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For Companies At a Glance
- Tasks: Manage office operations and support team activities in a dynamic environment.
- Company: Join Luminance, a forward-thinking company in the heart of London.
- Benefits: Enjoy health insurance, pension scheme, and a learning budget from day one.
- Why this job: Be the backbone of our team while enhancing your organisational skills.
- Qualifications: Strong communication, creativity, and time management skills are essential.
- Other info: Experience a vibrant office culture with opportunities for personal growth.
The predicted salary is between 36000 - 60000 £ per year.
Office Manager Responsibilities
- Oversee the daily operations of Luminance\’s Head Office, ensuring:
- all facilities are running effectively and efficiently;
- office supplies and amenities are stocked appropriately;
- any issues/breakages within the office space are resolved in a timely manner; and
- all guests/visitors are greeted and supported during their visit
- Maintain and update workplace policies and processes, ensuring they are properly implemented and compliant with relevant legislation, e.g. fire safety, health and safety, and first aid
- Collaborate with Luminance\’s Office Managers based in our international offices to ensure standardisation of process and procedures across the organisation
- Cover the Luminance Reception Desk, answering and directing inbound calls as and when they come through.
- Act as the point of contact for every team member, guest, client, or candidate who visits Luminance\’s London office
- Maintain and manage relationships with third-party office suppliers and the building management team
- Maintain oversight and accountability to office-based expenditure.
- Look to adapt and upgrade elements of the office-space to modernise and decorate the space.
Team Assistant Responsibilities
- Support in booking group employee accommodation.
- Collaborate with HR and Technical Support teams to support with the onboarding of new employees including supporting with the scheduling for new hire onboarding training (first two weeks of every month).
- Provide ad hoc support to the team as required including project work.
- Support with employee travel arrangements (ad hoc).
This position requires attendance of the office 5 days per week. Candidates must be London-based.
Requirements
- Excellent organisational and time management skills
- Proactive approach to their work
- Strong communication skills
- Generate creative ideas.
- High attention to detail
- Flexibility and adaptability to changing workloads
Benefits
- Central London office location
- Pension scheme with Aegon, RetireReady
- Health insurance with BUPA – all employees are eligible for enrolment for themselves and partners and dependents (if applicable) from Day 1 with Luminance.
- Life Insurance scheme subsidised by Luminance.
- Paid sabbatical opportunities
- Enhanced maternity and paternity policies – to support working parents.
- Learning and development budget per employee to empower our team members to elevate their potential.
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Office Manager and Team Assistant employer: Luminance
Contact Detail:
Luminance Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager and Team Assistant
✨Tip Number 1
Network like a pro! Reach out to current employees at Luminance on LinkedIn or through mutual connections. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by researching Luminance’s culture and values. Show us how your proactive approach and organisational skills align with what we’re all about. We love candidates who are genuinely interested!
✨Tip Number 3
Practice common interview questions, but don’t forget to prepare some of your own! Ask us about team dynamics or office upgrades – it shows you’re engaged and ready to contribute.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple way to express your appreciation and reiterate your enthusiasm for the role. We love seeing that extra effort!
We think you need these skills to ace Office Manager and Team Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager and Team Assistant role. Highlight your organisational skills, attention to detail, and any relevant experience in managing office operations or supporting teams.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive approach and strong communication skills. Mention specific examples of how you've successfully managed office tasks or supported team members in the past.
Showcase Your Creativity: Don’t be afraid to let your creative side show! If you have ideas on how to modernise office spaces or improve processes, mention them in your application. We love innovative thinkers who can bring fresh perspectives to our team.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to submit all your documents in one go. Plus, we love seeing applications come through our own platform!
How to prepare for a job interview at Luminance
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Office Manager and Team Assistant role. Familiarise yourself with the daily operations, policies, and procedures mentioned in the job description. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational and time management skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly.
✨Communicate Effectively
Strong communication skills are a must for this position. Practice articulating your thoughts clearly and confidently. During the interview, listen carefully to the questions asked and respond thoughtfully. Don’t hesitate to ask for clarification if you don’t understand something.
✨Be Proactive and Creative
The job calls for a proactive approach and creative ideas for improving the office space. Think of some suggestions or improvements you could bring to the role and be prepared to share them during the interview. This shows initiative and that you’re already thinking about how to contribute positively to the team.
