At a Glance
- Tasks: Coordinate epic drone light shows and manage event logistics across the UK and beyond.
- Company: Join Lumina Drones, a leading company in spectacular aerial experiences.
- Benefits: Flexible part-time hours, hybrid work, and travel opportunities.
- Other info: Dynamic role with opportunities to travel and grow in the events industry.
- Why this job: Be at the heart of exciting events and create unforgettable experiences for audiences.
- Qualifications: Experience in event planning and strong organisational skills required.
The predicted salary is between 20000 - 30000 £ per year.
Lumina Drones is one of the UK's leading drone light show companies, creating spectacular aerial experiences for public events, brand activations, festivals, and private clients. Combining cutting-edge drone technology with creative storytelling, we deliver unforgettable experiences for audiences across the UK and internationally.
This is a part-time, hybrid role based in London, combining remote planning and administration with regular travel to venues and event sites across the UK and occasionally internationally. The Event Coordinator will play a key role in supporting the successful planning and delivery of Lumina's drone light shows. You will work closely with venues, suppliers, production partners, entertainment providers, and the internal operations team to ensure every event is delivered safely, efficiently, and to the highest standard.
The role requires someone who is highly organised, comfortable managing multiple projects simultaneously, and willing to work flexible hours, including evenings and weekends, as required by the event schedule.
Key Responsibilities- Liaise with venues regarding event planning, logistics, operational requirements, and site access.
- Coordinate suppliers, contractors, and production companies supporting Lumina events.
- Source, book, and manage entertainment acts and event attractions that accompany our drone light shows.
- Assist with event logistics, including accommodation, transport, equipment movements, and crew scheduling.
- Maintain event timelines, planning trackers, and operational schedules.
- Support the preparation of event documentation and operational plans.
- Coordinate communications between clients, venues, suppliers, and internal teams.
- Attend events across the UK and internationally to support on-site delivery and ensure operations run smoothly.
- Assist with event setup, stakeholder management, VIP hosting, and supplier coordination on event days.
- Support post-event reporting, supplier reconciliation, and client follow-up.
- Previous experience in event planning, event operations, venue management, live events, festivals, exhibitions, or entertainment production.
- Excellent organisational skills and attention to detail.
- Strong communication and relationship management skills.
- Ability to manage multiple projects and deadlines simultaneously.
- Confident working independently and taking ownership of tasks.
- Comfortable working in a fast-paced and dynamic environment.
- Proficient with Microsoft Office, Google Workspace, and project management tools.
- Full UK driving licence preferred.
- Willingness to travel nationally and internationally as required.
- Flexibility to work evenings and weekends around event schedules.
We are looking for someone who enjoys being at the centre of event operations and thrives on turning plans into reality. The ideal candidate will be a practical problem solver, confident communicator, and team player who is excited by the opportunity to help deliver innovative drone light shows to thousands of people across the UK and beyond. Experience within events, live entertainment, festivals, venue operations, or production environments is highly desirable.
Event Coordinator in Portsmouth employer: Lumina Drones
At Lumina Drones, we pride ourselves on being a dynamic and innovative employer that values creativity and collaboration. Our hybrid work model allows for flexibility while being based in the vibrant city of London, offering employees the chance to engage in exciting projects that push the boundaries of technology and entertainment. With a strong focus on professional development and a supportive team culture, we empower our Event Coordinators to thrive in their roles and contribute to unforgettable experiences for audiences worldwide.
StudySmarter Expert Advice🤫
We think this is how you could land Event Coordinator in Portsmouth
✨Tip Number 1
Network like a pro! Attend industry events, workshops, and meet-ups to connect with people in the event planning scene. You never know who might have a lead on your dream job at Lumina Drones!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your previous event coordination experiences. Include photos, testimonials, and any metrics that highlight your success. This will make you stand out when we’re looking for our next Event Coordinator.
✨Tip Number 3
Be proactive! Don’t just wait for job openings to pop up. Reach out to us directly through our website, express your interest, and share how you can contribute to our amazing drone light shows. We love hearing from enthusiastic candidates!
✨Tip Number 4
Prepare for interviews by researching Lumina Drones and our past events. Be ready to discuss how your experience aligns with our mission of delivering unforgettable aerial experiences. Show us your passion for events and creativity!
We think you need these skills to ace Event Coordinator in Portsmouth
Some tips for your application 🫡
Show Your Organisational Skills:As an Event Coordinator, being organised is key! Make sure your application highlights your ability to manage multiple projects and deadlines. Use specific examples from your past experiences to demonstrate how you’ve successfully juggled tasks.
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to reflect the skills and experiences that match the job description. We love seeing candidates who understand what we do at Lumina Drones and how they can contribute.
Communicate Clearly:Strong communication is essential for this role. Ensure your written application is clear, concise, and free of jargon. Show us your personality while maintaining professionalism – we want to see the real you!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re proactive and keen to join our team at Lumina Drones!
How to prepare for a job interview at Lumina Drones
✨Know Your Stuff
Before the interview, dive deep into Lumina Drones' past events and their unique approach to drone light shows. Familiarise yourself with their recent projects and be ready to discuss how your experience aligns with their vision.
✨Show Off Your Organisational Skills
Prepare examples that showcase your ability to manage multiple projects and deadlines. Use specific instances from your past roles where you successfully coordinated logistics or handled unexpected challenges during events.
✨Communicate Like a Pro
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly. Be prepared to demonstrate your communication skills by discussing how you've built relationships with clients, suppliers, and team members in previous roles.
✨Flexibility is Key
Highlight your willingness to work flexible hours and travel as needed. Share experiences where you adapted to changing schedules or worked late nights to ensure an event's success, showing that you're ready for the dynamic nature of the job.
