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- Tasks: Provide high-level support to the Chief Executive and senior leadership team.
- Company: Join the Glass Castle Foundation, a philanthropic organisation dedicated to the arts.
- Benefits: Enjoy a competitive salary, excellent benefits, and a 10% salary contribution.
- Why this job: Be part of a mission-driven team that empowers artists and inspires creativity.
- Qualifications: Strong organisational skills and the ability to manage multiple priorities.
- Other info: Work in a dynamic, fast-paced environment with opportunities for personal growth.
The predicted salary is between 36000 - 45000 £ per year.
Organisation: Glass Castle Foundation
Location: London / Hybrid
Salary: £36,000 - £45,000 FTE + 10% Salary Contribution + Excellent Benefits
Contract Type: Permanent
Hours: Full Time
Glass Castle Foundation believes in the fundamental role of art and artists in society. We are a new philanthropic foundation committed to providing catalytic, early-stage and long-term support for the artists and audiences of the future. We are committed to creating the conditions for extraordinary artists to thrive and experiment freely, and to empowering the infrastructure needed to realise new work that challenges, inspires, and connects us all. We aim to do this through innovative grantmaking and partnerships, residencies, presentation spaces and research. The foundation is currently developing plans for presenting work at 25 Wapping Wall and new artist residency facilities situated in the South Downs National Park.
We are looking to hire an Executive Assistant to provide high-level administrative and operational support to the Chief Executive and senior leadership team, enabling the effective running of the foundation and the delivery of its mission. This role requires discretion, strong judgement, and the ability to manage multiple priorities in a fast-paced, purpose-driven environment.
Key Responsibilities
- Provide comprehensive executive support, including diary management, meeting coordination, travel arrangements, and correspondence.
- Act as a key point of contact between the executive office and internal and external stakeholders, handling matters with professionalism and confidentiality.
- Prepare agendas, briefing materials, presentations, and reports for board and senior leadership meetings.
- Take accurate minutes and follow up on actions arising from meetings.
- Support board governance processes, including scheduling meetings and maintaining records and documentation.
- Manage expenses, invoices, and basic administrative processes as required.
- Assist with project coordination and ad hoc initiatives across the foundation.
- Ensure efficient office systems, record-keeping, and information management including establishing a CRM system or similar for the management of relationships and workflow.
Executive Assistant employer: Lutyens Advisory
Contact Detail:
Lutyens Advisory Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the arts and charity sectors, especially those connected to the Glass Castle Foundation. Attend events, join relevant groups, and don’t be shy about introducing yourself – you never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the foundation’s mission and recent projects. Show us that you’re genuinely passionate about supporting artists and the creative arts. Tailor your responses to highlight how your skills as an Executive Assistant can help drive their vision forward.
✨Tip Number 3
Follow up after interviews with a thank-you email. It’s a simple yet effective way to express your appreciation and reiterate your enthusiasm for the role. Make it personal by mentioning something specific from your conversation that resonated with you.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Your Passion for the Arts: When you're writing your application, let your love for the arts shine through! Mention any relevant experiences or projects that connect you to the mission of the Glass Castle Foundation. We want to see how you can contribute to our creative vision.
Tailor Your CV and Cover Letter: Make sure to customise your CV and cover letter for this role. Highlight your experience in executive support and any skills that match the job description. We appreciate when applicants take the time to align their background with what we’re looking for!
Be Clear and Concise: Keep your application straightforward and to the point. Use clear language and avoid jargon. We value effective communication, so make it easy for us to see why you’d be a great fit for the Executive Assistant position.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it helps us keep everything organised on our end!
How to prepare for a job interview at Lutyens Advisory
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant at the Glass Castle Foundation. Familiarise yourself with their mission and values, especially how they support artists and the creative arts. This will help you demonstrate your alignment with their goals during the conversation.
✨Showcase Your Organisational Skills
As an Executive Assistant, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple priorities or streamlined processes. Be ready to discuss how you handle diary management, meeting coordination, and travel arrangements efficiently.
✨Demonstrate Discretion and Professionalism
This role requires a high level of discretion and professionalism. Think of scenarios where you've had to handle sensitive information or maintain confidentiality. Share these examples to show that you can be trusted with important matters and can represent the foundation well.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in a fast-paced environment. Prepare for hypothetical scenarios related to managing executive schedules or dealing with unexpected changes. Practising your responses will help you feel more confident and articulate during the interview.