Finance Assistant

As a Finance Assistant, you will provide essential administrative and transactional support to the Finance team. Initially, you will manage the shared finance inbox and assist with supplier invoices, disbursements and staff expenses. As your experience grows, the role will expand to include credit control, offering a varied introduction to finance operations. You will report to the Finance Manager / Financial Controller.

• Monitor the shared finance inbox, respond to routine enquiries and direct requests to the appropriate colleagues
• Coordinate invoice approvals, follow up outstanding responses and maintain accurate finance records
• Process supplier and disbursement invoices in Sage, checking coding, VAT treatment and approvals
• Match invoices to purchase orders or authorisations and resolve missing approvals
• Process staff expenses, verifying receipts, coding and authorisation
• Reconcile supplier statements, investigate discrepancies and assist with weekly payment runs
• As the role develops, issue client statements and payment reminders, follow up overdue accounts and allocate receipts
• Escalate aged or disputed debts to the Finance Manager
• Assist with month-end activities and other finance administration as required

The Requirements

• Some office or administrative experience
• Good working knowledge of Microsoft Outlook, Word and Excel
• GCSE Maths and English at grade 4 (C) or above
• Excellent attention to detail, organisation and written and verbal communication
• A proactive, discreet and collaborative approach to work
• An interest in developing a career in finance; experience of Sage, purchase ledger or credit control would be advantageous
• An interest in AAT study; experience in a law firm or professional services environment would be beneficial

The Benefits

• 25 days’ annual leave plus bank holidays and a workplace pension
• Full on-the-job training, including Sage and finance procedures

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