨Tip Number 3
Show off your personality! When you get the chance to meet the team, let your charisma shine through. Being a great fit for the team is just as important as your skills, so don’t be afraid to let your sense of humour and creativity come through.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of the Family Office team. Don’t miss out!
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in managing complex diaries, travel arrangements, and any creative projects you've worked on. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for our team. Mention specific experiences that demonstrate your organisational skills and creativity.
Showcase Your Attention to Detail: In this role, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their work neatly and professionally.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which we love!
How to prepare for a job interview at Lutyens Advisory
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of a Personal Assistant and the specific responsibilities outlined in the job description. Familiarise yourself with the Family Office's operations and how you can contribute to their smooth running.
✨Showcase Your Organisation Skills
Be prepared to discuss your organisational strategies and how you've successfully managed complex diaries and travel arrangements in the past. Bring examples of how you've improved efficiency in previous roles, as this will demonstrate your proactive approach.
✨Demonstrate Discretion and Trustworthiness
Given the sensitive nature of the role, be ready to talk about situations where you've had to maintain confidentiality. Share examples that highlight your integrity and reliability, as these traits are crucial for a Personal Assistant.
✨Bring Your Creative Flair
Since the role involves supporting fashion and creative needs, think of ways to showcase your aesthetic sensibility. Prepare to discuss any relevant experience in fashion or styling, and come with ideas on how you could contribute creatively to the Principals' events and personal projects.
