At a Glance
- Tasks: Coordinate epic drone light shows and manage event logistics across the UK and beyond.
- Company: Join Lumina Drones, a leading company in spectacular aerial experiences.
- Benefits: Flexible part-time hours, hybrid work, and travel opportunities.
- Other info: Dynamic role with opportunities to travel and grow in the events industry.
- Why this job: Be at the heart of exciting events and create unforgettable experiences for audiences.
- Qualifications: Experience in event planning and strong organisational skills required.
The predicted salary is between 15000 - 20000 £ per year.
Lumina Drones is one of the UK's leading drone light show companies, creating spectacular aerial experiences for public events, brand activations, festivals, and private clients. Combining cutting-edge drone technology with creative storytelling, we deliver unforgettable experiences for audiences across the UK and internationally.
This is a part-time, hybrid role based in London, combining remote planning and administration with regular travel to venues and event sites across the UK and occasionally internationally. The Event Coordinator will play a key role in supporting the successful planning and delivery of Lumina's drone light shows. You will work closely with venues, suppliers, production partners, entertainment providers, and the internal operations team to ensure every event is delivered safely, efficiently, and to the highest standard.
The role requires someone who is highly organised, comfortable managing multiple projects simultaneously, and willing to work flexible hours, including evenings and weekends, as required by the event schedule.
Key Responsibilities- Liaise with venues regarding event planning, logistics, operational requirements, and site access.
- Coordinate suppliers, contractors, and production companies supporting Lumina events.
- Source, book, and manage entertainment acts and event attractions that accompany our drone light shows.
- Assist with event logistics, including accommodation, transport, equipment movements, and crew scheduling.
- Maintain event timelines, planning trackers, and operational schedules.
- Support the preparation of event documentation and operational plans.
- Coordinate communications between clients, venues, suppliers, and internal teams.
- Attend events across the UK and internationally to support on-site delivery and ensure operations run smoothly.
- Assist with event setup, stakeholder management, VIP hosting, and supplier coordination on event days.
- Support post-event reporting, supplier reconciliation, and client follow-up.
- Previous experience in event planning, event operations, venue management, live events, festivals, exhibitions, or entertainment production.
- Excellent organisational skills and attention to detail.
- Strong communication and relationship management skills.
- Ability to manage multiple projects and deadlines simultaneously.
- Confident working independently and taking ownership of tasks.
- Comfortable working in a fast-paced and dynamic environment.
- Proficient with Microsoft Office, Google Workspace, and project management tools.
- Full UK driving licence preferred.
- Willingness to travel nationally and internationally as required.
- Flexibility to work evenings and weekends around event schedules.
We are looking for someone who enjoys being at the centre of event operations and thrives on turning plans into reality. The ideal candidate will be a practical problem solver, confident communicator, and team player who is excited by the opportunity to help deliver innovative drone light shows to thousands of people across the UK and beyond. Experience within events, live entertainment, festivals, venue operations, or production environments is highly desirable.
Event Coordinator in Warrington employer: Lumina Drones
At Lumina Drones, we pride ourselves on being an exceptional employer that fosters a vibrant and collaborative work culture. Our part-time, hybrid Event Coordinator role offers the unique opportunity to blend remote planning with exciting on-site experiences across the UK and internationally, all while working with cutting-edge technology in the dynamic events industry. We are committed to employee growth, providing opportunities for skill development and career advancement, making Lumina Drones a rewarding place to build your career in event management.
StudySmarter Expert Advice🤫
We think this is how you could land Event Coordinator in Warrington
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, and workshops to connect with people in the event planning scene. You never know who might have a lead on your dream job at Lumina Drones!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your previous event coordination experiences. Include photos, testimonials, and any metrics that highlight your success. This will make you stand out when we’re looking for someone to join our team.
✨Tip Number 3
Be proactive! Don’t just wait for job openings to pop up. Reach out to us directly through our website, express your interest, and share how you can contribute to our amazing drone light shows. We love hearing from enthusiastic candidates!
✨Tip Number 4
Prepare for interviews by researching Lumina Drones and our past events. Be ready to discuss how your experience aligns with our mission of delivering unforgettable aerial experiences. Show us your passion for events and creativity!
We think you need these skills to ace Event Coordinator in Warrington
Some tips for your application 🫡
Show Your Organisational Skills:As an Event Coordinator, being organised is key! Make sure your application highlights your ability to manage multiple projects and deadlines. Use specific examples from your past experiences to demonstrate how you’ve successfully juggled tasks.
Tailor Your Application:We love seeing applications that are tailored to us! Take the time to align your skills and experiences with the job description. Mention your familiarity with event planning and logistics, and how you can contribute to our spectacular drone light shows.
Communicate Clearly:Strong communication is essential in this role. Ensure your written application is clear and concise. Avoid jargon and keep it straightforward, showing us that you can convey information effectively, just like you would with clients and suppliers.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application directly and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at Lumina Drones
✨Know Your Stuff
Before the interview, dive deep into Lumina Drones' past events and their unique approach to drone light shows. Familiarise yourself with their projects and be ready to discuss how your experience aligns with their vision.
✨Show Off Your Organisational Skills
Prepare examples that showcase your ability to manage multiple projects and deadlines. Use specific instances from your past roles where you successfully coordinated logistics or handled unexpected challenges during events.
✨Communicate Like a Pro
Since strong communication is key for this role, practice articulating your thoughts clearly. Be prepared to discuss how you've built relationships with clients, suppliers, and teams in previous positions, highlighting your collaborative spirit.
✨Flexibility is Key
Be ready to talk about your availability and willingness to work flexible hours, including evenings and weekends. Share any relevant experiences where you adapted to changing schedules or worked under pressure to meet event demands.
