Academy Kit & Equipment Coordinator

Overview

JOB PURPOSE

To be responsible for managing and maintaining all kit and equipment needs for the academy, ensuring players and staff are fully prepared for training and match days. Oversees the organisation, distribution, and inventory of kit and equipment, supporting the smooth daily operations of the academy.

Responsibilities

• To be responsible for kit logistics for the academy U9s-21s.
• To assist on the maintenance, stock checking and ordering of all kit and equipment.
• Maintain an up-to-date inventory of all kit and equipment (stored and distributed).
• Ensure all players and staff are provided with the appropriate kit for both training and matches, taking into account factors such as sizing and quantity.
• To be responsible for washing and and preparing training kit as and when required.
• Prepare and pack match kit requirements and liaise with Academy Administrator to establish playing colours for each fixture.
• Print match day and training kit
• Monitor and report wear and tear, loss, or damage to kit and equipment, arranging replacements where necessary.
• To abide by all club policies including, but not exclusive to, Safeguarding, Equality and Health & Safety.
• To maintain a valid and up to date DBS every three years.

Health & Safety and Employee Responsibilities

Health & Safety:

Employee Responsibilities:

• Maintain up to date knowledge of Health & Safety related guidance and processes within your role and in line with the Club’s Health & Safety Policy.
• Consider the Health & Safety implications of all actions and inaction within your role.
• Support and uphold agreed standards for Health & Safety compliance, including assisting in accident, dangerous occurrence and near miss investigations within your role.
• Follow and adhere to; safe management systems and working practices in line with the Club’s Health & Safety Policy.
• Ensure you have been briefed and are confident in using any equipment prior to use and seek guidance from your line manager as required.
• Regularly review risk assessments, safe working, and management systems associated with your role.
• Liaise regularly with the Clubs appointed Health & Safety representatives to support and maintain compliance.
• Maintain records of all Health & Safety issues within your role and area of responsibility.

Main Job Requirements and Person Specification

Education/Qualifications/Training:

Essentials

• Must exhibit a professional, well-organised approach with strong attention to detail
• Full driving licence and access to a car
• DBS check to be completed before appointment
• Eligibility to work in the UK.

Desirables

• Previous experience of a kit/equipment operations role within an elite sporting environment.
• Relevant qualification in Sports Management, Logistics, or Equipment Management.
• Strong IT skills particularly Word, Excel and PowerPoint.

Specific Experience:

• Build relationships throughout the Academy and broader areas of the club.
• Able to adapt to the demands of the job and needs of the players.
• Excellent interpersonal skills with a variety of different personnel at the football club.
• Substantial experience in a similar or related role, demonstrating development and continuous improvement.
• Committed and driven by deadlines and results.
• Ability to turn ideas into deliverables with minimal supervision.

Abilities/Skills/Knowledge:

• Committed, enthusiastic and passionate about Luton Town Football Club.
• Ability to work as part of a team as well as using one’s own initiative.
• Able to communicate effectively with players and staff members at all levels.
• Able to adapt to the demands of the job and needs of the players / coaches.
• Willing to follow and promote the philosophy of the football club.
• Be an ambassador for Luton Town Football Club presenting the club in a positive image at all times.

Additional Information

• This a Part-Time role
• Applicants must be eligible to live and work in the UK.

Safeguarding Statement

The Club is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.

The Club has systems in place to ensure that the welfare of vulnerable groups is dealt with appropriately and sensitively. Everyone working at the Club has a duty of care to safeguard the welfare of children and youngpeople by creating an environment that protects them from harm. Our standards of practice ensure all staff are fully aware and understand their responsibilities under safeguarding legislation and statutory guidance.

The Club ensures that all staff that have a direct responsibility for children, young people or vulnerable adults, have been subject to the most stringent of recruitment practices which include Criminal Record Checks and reference checks. These staff are alert to signs of abuse or maltreatment and will refer concerns to the relevant Designated Safeguarding Officers using the agreed safeguarding procedures.

Equality Statement

The individual must at all times, carry out their duties with due regard to the Clubs policies and procedures and in particular the Club’s Equality, Diversity and Inclusion Policy.

The individual must ensure a positive commitment towards equality and diversity by treating others fairly and not committing any form of direct or indirect discrimination, victimisation, or harassment of any description and to promote positive working relationships between all internal and external stakeholders. The individual must contribute to encouraging equality and respecting diversity by embedding such values in the workplace and challenging inappropriate behaviour and processes.